Marketing Coordinator

Beemok Hospitality Holdings LLC; United States; On-site; USD 60,000 - 72,000; Full time

Job summary

Beemok Hospitality Collection is seeking a Marketing Operations Coordinator to support the Marketing department across our portfolio. This role serves as the operational hub of the marketing team, ensuring projects stay organized, deadlines are met, reporting is accurate, and processes run efficiently.

Working with marketing leadership and cross-functional teams, the role manages workflows, administrative tasks, reporting initiatives, and calendars, contributing to high‑quality campaigns across

Qualifications

• 2 years of experience in marketing coordination or related field.
• Excellent organizational skills with the ability to manage multiple projects and priorities.
• Strong attention to detail and accuracy.
• Experience using PM tools such as Monday.com, Asana, Trello, or similar software.
• Proficiency with MS Office and Google Workspace; PowerPoint/Keynote.
• Familiarity with Figma, CMS, and basic digital marketing platforms preferred.
• Experience compiling marketing reports and analyzing data.
• Strong written and verbal communication skills.
• Self-motivated, collaborative, and able to thrive in a fast-paced environment.
• Passion for organization and process improvement.

Responsibilities

• Attend weekly marketing meetings and capture actions.
• Maintain Monday.com workspace with current projects.
• Create, assign, and monitor project tasks to meet deadlines.
• Support development and improvement of workflows.
• Assist with meeting scheduling, agendas, and recaps.
• Coordinate monthly marketing reports and executive presentations.
• Build monthly reporting decks gathering contributions from team members.
• Collect and compile recurring marketing metrics (website analytics, social media, KPIs).
• Prepare recurring reports for internal stakeholders.
• Assist with Expensify expense reporting and reconciliation.
• Monitor inquiries submitted to [e-mail] and route appropriately.
• Coordinate charitable donation and sponsorship tracking.
• Maintain hosted stay administration and room allocation spreadsheets.
• Maintain department templates and shared resources.
• Update calendars and event postings in Figma.
• Liaise between Marketing and operations teams on timelines.
• Assist with internal communications for campaigns and events.
• Provide general administrative and logistical support.

Skills

Marketing coordination

Organization

Attention to detail

Project management tools

MS Office & Google Workspace

Figma familiarity

Data reporting

Communication

Team collaboration

Process improvement

Tools

Monday.com

Asana

Trello

Job description

BHC is seeking a highly organized, detail-oriented, and proactive Marketing Coordinator to support the day-to-day operations of the Marketing department across the Beemok Hospitality Collection portfolio. This role serves as the operational hub of the marketing team, ensuring projects remain organized, deadlines are met, reporting is delivered accurately, and departmental processes run efficiently. Working closely with marketing leadership and cross-functional teams, the Marketing Operations Coordinator will manage project workflows, coordinate administrative functions, support reporting initiatives, and maintain critical marketing platforms and calendars. This position plays an essential role in keeping the department organized, informed, and executing at a high level while supporting the delivery of exceptional marketing initiatives across all BHC properties.

Duties/Responsibilities

Project & Department Operations

• Attend weekly marketing meetings and other designated cross-functional meetings, capturing action items, decisions, and next steps.
• Maintain the department's Monday.com workspace, ensuring projects, timelines, owners, and deliverables remain current and organized.
• Create, assign, and monitor project tasks while following up with team members to ensure deadlines are met.
• Support the development and continuous improvement of departmental workflows and project management processes.
• Assist with scheduling meetings, preparing agendas, and distributing meeting recaps when needed.

Reporting & Administrative Support

• Coordinate the preparation of monthly marketing reports and executive presentations.
• Build monthly reporting decks, gathering contributions from team members and assembling final presentations.
• Collect and compile recurring marketing performance metrics, including: Website analytics Online reputation and review scorecards Social media metrics Other recurring marketing KPIs
• Prepare and distribute recurring reports to internal stakeholders.
• Assist with Amex Resy reporting and other partnership reporting requirements.
• Support budget administration through Expensify expense reporting and reconciliation.

Marketing Administration

• Monitor and respond to inquiries submitted through [e-mail], routing requests to the appropriate team members and ensuring timely follow-up.
• Coordinate charitable donation and sponsorship requests, maintaining tracking documentation and communicating with requestors as appropriate.
• Assist with hosted stay administration, including maintaining room allocation spreadsheets and coordinating internal communication.
• Maintain department documentation, templates, and shared marketing resources.

Digital Platform Support

• Perform routine website updates, including content edits, event postings, and minor page updates, as needed.
• Maintain event listings across owned and third-party calendar platforms.
• Support management of Way listings, experience platforms, and other digital distribution channels.
• Maintain third-party business listings to ensure information remains accurate and current across all properties.
• Assist with weekly Forbes Digital Standards audits and other recurring brand compliance reviews.
• Update departmental planning calendars and marketing schedules within Figma.

Cross-Functional Coordination

• Attend designated property lineup meetings to remain informed of operational updates, upcoming events, and guest experience initiatives.
• Serve as a liaison between Marketing and operational teams by communicating marketing timelines, project updates, and upcoming initiatives.
• Assist with coordinating internal communications related to marketing campaigns and property events.
• Provide general administrative and logistical support to the Marketing team as needed.

Required Skills/Abilities

• 2 years of experience in marketing coordination, project management, hospitality, administrative support, or a related field.
• Exceptional organizational skills with the ability to manage multiple projects and competing priorities simultaneously.
• Strong attention to detail and commitment to accuracy.
• Experience using project management platforms such as Monday.com, Asana, Trello, or similar software.
• Proficiency in Microsoft Office, Google Workspace, and presentation software including PowerPoint and Keynote.
• Familiarity with Figma, website content management systems, and basic digital marketing platforms is preferred.
• Experience compiling reports and working with spreadsheets and marketing data.
• Strong written and verbal communication skills.
• Self-motivated, collaborative, and comfortable working in a fast-paced environment.
• A passion for organization, process improvement, and supporting high-performing teams.

PHYSICAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job.
• Ability to work at a computer for extended periods.
• Occasionally lift up to 15 pounds.
• Communicate clearly in written and verbal formats.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

BHCis an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law.

BHC participates in E-Verify.

A career at BHC is an opportunity to grow, innovate, and make a lasting impact. Here, we cultivate a culture where excellence and integrity thrive, and where each team member’s potential is nurtured in a dynamic, supportive environment. Your talents are recognized. Your ambitions are encouraged. Your work truly matters. Join us and discover where your journey at BHC can take you.

Beemok Hospitality Collection (BHC) is a purpose-driven portfolio of hotels, restaurants, and cultural landmarks in Charleston. Founded in 2021, BHC is guided by the belief that hospitality is at its finest when it creates enduring, meaningful connections. The journey began with the revitalization of The Charleston Place and has since grown to include Sorelle, The Riviera Theater, Credit One Stadium, American Gardens, and the upcoming waterfront hotel, The Cooper. Each property reflects BHC’s vision of hospitality as a way to connect people, celebrate culture, and carry Charleston forward.