Events Coordinator - School of Nursing

Vanderbilt University; Nashville (TN); On-site; USD 46,000 - 65,000; Full time

Job summary

Vanderbilt University recherche un Events Coordinator pour sa School of Nursing. Le candidat idéal aura une expérience dans la planification et la coordination d'événements, y compris des compétences en communication et en gestion de projet. Ce rôle impliquera également le soutien administratif, la gestion d'événements et la collaboration avec divers intervenants. Une excellente opportunité pour un professionnel motivé souhaitant s'investir dans un environnement éducatif dynamique.

Qualifications

• Expérience de 3 ans dans un rôle similaire.
• Compétences exceptionnelles en coordination d'événements.
• Capacité à travailler en équipe et à collaborer efficacement.

Responsibilities

• Planifie et coordonne divers événements pour le personnel et la faculté.
• Gère les finances des événements et assure le suivi des dépenses.
• Coordonne les efforts marketing et promotionnels pour les événements.

Skills

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Outlook/Office 365

Emma

Job description

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About the Work Unit:
With a history dating back to 1908, Vanderbilt University School of Nursing has a long-standing reputation for excellence in nursing teaching, practice, informatics and research. The school offers graduate level education in the Master of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* (*degree awarded thought the Graduate School).
VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds. The vast variety of thought and experience you will find here will not only enrich your work environment, it will also serve as a valuable foundation as you seek and fulfill your professional goals.
Key Functions and Expected Performance:
Event Planning
- Plans and coordinates a variety of events and activities for the VUSN Dean, faculty and staff, tailoring each to meet department objectives and budgets
- Designs and manages event communication, including RSVP forms (using tools such as MachForm, Microsoft Forms or Formstack) and follows up on event communication on behalf of the Dean
- Serves on the School Life Committee to support event planning discussions and oversee the event logistics along with committee members
- Manages event finances, including monthly budget reconciliation, timely Oracle reporting of One Card expenses and interdepartmental event charges
- Maintains school wide events listings on the VUSN calendar
Event Coordination
- Manages and oversees all event logistics, including venue reservations, catering coordination, event related purchases, and day of event execution
- Coordinates marketing and promotional efforts
- Some local, offsite event coordination is possible
Administrative Support
- Serves as backup to the Executive Assistant to the Dean, ensuring continuity of operations during absences
- Provides administrative support to the Senior Advisor to the Dean
- Assists with ad hoc projects and strategic initiatives run out of the Dean’s Office
Supervisory Relationships:
This position does not have supervisory responsibility, the position reports functionally and administratively to the Senior Advisor to the Dean.
Education and Certifications:
- A bachelor’s degree from an accredited institution of higher education is preferred
Experience and Skills Preferred:
- Minimum of 3 years of directly related experience
- Proven ability to coordinate and organize meetings and/or special events
- Demonstrated administrative and organizational skills, including ability to multitask, make procedural decisions, manage priorities and meet deadlines.
- Proficiency with Microsoft Excel, Word, and Outlook/Office 365 is necessary.
- Familiarity with communication and marketing software such as Emma and knowledge of media and marketing principles
- Strong interpersonal and communication skills, with the ability to collaborate effectively with students, faculty, staff and other stakeholders in a team-oriented environment
- Knowledge of finance, accounting, budgeting, and cost control procedures
**To be fully considered for the role, please submit a cover letter along with your resume.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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