Marketing Coordinator II

Dahlin Group Architecture Planning; Pleasanton (CA); On-site; USD 70,000 - 77,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Flexible Spending Plans

Employee Stock Ownership Plan

401k

Job summary

DAHLIN is seeking a Marketing Coordinator to join our Pleasanton office. You will support the marketing team in proposals, BD deliverables, publications, presentations, awards, and communications initiatives.

The role requires onsite work at least three days per week, with strong organization to manage multiple deadlines. You will collaborate with marketing, project managers, and executives to produce SOQs and proposals, coordinate with sub-consultants, and support interview prep.

Qualifications

• Bachelor’s degree in Marketing, Communications, Graphic Design, Journalism, or a related field.
• 3+ years of related industry experience in the A/E/C field preferred.
• Must be legally authorized to work in the United States; visa sponsorship not offered.

Responsibilities

• Lead marketing pursuits from RFP/Q discovery through final deliverables.
• Collaborate with Marketing/BD Team and PMs/Executives to produce SOQs and proposals.
• Coordinate with sub-consultants to gather RFP/Q information.
• Support project interview preparation as needed.
• Conduct client and opportunity research for pursuits.
• Support presentation decks and marketing materials for events.
• Attend industry conferences to support technical teams.
• Maintain BD lead tracking accounts and distribute pursuits.
• Coordinate assets for social media, website, awards, and campaigns.
• Ensure branding consistency with DAHLIN Brand Book and standards.
• Update Vantagepoint with people/project data and track wins/losses.
• Assist with basic video editing and related platforms.
• Organize pursuit graphics in OpenAsset.
• Coordinate marketing events and industry meetings.
• Handle other projects as assigned.

Skills

Highly organized

Detail oriented

Excellent communication

Deadline-driven

Education

Bachelor’s degree (Marketing/Communications/Graphic Design/Journalism)

Tools

Adobe Creative Suite

Microsoft Office

Deltek Vantagepoint CRM

OpenAsset

AI tools (ChatGPT)

Job description

We are seeking a MARKETING COORDINATOR to join the team in our Pleasanton office. This dynamic and enthusiastic team member will provide specialized support to the Marketing Team in the development of proposals, business development deliverables, publications, presentations, award submissions, and communications initiatives. The ideal candidate is highly organized, capable of managing multiple fast-paced project deadlines simultaneously, and team-oriented, supporting other administrative team members across the firm. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is required to be onsite at least three days per week, and as needed for office, team, or employee meetings, at our location in Pleasanton, CA.

DAHLIN is an award-winning architecture, planning, and interiors design firm with offices located throughout the Western United States. We offer more than 50 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place® starts with our own working environment—a positive community where people thrive. Please visit our website (www.dahlingroup.com) to learn more.

WHAT YOU WILL DO:

• Serve as the lead and main-point-of-contact for marketing-related pursuits for assigned teams, from initial RFP/Q discovery through preparation and production of final deliverables.
• Collaborate with the Marketing / BD Team and Project Managers/Executives to produce SOQs, proposals, and interview presentations in alignment with DAHLIN’s brand style guide.
• Coordinate with project sub-consultants to gather information related to RFP/Qs, as required.
• Provide support for project interview preparation as needed.
• Conduct client and opportunity research in support of various pursuits as needed.
• Provide support on presentation slide decks and relevant marketing materials for industry conferences and events.
• Attend industry conferences and events supporting technical teams as directed by Marketing Operations Manager.
• Maintain business development lead tracking accounts like PlanetBid, etc., and distribute pursuit to appropriate team members.
• Coordinate graphic assets for social media, the website, awards packages, DAHLIN swag, tradeshow booths, and other campaigns/collateral.
• Ensure consistency in branding, formatting, and content in relation to all deliverables and graphics communications in alignment with DAHLIN’s Brand Book and graphic standards.
• Update people and project information in Vantagepoint and support the teams in tracking wins/losses and debriefs.
• Assists with basic video editing and utilizes video editing platforms to support marketing and communications initiatives.
• Organize and maintain all pursuit-related graphic assets in OpenAsset.
• Coordinate marketing and company events; attend industry conferences and events as directed by Marketing Operations Manager.
• Other projects as assigned.

WHAT YOU WILL BRING:

• Proficiency in Adobe Creative Suite and Microsoft Office.
• Proficiency in AI tools, including ChatGPT.
• Ability to work well under pressure, meet deadlines, and manage multiple priorities.
• Ability to exercise independent judgement and discretion.
• Highly organized, detail-oriented, and self-motivated.
• Professional demeanor with the ability to present a positive image of the DAHLIN brand.
• Excellent verbal, written, and visual communication skills.
• Exceptional grammar, proofreading, and editing abilities.
• Ability to handle proprietary and confidential information with discretion.
• Adaptable personality with a strong sense of urgency.
• Knowledge of Deltek Vantagepoint CRM and OpenAsset a plus.
• Proficiency with basic video editing and video editing platform is a plus

YOUR QUALIFICATIONS:

• Bachelor’s degree in Marketing, Communications, Graphic Design, Journalism, or a related field.
• 3+ years of related industry experience in the A/E/C field preferred.
• Involvement in the Society for Marketing Professional Services (SMPS) a plus.
• Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position.

We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plans for medical, childcare, and commuter expenses, Employee Stock Ownership Plan, and 401k.

The salary range for this position is$70,00.00-$77,000.00 depending on qualifications. Placement within this pay range will be determined by factors such as education, qualifications, project complexity and/or experience. The maximum is reserved for candidates who currently meet all job requirements. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify.