Marketing and Event Coordinator

The Karma House; Denver (CO); On-site; USD 28,000 - 29,000; Part time

Benefits offered by this job

PTO

401(k)

Flexible Scheduling

Employee Discounts

Free Access to Offsite events

Job summary

The Karma House is seeking an Events Coordinator to join our community-focused kava bar and events venue. This part-time, hourly role emphasizes connecting with guests, promoting events, and coordinating programming in a warm, inclusive space.

You will manage event prep, host interactions, and on-site support, while collaborating with management to deliver engaging experiences for diverse communities. The position offers flexible scheduling, including evenings, weekends, and some holidays.

Qualifications

• Excellent verbal and written communication.
• Ability to engage guests and build relationships.
• Strong organizational skills and attention to detail.
• Comfortable taking initiative and working independently.

Responsibilities

• Assist with preparing event spaces and arranging setup.
• Welcome hosts and guests, and stay on-site as the point of contact.
• Promote events through conversations and social channels.
• Manage event calendars, schedules, and promotional materials.
• Coordinate with vendors, performers, and community partners.
• Support off-site events and pop-up programming as needed.
• Create promotional graphics using Canva and branding assets.

Skills

People skills

Organization

Communication

Event promotion

Job description

Job Description

Job Description

PLEASE READ WHOLE DECTRIPTION:

Position: Events Coordinator
Pay: $19.50-21 per hour (plus tips for off site and/or vending events | Occasional Bonus Opportunities)
Employment Type: Part-Time, Hourly (Nonexempt)
Expected Hours: Approximately 20–30 hours per week. Depending on staffing needs and there is opportunities for full time hours on occasion.
Schedule: Flexible, including evenings, late nights, weekends, and some holidays
Reports To: Events Manager

Benefits: PTO, 401(k), Flexible Scheduling, Employee Discounts, Free Access to Offsite events (festivals, markets, etc..)

The Karma House is looking for a warm, outgoing, organized, and community-minded person to join our team as our next Events Coordinator! We're a community-centered, sober-friendly kava bar and events center where people come together through music, poetry, art, wellness, creativity, meaningful conversation, and shared experiences. We're proud to cultivate an environment that welcomes and celebrates people from all walks of life, with an intentional commitment to LGBTQIA+ inclusion, BIPOC communities, and creating spaces where people feel seen, respected, and connected.

Our ideal Events Coordinator is someone who genuinely loves people and loves bringing people together. We're looking for someone who can strike up a conversation with a stranger, make a newcomer feel like a regular, enthusiastically tell someone about an upcoming event, and help turn a quiet night into an opportunity for connection. But this position isn't just about being social! Behind every great event is someone who can stay organized, communicate clearly, manage deadlines, and make sure the little details don't fall through the cracks. We're looking for someone who can do both.

What You'll Be Doing:

Community Engagement & Relationship Building:

• Be a friendly, approachable, and enthusiastic presence throughout The Karma House.


• Engage naturally with guests, introduce yourself, build relationships, and help people feel welcome.


• Actively promote upcoming events through conversations with guests at the bar and throughout the space.


• Learn our event calendar well enough to recommend experiences based on people's interests.


• Encourage guests to return for events, invite people to participate, and help build consistent attendance.


• Help bring energy and engagement to events that may be experiencing lower attendance.


• Build positive relationships with event hosts, performers, artists, vendors, practitioners, and community members.


• Represent The Karma House and its community values with warmth, professionalism, and authenticity.


• Look for opportunities to connect people with programming and experiences they might enjoy.

We want someone who is excited to be an ambassador for our events and genuinely enjoys becoming part of the community.

Event Preparation, Support & Execution:

• Assist with preparing event spaces, including arranging tables, chairs, equipment, signage, and supplies.


• Welcome event hosts and help them get settled and prepared.


• Serve as an on-site point of contact for hosts, performers, vendors, and guests during assigned event coverage.


• Provide practical support during events, troubleshoot routine needs, and communicate concerns to the Events Manager.


• Assist with event breakdown, cleaning, organizing supplies, and returning event spaces to their standard setup.


• Support off-site events, festivals, markets, community outreach opportunities, and special programming as assigned.


• Communicate event observations, guest feedback, and opportunities for improvement.

Event coverage varies depending on programming needs. Some assignments involve setup only, while others require partial or full event coverage.

