Marketing & Events Coordinator

Bass, Berry & Sims; Nashville (TN); On-site; USD 40,000 - 80,000; Full time

Job summary

A leading law firm in Nashville seeks a Marketing & Events Coordinator to enhance the firm’s brand through strategic event management. The ideal candidate will possess strong organizational skills and have a proven track record in executing successful events, while working collaboratively with various stakeholders.

Benefits

Medical insurance

Vision insurance

401(k)

Pension plan

Paid paternity leave

Paid maternity leave

Disability insurance

Qualifications

• Minimum 3 years of event planning experience, preferably within a law firm.
• Experience with CRM systems is a plus.
• Willingness to work outside standard business hours as events require.

Responsibilities

• Assist in planning and executing firm-hosted events.
• Manage event budgets and vendor logistics.
• Collaborate with the marketing team on promotional materials.

Skills

Organizational skills

Project management skills

Communication skills

Education

Bachelor’s degree in Marketing, Communications, Event Management, or a related field

Tools

Microsoft Office Suite

Event management software

Job description

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Direct message the job poster from Bass, Berry & Sims

Human Resources Director at Bass, Berry & Sims

Bass, Berry & Sims is seeking a proactive and detail-oriented Marketing & Events Coordinator to join our dynamic marketing team. Reporting to the Director of Marketing & Communications, this position is pivotal in coordinating a diverse range of events that enhance our firm's culture and brand, client relationships, and business development initiatives.

Key Responsibilities

• Event Planning & Execution: Assist Event Planner with planning and execution of firm-hosted events, including internal employee events, practice groups dinners and receptions, firmwide events, social events related to the Summer Program and First-Year Associate orientation, and firm-hosted client receptions
• Vendor & Venue Management: Assist with research and coordinate with venues, caterers, audio-visual providers, and other vendors to ensure seamless event logistics
• Budget Management: Help to manage event budgets, ensuring cost-effective solutions while maintaining high-quality standards. This includes processing invoices and logging expenses
• Creative Collaboration: Partner in idea generation and the creative process for event themes, formats, and promo items/attendee gifts
• Marketing Collateral Development: Collaborate with the marketing team to create promotional materials, including invitations, presentations, signage, and digital content, ensuring brand consistency
• Post-Event Analysis: Conduct post-event evaluations (where appropriate), gather feedback to identify areas for improvement
• Record Keeping: Maintain organized records of important contact information and event details for future reference
• Event Management System (EMS) Proficiency: Utilize EMS for booking and reserving spaces, and communicate with conference services to ensure smooth event execution
• RSVP Management: Oversee RSVP processes, including managing attendee lists, creating nametags, and sending Outlook calendar invites
• Dinner Arrangements: Coordinate dinner bookings locally and nationally per attorney requests, handling contracts, payments, and receipts
• On-Site Event Oversight: Conduct pre-event checks and maintain checklists to ensure all aspects of the event setup are secure and meet firm standards
• Workspace Organization: Help to manage and maintain the supply room and workspace organization to ensure efficiency and readiness for events
• Branded Promotional Items: Research, order and manage inventory of branded promotional items
• Firm Sponsorships: Assist with administrative tasks related to firm sponsorship benefits and fulfillment

Requirement

• Education: Bachelor’s degree in Marketing, Communications, Event Management, or a related fiel
• Experience: 3+ years of event planning experience, preferably within a law firm or professional services environmen
• Skills: Strong organizational and project management skills with the ability to manage multiple events simultaneousl
• Technical Proficiency: Proficiency in Microsoft Office Suite; experience with CRM systems and event management software is a plu
• Communication: Excellent written and verbal communication skills, with the ability to interact effectively and professionally with internal and external stakeholders
• Flexibility: Willingness to work outside standard business hours, including evenings and weekends, as event schedules require

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business

• Industries

  Law Practice

Referrals increase your chances of interviewing at Bass, Berry & Sims by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Pension plan

Paid paternity leave

Paid maternity leave

Disability insurance

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