Marketing and Proposal Coordinator - Hybrid

Armand Corporation; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading construction management firm in New York City is seeking a Marketing and Proposal Coordinator. The successful candidate will create and manage proposals, develop marketing materials, and communicate effectively with various stakeholders. Ideal candidates will have a Bachelor's in a related field and 3+ years of relevant experience. Proficiency in Microsoft Office and Adobe Creative Suite is necessary. This hybrid role allows for flexibility in the work schedule, ensuring a balance between office and remote work.

Qualifications

• 3+ years of professional experience in proposal writing or related field.
• Previous experience with a construction, engineering, or architecture firm is required.
• Fluency in English, both written and spoken.

Responsibilities

• Create monthly social media calendar and manage social media accounts.
• Update website content as needed.
• Develop and maintain marketing materials.
• Identify business leads and contract opportunities.
• Assist in job postings and evaluate resumes.
• Manage trade show registrations and representation.
• Perform additional administrative tasks as needed.

Skills

Writing skills

Editing skills

Organizational skills

Microsoft Office Suite

Adobe Creative Suite

Communication skills

Education

Bachelor's in English, Marketing, or related field

Tools

Desktop publishing software

Job description

Marketing and Proposal Coordinator - Hybrid

New York City, NY | Full Time | 26th January 2026

Armand Corporation is an award-winning MWBE construction management firm celebrating over 34 years in the industry. We are seeking a full-time Marketing and Proposal Coordinator to join our Business Development team. The Marketing and Proposal Coordinator will collaborate with existing team members to develop, produce, and submit winning proposals and marketing material. Our ideal candidate should be an outstanding writer and editor, very comfortable with tight deadlines, working under pressure, creative, highly accountable, and eager to impact a growing firm.

The position is located at the firm’s Corporate Headquarters in midtown Manhattan. The work schedule is hybrid, with a set schedule of three days in-office and two days of remote work. This position reports directly to the Director of Proposals.

Essential Duties and Responsibilities

• Create monthly social media calendar for approval, create posts, and maintain social media accounts.
• Update the content of the company's website and update it as needed through a web designer.
• Maintain marketing information databases, including resumes, project descriptions, client contact information, text libraries, and graphics; maintain a filing system for master resumes, master project descriptions, and marketing collateral.
• Develop and update accurate, powerful, attractive marketing materials, including company profiles, project sheets, advertisements, brochures, and handouts.
• Identify, research, and efficiently triage business leads and contract opportunities by regularly reviewing online resources, databases, and email list services.
• Quickly and clearly disseminate new marketing and contract information among team members.
• Assist in creating job postings and evaluating resumes to identify highly qualified professionals to join the firm. Provide support in maintaining the company's job placement dashboard (JazzHr, Indeed, or similar products).
• Collaborate with other team members to conceive and implement creative ideas for promoting a strong commitment to business development at all firm levels.
• Participate in weekly business development calls and other marketing meetings.
• Monitor various websites for RFQs, RFPs, and other potential job pursuits.
• Research and assist in writing, editing, and proofreading materials such as firm qualifications, cover letters, project descriptions, staff biographies, and resumes tailored to each specific pursuit.
• Handle events and trade show registrations. Attend trade shows (travel may be required) as a company representative, responsible for shipping display booth and promotional items to and from the show, responsible for setting up/breaking down the booth, booking hotel accommodations, and other related tasks. Maintain trade show schedule. Research additional opportunities.
• Assist with office administration, including ordering equipment, maintaining supplies and trade show giveaways, answer office phone as needed.
• Maintain project library, including project photographs and videos while they are in progress and completed.
• Maintain employee headshots, licenses and certifications.
• Perform additional administrative tasks as needed for the Business Development (BD) Team.

Qualifications and Experience

• Bachelor's in English, Marketing, Communications, Journalism, Business, or a related field.
• 3+ years of professional experience in proposal writing, technical writing, or related field. Previous experience with a construction, engineering, or architecture firm is required. Experience with creating proposals for public and federal agencies is preferred.
• Experienced and superior writing, editing, and organizational skills, with a keen eye for detail.
• Superior written and verbal communication skills with the ability to effectively communicate with a wide variety of stakeholders.
• Experience with desktop publishing software, proficiency in Microsoft Office Suite and Adobe Creative Suite, to assist in the production and formatting of the proposal.
• The ability to create graphics for proposals is desirable.
• Proven ability to manage multiple priorities and meet tight deadlines in a fast‑paced environment.
• Must be fluent in English (both written and spoken).
• Must be authorized to work in the United States.

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