Marketing Associate

Hub International; Bellaire (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Job summary

HUB International is seeking a detail-oriented professional to manage renewal activity, quotes, binding, and office operations. You will coordinate with brokers, marketing representatives, and carriers to ensure timely submissions, market access, and accurate documentation.

Strong organization and communication skills are essential for success. The role involves handling renewals, quotes, and binding for various accounts, maintaining reports, and supporting cross‑functional teams across office

Qualifications

• Experience in renewal management and insurance submissions
• Proficiency with insurance markets and carrier communications
• Familiarity with AIM/ImageRight and broker management systems

Responsibilities

• Renewals: initiate, organize, and track renewal submissions and market responses
• Quotes: process new and renewal quotes and support high-volume periods
• Binding: convert approved quotes to bind requests and manage binding documents
• Reports & Administrative: maintain invoices, lost accounts, underwriter contacts, and appointment processes
• Operations: provide cross-functional support, onboarding, and IT issue resolution

Job description

Specialty Program Group – Wholesale is the wholesale subsidiary of Specialty Program Group LLC (SPG). We are not only a powerful market resource for brokers and agents, but also a partner for carriers reaching out to the commercial insurance buyer in innovative, cost-effective ways.

Renewals

• Initiate preliminary renewal activity 90 days in advance for accounts under $100K in premium and 120 days in advance for accounts exceeding $100K in premium
• Identify and select appropriate markets for each renewal account (A–Z)
• Schedule submissions to go to market at 11:00 PM
• Organize and categorize market responses (clearances, declines, priors, and requests for additional information) and distribute to the assigned marketing representative
• Enter each submission into ImageRight for the assigned marketing representative to facilitate follow-up on outstanding market responses
• In the event of a Prior/Blocked status, contact the agent to request a Broker of Record (BOR) letter to regain market access
• Manage accounts with premiums under $10K (on a per-line basis) from solicitation through binding
• Any individual line exceeding $10K is escalated to the marketing representative
• Accounts subject to non-renewal are also referred to the marketing representative
• Solicit renewal submissions from agents 120–150 days in advance
• Issue all renewal letters accompanied by the corresponding supplemental application
• Log submissions in ImageRight to enable marketing representative follow-up on items not yet received
• Upon receipt of a renewal submission, review for completeness and forward to the marketing representative
• Provide support to marketing representatives in reaching out to markets for option quotes, incumbent quotes, or any other assistance required during the renewal process
• NEW — Verify that the correct Account Executive, Marketing Representative, and CSR are reflected in AIM when generating renewal reports

Quotes

• Process ALL new and renewal quotes for the office (Tommy and Keith)
• Coordinate with team to assist with Kinsale quotes during periods of high volume
• Request status updates on new business quotes being worked by Keith or Tommy
• Deliver risk analysis on assigned accounts and provide additional support to marketing representatives as needed

Binding

• Convert all approved quotes in AIM to Bind Requests for processing by Leslie/Marisela
• Upload all binding‑related documentation to ImageRight, including requests received from the agent and submissions to the carrier
• Verify that the correct Account Executive, Marketing Representative, and CSR are reflected in AIM

Reports & Administrative Functions

• Maintain and update the Invoice Data spreadsheet on an ongoing basis
• Maintain the monthly lost accounts report
• Keep the underwriter contact list current
• NEW — Manage all expiring account reports and coordinate with Cassandra and Machielle as needed
• Oversee all agency and carrier appointment processes, including new appointments for both
• Coordinate with support staff to add missing markets and risks in AIM
• Any report requested by broker or marketing representative

Operations

• Maintain a working knowledge of all roles within the organization to provide cross‑functional support as needed
• Assist in managing all office related needs, including materials, supplies, vendor payments, issue resolution, and team events
• Provide support on distressed accounts requiring additional team assistance
• Address IT‑related issues within scope of capability
• Assist with the onboarding and training of new hires
• Maintain a shared calendar reflecting approved PTO (pending manager approval), company holidays, team birthdays, and work anniversaries

Compensation

• Disclosure required under applicable state or municipality regulations: The expected salary range for this position is $60,000-$75,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level
• HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid‑time‑off benefits, and eligible bonuses, equity and commissions for some positions

What we offer you

We invest in your growth. HUB offers structured training, licensing support, and ongoing development opportunities designed to accelerate your career. Benefits and programs vary based on employment status, role, location, and applicable eligibility requirements.

Competitive pay with comprehensive health benefits, retirement savings matching, and company-paid life and disability plansGenerous paid time off, paid parental leave and a wellbeing program designed to support real work/life balanceA collaborative, high‑performing culture with meaningful engagement, community impact through HUB Gives and genuine room to grow your careerThe HUB differenceHUB International is one of North America’s largest insurance brokers, delivering risk management, insurance, employee benefits, retirement and wealth management solutions to businesses and individuals across the United States and Canada — through locally led teams backed by national expertise, giving you the agility of a local partner and the reach of a global organization.

Equal Employment Opportunity

HUB International Limited is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law

Reasonable Accommodations

HUB International Limited is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you need a reasonable accommodation to access our career site, complete an application, or participate in any part of the hiring process, please contact the Recruiting Team at [e-mail]. This contact information is for accommodation requests only and should not be used to inquire about the status of an application

E‑Verify

HUB International Limited participates in E‑Verify. Please refer to Our Recruiting Process | Applicant Notices: E‑Verify Program for additional information

About SPG

SPG was founded in 2015 with the singular purpose of building a world‑class specialty insurance intermediary by acquiring best‑in‑class underwriting and specialty businesses and providing the resources they needed to grow. Our goal is to partner with industry‑leading specialty businesses to provide them with the ability to achieve their goals and optimize their businesses. Specialty Program Group offers access to capital and investment, deep carrier relationships, creative thinking, product development and broad distribution, while allowing our businesses to maintain the essence of what makes them successful. Specialty Program Group delivers leading‑edge specialty expertise backed by transformative digital capabilities and sophisticated data and analytics.