Marketing Coordinator

PINPOINT PRECISION ENGINEERING; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Job summary

Pinpoint Precision Engineering in Chicago seeks a Proposal Specialist II to drive proposal development from planning to client interviews. You will collaborate with leadership, engineers, and project managers to pursue regional or national infrastructure bids.

The role emphasizes Go/No-Go analysis, content creation for marketing assets, and maintaining CRM and proposal tracking. Strong communication and writing skills are essential.

Qualifications

• Bachelor’s degree in Marketing, Communications, Civil Engineering, or a related field.
• 2–5 years of experience in Architecture, Engineering, or Construction firms preferred.
• Proven ability to translate technical concepts into client-focused messaging; strong writing/editing skills.

Responsibilities

• Oversee proposal management from planning through final client interviews.
• Participate in go/no-go meetings to assess project viability against company goals.
• Support business development by identifying opportunities and representing the firm at events.
• Maintain tracking systems, deadlines, and CRM records for proposals and pursuits.
• Prepare and refine project profiles, case studies, and technical capability summaries.
• Assist engineering team with live client presentations and interviews.

Skills

Detail-Oriented

Organized

Time Management

Proactive

Education

Bachelor’s degree in Marketing, Communications, Civil Engineering, or related field

Tools

Microsoft Office 365

Adobe InDesign

CRM/Proposal tools (BQE Core, Deltek Vantagepoint)

Job description

Join Our Team as a Proposal Specialist II

Pinpoint Precision Engineering is on the lookout for a detail-oriented and creative Proposal Specialist II to become part of our rapidly expanding team in Chicago. In this role, you will work closely with leadership and project managers to oversee project pursuits from the initial planning phases right through to the final client interviews.

Key Responsibilities

• Proposal Management: Partner with engineers and project managers to evaluate and assist senior staff on regional or national infrastructure bids.
• Strategic Planning: Participate in "go/no-go" meetings to help analyze if a project is worth pursuing based on the company's rules and goals.
• Business Development & Outreach: Partner with leadership to identify prospective project opportunities, represent the firm at industry networking events, client functions, and conferences, engage in community outreach, and assist with presentation preparation.
• Database Maintenance: Keeping tracking systems up to date with award submissions, proposal win/loss metrics, deadlines, tracking opportunities, maintaining CRM records, researching target clients and markets.
• Interview Support: Help prepare the engineering team for live client presentations and interviews following a successful proposal submission.
• Content & Collateral Development: Draft, refine, and update marketing assets—including project profiles, photography, staff resumes, case studies, and technical capability summaries—while authoring thought leadership and internal pursuit materials.

Required Qualifications

• Education: Bachelor’s degree in Marketing, Communications, Civil Engineering, or a related field.
• Experience: 2–5 years of experience in an Architecture, Engineering, or Construction firm is strongly preferred. Proven success supporting public-sector proposals and working with clients such as state, municipal, and county agencies - as well as utilities or other infrastructure organizations.
• Software Skills: High proficiency with Microsoft Office 365, including Word, PowerPoint, Excel, Adobe Creative Suite (especially InDesign for document layouts) and CRM or proposal management tools such as BQE Core, Deltek Vantagepoint, or similar platforms is preferred.
• Proposal Writing & Copywriting: Demonstrated talent for partnering with technical subject matter experts to translate complex engineering concepts into persuasive, client-focused messaging, paired with exceptional writing, proofreading, and editing skills to consistently deliver client ready work.

Preferred Skills and Attributes

• Detail-Oriented & Organized: Strong organization, time management, and communication skills with a track record of meeting tight deadlines.
• Familiarity: Knowledge of core civil engineering fields, including transportation, site design, stormwater, water resources, utilities, land development, and construction.
• Adaptable Team Player: Collaborative and flexible in responding to shifting proposal deadlines and client needs.
• Proactive Initiative: Self-motivated problem solver who takes full ownership of projects.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Women, Veterans, Disabled, and Minorities are encouraged to apply: All qualified applicants will receive consideration without regard to race, color, age, gender, religion, national origin, disability, sexual orientation, gender identity, veteran/military status, marital status, genetic information, or any other status protected under local, state, or federal laws or regulations.