Marketing Coordinator / Executive Assistant

Southern Arkansas University; Fairbanks (AK); On-site; USD 45,000 - 60,000; Full time

Job summary

A prominent university seeks a Marketing Coordinator & Executive Assistant to support its leadership team through marketing, administrative, and operational coordination. The ideal candidate will enhance brand visibility and drive revenue through targeted marketing campaigns. Responsibilities include developing social media content, providing executive support, and ensuring smooth operations. Applicants should possess excellent organizational skills, a customer-focused mindset, and at least 3-5 years of experience in a similar role. Opportunities for professional growth are available in this dynamic environment.

Qualifications

• Minimum 3-5 years of experience as an executive assistant, preferably in hospitality.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and confidentiality.
• Strong interpersonal skills and a customer-focused mindset.

Responsibilities

• Support the leadership team through marketing, administrative, and operational coordination.
• Develop and manage social media content across platforms.
• Provide high-level administrative support to the COO.
• Greet clients and partners, ensuring a positive first impression.
• Maintain an organized and inviting office environment.

Skills

Organizational skills

Communication abilities

Digital marketing knowledge

Content creation

Time management

Social media proficiency

Professionalism

Customer-focused mindset

Tools

Canva

Adobe

Microsoft Office

Google Workspace

Social scheduling tools

Job description

The Marketing Coordinator & Executive Assistant supports the hotel/restaurant leadership team through a combination of marketing, administrative, and operational coordination. This role enhances brand visibility, drives revenue through targeted marketing campaigns, and ensures smooth day-to-day executive support for management. The ideal candidate is organized, creative, detail-oriented, and comfortable working in a fast-paced hospitality environment.

Key Responsibilities:

• MarketingSupport
  • Develop, schedule, and manage social media content across all platforms (Instagram, Facebook, TikTok, LinkedIn).
  • Maintain brand consistency in all visuals, messaging, and digital assets.
  • Coordinate photography, videography, and content creation for the property, F&B outlets, and special events.
  • Support execution of seasonal promotions, holiday campaigns, menus, and special event advertising.
  • Manage the hotel/restaurant’s website updates, online listings, and reputation platforms (Google, Yelp, TripAdvisor, OpenTable).
  • Assist with email marketing campaigns, guest newsletters, and loyalty communications.
  • Monitor analytics (engagement, reach, conversion) and provide monthly marketing performance reports.
  • Maintain relationships with local partners, influencers, media, and community organizations.
  • Create branded collateral: flyers, menus, event brochures, press releases, signage.
• ExecutiveSupport
  • Providehigh-leveladministrativesupporttotheCOOandprovide minorsupporttoexecutiveteam.
  • Managecalendar,schedulemeetings,andcoordinatetravel arrangements.
  • Prepare,review,andeditdocuments,presentations,andreports.
  • Handleconfidentialinformationwithdiscretionandprofessionalism.
• HospitalityandGuestRelations:
  • Greetandwelcome,clients,andpartners,ensuringa positiveandprofessionalfirstimpression.
  • ArrangeandsupportCOOwithmeetings andevents,including catering,accommodations,and transportation and note taking during meetings.
• Maintainanorganizedandinvitingofficeenvironment.
• CommunicationandCoordination:
  • Actasaliaison betweentheexecutive teamandinternal/externalpartners.
  • Screenandprioritizephonecalls,emails,andothercommunication.
  • Facilitate effectivecommunicationandcollaborationwithintheteam.

Administrative Tasks:

• Maintainaccurate andup-to-daterecords andfiles.
• Monitorandmanageofficesuppliesandequipment.
• Assistwithspecialprojects andperformotherdutiesasassigned.
• Experience:Minimum of3-5yearsofexperienceasanexecutiveassistant,preferablyinthehospitality industry or a related field.
• Skills:
• Exceptionalorganizationalandtime-managementskills.
• Strongwritten andverbalcommunicationabilities.
• Proficient in Canva / Adobe, Microsoft Office, Google Workspace, and social scheduling tools.
• Strong knowledge of social media, digital marketing tools, and content creation.
• Abilitytomultitask,prioritize,andmeetdeadlines.
• Highlevelofprofessionalismandconfidentiality.
• Stronginterpersonalskillsandacustomer-focusedmindset.