Campaign Operations Coordinator

Pittsburgh Cultural Trust; Pittsburgh (Allegheny County); On-site; USD 39,000 - 47,000; Full time

Job summary

The Pittsburgh Cultural Trust is seeking a Marketing Coordinator to provide administrative and operational support for marketing campaigns, asset trafficking, invoice tracking, approvals, and vendor coordination in a deadline-driven environment.

You will collaborate with Marketing staff, internal departments, vendors, media partners, sponsors, artists, and other partners to ensure timely completion of campaign materials and processes.

Qualifications

• Bachelor’s degree in marketing, communications, arts administration, business administration, or related field preferred.
• Experience supporting marketing campaigns, administrative workflows, asset trafficking, invoice tracking, approval routing, or vendor coordination preferred.
• Proficiency with Microsoft Office and strong organizational, communication, proofreading, follow-up, and file-management skills required. Familiarity with project management tools, shared file systems, invoice processes, and digital asset organization preferred.

Responsibilities

• Coordinate the trafficking and distribution of campaign assets, copy, specifications, and delivery instructions.
• Monitor invoices, estimates, supporting documentation, and payment status.
• Route materials for internal and external review, approval, and revision follow-up.
• Support vendor coordination by confirming specifications, timelines, deliverables, and routine project updates.
• Assist with campaign logistics across print, digital, email, social, outdoor, and media placements.
• Maintain project trackers, shared files, calendars, recap materials, and workflow documentation.
• Compile campaign expense, delivery, and performance information as requested for marketing settlements.
• Coordinate with internal teams and external partners to support accurate and timely project execution.
• Support diversity, equity, accessibility, and inclusion through ongoing learning and inclusive workplace practices.
• Perform other duties as assigned.

Skills

Campaign support

Microsoft Office

Organization

Communication

proofreading

Follow-up

File management

Education

Bachelor’s degree in marketing, communications, arts administration, business administration, or related field

Tools

Project management tools

Shared file systems

Invoice processes

Digital asset organization

Job description

The Pittsburgh Cultural Trust is seeking a Marketing Coordinator to provide administrative and operational support for marketing campaigns, asset trafficking, invoice tracking, approvals, and vendor coordination in a deadline-driven environment.

You will collaborate with Marketing staff, internal departments, vendors, media partners, sponsors, artists, and other partners to ensure timely completion of campaign materials and processes.