Marketing & Communications Admin Specialist

Dr. Robert K. Jabs School of Business; Riverside (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

California Baptist University (CBU) seeks an Administrative Support Specialist to provide comprehensive administrative support to the Marketing and Communications Department. Responsibilities include coordinating departmental activities, managing correspondence, organizing meetings, and maintaining records to ensure efficient day-to-day operations.

The role supports staff, streamlines processes, and contributes to the department’s overall effectiveness, with a professional, customer-focused

Qualifications

• High school diploma or GED required.
• Associate degree or higher preferred; bachelor’s degree ideal.
• Experience supporting a department and coordinating meetings is beneficial.

Responsibilities

• Greet visitors and serve as the first point of contact.
• Maintain professional image of the university in all interactions.
• Assist with meeting preparation: agendas, minutes, follow-ups.
• Coordinate travel arrangements for staff as needed.
• Create and maintain databases and filing systems.
• Prepare reports and presentations for leadership.
• Monitor office supply inventory and process requisitions.

Skills

Interpersonal communication

Organizational skills

Multitasking

Customer service

Education

High school diploma or GED

Associate degree

Bachelor’s degree (ideal)

Tools

Databases

Spreadsheets

Office software

Job description

California Baptist University (CBU) seeks an Administrative Support Specialist to provide comprehensive administrative support to the Marketing and Communications Department. Responsibilities include coordinating departmental activities, managing correspondence, organizing meetings, and maintaining records to ensure efficient day-to-day operations.

The role supports staff, streamlines processes, and contributes to the department’s overall effectiveness, with a professional, customer-focused