Marketing Coordinator

Pond & Company; Jacksonville (FL); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Pond & Company is seeking a Marketing Coordinator to join our Energy Marketing group in a hybrid role across Peachtree Corners, GA; Jacksonville, FL; or Denver, CO. This entry-level opportunity focuses on proposal production, data management, and marketing collateral within the AEC industry.

You will support RFP responses, data gathering, client materials, conference coordination, and content development, with familiarity in InDesign, Word, and PowerPoint preferred.

Qualifications

• Bachelor's degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or a related field.

Responsibilities

• Support the development and production of professional responses to RFPs, RFQs, qualifications packages, letter proposals, presentations, and other pursuit materials.

Skills

Writing

Editing

Proofreading

Verbal communication

Organization

Deadline management

Research

Team collaboration

Communication

Education

Bachelor's degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or related field

Tools

Adobe InDesign

Microsoft Word

Microsoft PowerPoint

CRM systems

Databases

Content-management systems

Job description

Ready to turn your ambition into achievement? Join Pond & Company and be part of the team that’s redefining the future of Architectural, Engineering, Planning, Construction Management, and Environmental projects!

About The Position

Our Energy Marketing group is seeking an energetic, highly motivated Marketing Coordinator to join our team in a hybrid role in Peachtree Corners, GA, Jacksonville, FL, or Denver, CO. This full-time, entry-level position is designed for an organized, detail-oriented professional who is interested in developing a career in marketing within the Architecture, Engineering, and Construction (AEC) industry.

The Marketing Coordinator supports the Energy Marketing team through proposal production, marketing data and knowledge management, presentations, collateral development, and conferences and events.

The ideal candidate is a strong communicator and writer who enjoys organizing information, learning new systems, and working collaboratively. This individual should be comfortable managing multiple assignments and deadlines and have a strong desire to learn and grow professionally. Experience with Adobe InDesign, Microsoft Word, and Microsoft PowerPoint are preferred.

At Pond, an ENERCON Company, we are a collaborative and innovative team in an environment that fosters learning and professional growth. We believe that as you grow, we grow. You will have opportunities to broaden your knowledge and put your skills to work on engaging, challenging, and diverse projects that make a positive impact on the communities in which we live and work.

Responsibilities

• Support the development and production of professional responses to RFPs, RFQs, qualifications packages, letter proposals, presentations, and other pursuit materials.
• Review RFPs to identify submission requirements, required forms, evaluation criteria, deadlines, and other compliance requirements.
• Assist with developing proposal outlines, compliance checklists, schedules, and initial InDesign documents.
• Gather project, personnel, technical, and company information needed for proposal responses.
• Coordinate with Marketing team members and technical professionals to obtain required proposal content.
• Format, proofread, edit, and perform quality-control reviews of proposal materials.
• Support proposal production and final submission requirements.
• Maintain organized records of completed proposals and pursuit materials.

Marketing Data & Knowledge Management

• Gather, organize, enter, and validate project, personnel, client, and marketing data.
• Build and maintain a comprehensive project experience library for the Energy group.
• Develop and update project profiles, project sheets, resumes, qualifications, and other reusable marketing content.
• Organize project experience by market, service, client, project type, and technical capability to improve accessibility for future pursuits.
• Maintain personnel information, including experience, qualifications, certifications, and relevant project history.
• Maintain reusable proposal content, boilerplate language, and supporting marketing resources.
• Research historical projects and past proposals to identify relevant experience and qualifications.
• Coordinate with project managers and technical professionals to identify and fill gaps in project information.
• Capture information from new projects and completed work to continually expand the team's marketing knowledge base.
• Maintain proposal and project archives using established file structures and naming conventions.
• Perform CRM data entry, maintenance, and quality control to support accurate client, project, contact, and opportunity information.

Presentations, Creative & Collateral

• Assist with the development of qualifications presentations, client presentations, conference materials, brochures, and other marketing collateral.
• Provide document layout and basic graphic-design support using Adobe InDesign and other Creative Cloud applications along with Microsoft PowerPoint.
• Maintain established brand standards across marketing materials.
• Update templates and existing collateral in coordination with the Marketing team.
• Support the development of graphics and other visual content for proposals and presentations.

Conferences, Events & Communications

• Support Energy participation in conferences, tradeshows, client events, and other industry activities.
• Assist with registrations, sponsorships, logistics, shipping, marketing materials, and event-specific collateral.
• Coordinate with Marketing and technical professionals to support event preparation.
• Assist with internal and external communications and content-development activities as needed.

Qualifications

• Bachelor's degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or a related field.
• One (1) year of marketing internship or professional experience preferred.
• Strong writing, editing, proofreading, and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to gather information from multiple sources and organize it in a clear, consistent, and usable manner.
• Ability to manage multiple assignments and deadlines in a fast-paced, team-oriented environment.
• Proficiency with Microsoft Office applications, particularly Microsoft Word and Microsoft PowerPoint.
• Experience with Adobe Creative Cloud, particularly Adobe InDesign.
• Experience with CRM systems, databases, or content-management systems preferred.
• Self-motivated, dependable, and comfortable working both independently and collaboratively.
• Ability to receive feedback and apply it to future assignments.
• Curiosity and willingness to learn about Energy markets, clients, projects, and technical services.
• Desire to learn and grow professionally within the AEC industry.

All Pond & Company positions require participation in at least one in-person interview as part of our hiring process, and most roles also require in-person onboarding at a Pond office location; candidates should expect to meet directly with our team and should be cautious of any communication suggesting otherwise.

About Pond

Pond is an award-winning, full-service architecture, engineering, planning, construction management, and environmental services firm providing professional solutions to clients throughout the U.S. and globally for nearly 60 years. Pond’s staff of 800+ professionals provide a deep bench strength of experience and capabilities to offer customized solutions that help clients manage projects from concept to completion – and everything in between – with confidence and clarity. Pond is currently ranked as the 80th largest engineering and design firm by ENR, Atlanta’s #1 engineering firm by Atlanta Business Chronicle, and has been recognized as an Employer of the Year by Georgia ACEC and a Best Place to Work for Working Parents.

Additional Information

Many factors are considered when determining compensation at Pond, including scope and level of position, geographic location, candidate skill, knowledge and experience. Starting base pay may vary depending on these factors. Please see the hiring range associated with this posting for more information.

Additional cash incentives may be provided as part of the compensation package, in addition to a range of medical, financial and/or other benefits dependent on position offered. Learn more about Pond’s comprehensive benefits offerings here.

All offers of employment made by Pond & Company are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at Pond in compliance with program policy as well as state and federal regulations. Additionally, offers may be contingent upon the successful completion of a pre-employment drug and alcohol test.

Equal Opportunity Employer

We are an equal opportunity employer that recognizes the value of diversity and inclusion in the workplace. Employment decisions at Pond are based on business needs, job requirements and individual qualifications. All suitably qualified applicants will receive consideration for employment. We prohibit discrimination and harassment of any kind based on race, color, sex, age, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state and local laws in jurisdictions where we operate. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].