Marketing Campaign Operations Coordinator

pittsburghculturaltrust; Pittsburgh (Allegheny County); On-site; USD 39,000 - 47,000; Full time

Job summary

The Pittsburgh Cultural Trust is seeking a Marketing Coordinator to provide administrative and operational support for marketing campaigns, asset trafficking, invoice tracking, approval routing, vendor coordination, campaign logistics, and workflow administration.

This role collaborates with Marketing staff, internal departments, vendors, media partners, sponsors, artists, and other external partners to ensure timely and accurate completion of campaign materials, approvals, and administrative

Qualifications

• Bachelor’s degree preferred in marketing, communications, arts administration, business administration, or related field.
• Experience supporting marketing campaigns, administrative workflows, asset trafficking, invoice tracking, approval routing, or vendor coordination preferred.
• Managerial experience not required; strong collaboration and organizational abilities needed.

Responsibilities

• Coordinate trafficking and distribution of campaign assets, copy, specs, and delivery instructions.
• Monitor invoices, estimates, supporting docs, and payment status.
• Route materials for internal/external review and approval follow-up.
• Support vendor coordination with specs, timelines, deliverables, and updates.
• Assist with campaign logistics across print, digital, email, social, outdoor, and media placements.
• Maintain project trackers, shared files, calendars, recap materials, and workflow docs.
• Compile campaign expense, delivery, and performance data for settlements.
• Coordinate with internal teams and external partners for timely execution.
• Support DEI efforts through ongoing learning and inclusive practices.
• Perform other duties as assigned.

Skills

Organization

Communication

Attention to detail

Follow-up

File management

Microsoft Office

Collaboration

Prioritization

Education

Bachelor’s degree in marketing, communications, arts administration, business administration, or related field

Tools

Project management tools

Shared file systems

Digital asset organization

Invoice processes

Job description

The Pittsburgh Cultural Trust is seeking a Marketing Coordinator to provide administrative and operational support for marketing campaigns, asset trafficking, invoice tracking, approval routing, vendor coordination, campaign logistics, and workflow administration.

This role collaborates with Marketing staff, internal departments, vendors, media partners, sponsors, artists, and other external partners to ensure timely and accurate completion of campaign materials, approvals, and administrative