Marketing Event Coordinator

Odoo; Buffalo (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Healthcare, Dental, Vision, Life Insurance

PTO and paid sick days

Chef-prepared lunches

Job summary

A leading open-source ERP company is seeking an enthusiastic Event Coordinator in Buffalo, NY. The role focuses on planning and executing engaging internal events to foster company culture across North America. Successful candidates will have strong organizational and project management skills, along with 1+ years of relevant experience. This position offers competitive compensation along with comprehensive benefits including health insurance and a positive working atmosphere.

Qualifications

• 1+ years of professional experience in events, hospitality, or a related field.
• Experience executing events for 10 to 100+ attendees.
• Proactive, collaborative, and adaptable.

Responsibilities

• Plan and execute in-person and virtual events across North America.
• Manage full event logistics, including venue sourcing and vendor coordination.
• Collaborate with Sales, Marketing, and Ops to align event objectives.

Skills

Organizational skills

Project management

Detail-oriented

Cross-functional communication

Time management

Education

Bachelor’s degree or equivalent experience

Job description

Odoo is an open-source enterprise resource planning (ERP) platform that helps companies manage and streamline their operations through a single, integrated system. Our modular suite of business applications—covering everything from accounting and inventory to CRM and project management—works together seamlessly to support efficiency and growth.

Odoo is looking for an enthusiastic and highly organized Event Coordinator to help bring our company culture to life. In this role, you'll plan and execute internal events that connect teams, celebrate wins, and foster belonging across our North American offices.

About the Job:

You'll create engaging, meaningful experiences that make Odoo a great place to work, from office celebrations to team offsites.

Responsibilities:

• Plan and execute in-person and virtual events across North America, including happy hours, trade shows, conferences, and internal company events
• Manage full event logistics: venue sourcing, vendor coordination, contract negotiation, budgeting, scheduling, and communications
• Maintain and prioritize the event calendar, making data-informed decisions on event opportunities and timing
• Collaborate with Sales, Marketing, and Ops to ensure events support pipeline goals, campaigns, and employee engagement
• Ensure brand consistency across all event materials, signage, swag, and experiences
• Coordinate with speakers, vendors, and external partners to support successful execution
• Track performance metrics, gather attendee feedback, and support post-event ROI reporting
• Contribute to improving internal planning processes, templates, and event playbooks

Qualifications:

• Bachelor’s degree or equivalent experience
• 1+ years of professional experience, ideally in events, hospitality, or a related field
• Experience supporting or executing events ranging from 10 to 100+ attendees
• Strong organizational and project management skills; able to manage multiple events and timelines
• Detail-oriented with a track record of delivering high-quality results
• Skilled at working cross-functionally and communicating with diverse stakeholders
• Able to thrive in a fast-paced, evolving environment
• Excellent time management and follow-through
• Proactive, collaborative, and adaptable

Nice-to-Have:

• Community management experience via social media channels
• Knowledge of working in software
• Sociable and outgoing cultural fit
• Strong writing abilities
• Willing to learn constantly and work proactively

Compensation and Perks:

• Healthcare, Dental, Vision, Life Insurance, FSA, HSA Matching, 401K Matching, and Commuter Benefits
• PTO (Paid-time-off), paid sick days, and paid holidays
• Employee Assistance Program: 3 X 1-hour telehealth calls with certified mental health professionals
• $100 towards a work-from-home office setup
• Evolve in a nice working atmosphere with a passionate, growing team!
• Chef-prepared lunches - snacks, fruit, and coffee/drinks on tap!
• Company-sponsored events for groups of 6+ employees

The salary range for this role is $55,000-$65,000. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.

Odoo is an equal opportunity employer and welcomes applications from diverse candidates.