Marketing & CRM Specialist

J Kokolakis Contracting Inc; Tarpon Springs (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Vision & Dental

401k match

ESOP

Holidays

Summer Fridays

Tuition reimbursement

Mileage reimbursement

Fitness reimbursement

Paid CPE/Dues/Licenses

Referral bonus

Employee events

Job summary

J Kokolakis Contracting Inc. is seeking a Marketing & CRM Specialist to turn data into opportunity, clarify pipeline, strengthen client relationships, and provide insights to win more work.

You will sit at the center of business development, marketing, and operations, keeping our CRM clean, supporting go/no-go decisions, and developing dashboards for leadership visibility. This role helps connect people, projects, and pursuits in a fast-paced construction environment.

Qualifications

• Degree or equivalent experience in related field.
• 3+ years of experience in CRM management, data analysis, marketing or business development support.
• Experience in the construction/AEC or related industry preferred.
• Proficiency with CRM platforms (ProjectMark or similar systems).
• Strong analytical skills with ability to interpret data and provide actionable insights.
• Advanced proficiency in Microsoft Excel and reporting tools.

Responsibilities

• Maintain accurate and up-to-date client, contact, and project records.
• Clean and standardize data across offices and teams.
• Develop and enforce CRM standards, workflows, and governance.
• Support CRM system integrations (including Procore) and drive user adoption.
• Train staff on CRM usage and best practices.
• Track and manage opportunities including RFQs, RFPs, SOQs, and bids.
• Monitor procurement platforms and opportunity sources.
• Maintain accurate pipeline data and backlog projections.
• Track and analyze win rates, hit rates, and overall performance metrics.
• Prepare and distribute weekly business development reports (pipeline, wins/losses).
• Develop dashboards and reporting tools for leadership visibility.
• Conduct market sector analysis (solid waste, aviation, healthcare, federal, etc.).
• Lead weekly Go/No-Go meetings, identifying opportunities and supporting decision-making.

Skills

CRM management

Data analysis

Excel

Communication

Attention to detail

Project management

Go/No-Go support

Education

Bachelor's degree in Business/Marketing/Data Analytics

Tools

Procore

ProjectMark

Job description

Kokolakis is looking for a driven, detail-oriented Marketing & CRM Specialist to help drive our growth. This role turns data into opportunity by clarifying our pipeline, strengthening client relationships, and giving our teams the insights they need to win more work.

You’ll sit at the center of business development, marketing, and operations, helping connect the dots between people, projects, and pursuits. From keeping our CRM clean and actionable to identifying new opportunities and supporting strategic decisions, your work will directly impact how we compete and succeed.

If you enjoy creating order out of complexity, spotting patterns in data, and making systems easier for everyone to use, this role offers the chance to make a meaningful impact across the organization.

Requirements

CRM Data Management

• Maintain accurate and up-to-date client, contact, and project records
• Clean and standardize data across offices and teams
• Develop and enforce CRM standards, workflows, and governance
• Support CRM system integrations (including Procore) and drive user adoption
• Train staff on CRM usage and best practices
• Track and manage opportunities including RFQs, RFPs, SOQs, and bids
• Monitor procurement platforms and opportunity sources
• Maintain accurate pipeline data and backlog projections
• Track and analyze win rates, hit rates, and overall performance metrics
• Prepare and distribute weekly business development reports (pipeline, wins/losses)
• Develop dashboards and reporting tools for leadership visibility
• Conduct market sector analysis (solid waste, aviation, healthcare, federal, etc.)
• Lead weekly Go/No-Go meetings, identifying opportunities and supporting decision-making

Business Development Support

• Identify dormant clients and support re-engagement strategies
• Track client touchpoints, including meetings, networking events, and interactions
• Collaborate with business development and leadership on pursuit strategy

Marketing Integration

• Support proposal teams with project data and staff resumes
• Maintain project sheets and the company’s experience database
• Assist in writing, formatting, designing, and assembling RFPs, RFQs, SOQs, bids and presentations (often using Adobe InDesign)
• Ensure alignment between CRM data and marketing materials

Qualifications, Experience and Education:

• Degree in Business, Marketing, Data Analytics, or a related field, or equivalent experience
• 3+ years of experience in CRM management, data analysis, marketing or business development support
• Experience in the construction, AEC, or related industry preferred
• Proficiency with CRM platforms (ProjectMark or similar systems preferred)
• Strong analytical skills with the ability to interpret data and provide actionable insights
• Advanced proficiency in Microsoft Excel and reporting tools
• Strong organizational skills with high attention to detail
• Excellent communication skills with the ability to work cross-functionally
• 100% Employer-Paid Benefits for Employees (Medical, Vision, Dental)
• 401k Match
• Company Employee Stock Ownership Program (ESOP)
• Holidays
• Summer Fridays
• Paid CPE/Dues/Licenses
• Mileage Reimbursement
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus
• Fun Culture & Employee Events

Kokolakis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity, or age.

Attention All Third-Party Agencies, Headhunters, and Recruiters

Kokolakis will not accept candidate submissions by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Kokolakis will be considered the property of Kokolakis. Kokolakis will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Kokolakis will not be obligated and will not, under any circumstances, pay any fees to said third parties submitting candidates in this manner. Kokolakis forms contracts only with recruiters with whom we have an established business relationship and a signed agreement in place. All third-party contact with Kokolakis must go through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Kokolakis Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Kokolakis.