Marketing & Community Outreach Coordinator/Exec Assist

Bay-Area-Rehabilitation-Center; Baytown (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Paid holidays and vacation

Professional development opportunities

Job summary

Bay Area Rehabilitation Center (BARC) in Texas is seeking a Marketing & Community Outreach Coordinator / Executive Assistant to advance our mission, raise visibility, and support fundraising. The role blends marketing, donor relations, community partnerships, and high-level administrative duties for the Executive Director.

You will craft content, coordinate events, manage calendars, and nurture relationships with supporters.

Qualifications

• Bachelor’s degree in Marketing, Communications, nonprofit management, or related field.
• 3+ years in marketing, community outreach, fundraising, or exec support.
• Exceptional written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• Experience with events planning and donor CRM databases is a plus.
• Nonprofit sector experience preferred.

Responsibilities

• Develop and implement marketing and outreach strategies.
• Create content for newsletters, social media, and website updates.
• Coordinate with media, organizations, and local businesses to raise visibility.
• Plan fundraising events, donor campaigns, and engagement initiatives.
• Provide executive-level scheduling, correspondence, and meeting coordination.
• Maintain donor and sponsor databases; ensure timely follow-up.
• Represent BARC at community events and meetings.

Skills

Marketing

Outreach

Fundraising

Executive support

Communication

Organization

Education

Bachelor's degree in Marketing, Communications, Nonprofit Management, or related field

Tools

Microsoft Office

Canva

Constant Contact

CRM databases

Job description

Description

About the Organization

BARC is a nonprofit organization dedicated to empowering individuals with disabilities to live independent, fulfilling lives. For over 76 years, BARC has provided programs and services that promote inclusion, skill development, and community participation. We are seeking a motivated, organized, and compassionate professional to join our team as a Marketing & Community Outreach Coordinator / Executive Assistant. This role blends marketing, community engagement, fundraising support, and executive-level administrative responsibilities. The ideal candidate has a heart for service, strong people skills, and a passion for connecting the community to meaningful causes.

Position Overview

The Marketing & Community Outreach Coordinator / Executive Assistant supports BARC’s visibility, fundraising, and community engagement efforts while also providing high-level administrative assistance to the Executive Director. This position plays a critical role in communicating BARC’s mission to the public, building relationships with community partners, and helping secure resources that sustain and expand our impact.

Key Responsibilities

Marketing & Communications

• Develop and implement marketing and outreach strategies to raise awareness of BARC’s programs and mission.
• Create engaging content for newsletters, social media, and website updates that highlight client success stories and community impact.
• Design and distribute promotional materials, press releases, and event collateral.
• Coordinate with media outlets, community organizations, and local businesses to increase visibility and partnerships.
• Maintain brand consistency and ensure all communications reflect BARC’s values and mission.

Community Outreach & Fundraising

• Assist in planning, organizing, and promoting fundraising events, donor campaigns, and community engagement initiatives.
• Support donor cultivation and stewardship activities, including acknowledgments, reports, and appreciation events.
• Maintain donor and sponsor databases, ensuring accurate records and timely follow-up.
• Represent BARC at community events, presentations, and meetings to build relationships and strengthen partnerships.
• Identify potential outreach and collaboration opportunities with local organizations, businesses, and civic groups.

Executive Support

• Provide administrative assistance to the Executive Director, including scheduling, correspondence, and meeting coordination.
• Support internal communications and assist with special projects as needed.
• Handle confidential information with discretion and professionalism.

Requirements

• Bachelor’s degree in Marketing, Communications, Nonprofit Management, or a related field (or equivalent combination of experience).
• 3+ years of experience in marketing, community outreach, fundraising, or executive support—preferably in a nonprofit setting.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, Canva, Constant Contact (or similar), and social media platforms.
• Experience coordinating events and managing donor or CRM databases is a plus.
• Understanding of nonprofit operations, community engagement, and donor relations.
• Passionate about serving individuals with disabilities and promoting inclusion and empowerment.

Personal Attributes

• Friendly, approachable, and professional demeanor.
• Creative and resourceful problem-solver.
• Highly organized and dependable.
• Team-oriented with a strong sense of initiative.
• Mission-driven and inspired by service to others.

Compensation & Benefits

• Competitive salary based on experience.
• Health and dental insurance.
• Paid holidays and vacation.
• Professional development and growth opportunities.