Event Promotion & Creative Support:

• Create and update promotional graphics using Canva and established branding.


• Prepare event graphics in multiple formats for social media, digital displays, and printed materials.


• Maintain and update assigned event listings on platforms such as Meetup.


• Help prepare monthly event calendars, printed schedules, flyers, and promotional displays.


• Prepare weekly event announcements and promotional materials for management review.


• Help keep our physical space stocked with current and accurate event information.


• Assist with social media stories, event photography, or other promotional activities when assigned.


• Identify opportunities to increase awareness, attendance, and engagement with our programming.

Administrative Organization & Independent Work:

This position requires someone who is comfortable working independently and managing multiple responsibilities without constant supervision.

• Use Google Workspace, including Google Drive, Docs, Sheets, Calendar, and Tasks, to manage assigned work.


• Maintain accurate records of tasks, deadlines, event assignments, and progress in an established management workbook.


• Keep daily work logs and event notes up to date.


• Complete recurring weekly and monthly responsibilities within established deadlines.


• Follow up with hosts and community partners to confirm event details, promotional materials, and logistical needs.


• Monitor upcoming events and proactively identify missing information or unfinished tasks.


• Complete a weekly check-in form and participate in regular meetings with the Events Manager.


• Communicate early when additional information, support, or changes in priorities are needed.


• Take initiative, manage time effectively, and follow through on commitments.

The Events Manager oversees programming, scheduling, contracts, marketing strategy, and department operations. The Events Coordinator is responsible for independently carrying out assigned responsibilities and maintaining consistent communication with management.

Who We're Looking For:

We're looking for someone who brings a combination of people skills, initiative, organization, and dependability.

Essential Qualities & Qualifications

• Outgoing, personable, approachable, and genuinely comfortable talking with people.


• Excellent verbal and written communication skills.


• A friendly, welcoming personality and the ability to connect with people from many different backgrounds.


• Strong organizational skills and attention to detail.


• Ability to work independently, manage competing priorities, and meet deadlines.


• Comfortable taking initiative without needing constant direction.


• Basic computer proficiency and typing skills.


• Familiarity with Google Workspace, particularly Google Drive, Docs, Sheets, and Calendar, or the ability to become proficient quickly.


• Willingness to learn Canva and other event management or promotional platforms.


• Ability to communicate professionally with guests, coworkers, vendors, and event hosts.


• Dependability, flexibility, adaptability, and a willingness to pitch in where needed.


• Comfort working in an actively LGBTQIA+-affirming, BIPOC-inclusive, and culturally diverse community environment.


• Availability to work a flexible schedule, including late nights, weekends, and some holidays.


• Willingness to assist with the physical aspects of event setup and breakdown, using safe practices and requesting assistance when needed. Must be able to lift 50lbs.

Bonus Points If You Have

• Previous event coordination, hospitality, community engagement, or customer service experience.


• Experience with Canva or basic graphic design.


• Social media management, content creation, or digital marketing experience.


• Experience promoting events or encouraging community participation.


• Familiarity with Meetup, Eventbrite, or other event platforms.


• Experience working in creative, artistic, nonprofit, wellness, or community-centered spaces.


• An interest in music, poetry, art, wellness, and community programming.

You don't need to be an expert in everything! We're happy to train the right person on our specific systems and procedures. What matters most is that you're personable, capable, organized, dependable, and genuinely excited about the work.

Schedule & Work Environment

This is a part-time position averaging approximately 20–30 hours per week, depending on programming and operational needs. On occasion there is opportunity for full time hours depending on the seasonal event demands.

Our events happen when our community gathers, which means this is not a traditional 9-to-5 position.

Applicants must be comfortable with a variable schedule that includes evening and late-night events, weekends, and occasional holidays. Some administrative responsibilities may be completed remotely with management approval, but regular in-person availability is essential.

The position involves a combination of computer-based administrative work, guest interaction, standing and walking, arranging event spaces, and helping move event supplies and equipment. Some local off-site assignments may be required.

What Makes This Position Special?

At The Karma House, events are about more than filling a calendar. They're about creating opportunities for people to connect, express themselves, discover something new, and feel like they belong. You'll work alongside artists, musicians, poets, wellness practitioners, community organizers, and people who are passionate about bringing meaningful experiences to life. You'll have opportunities to build relationships, contribute ideas, develop new skills, and play a direct role in helping our community programming grow. We value creativity, collaboration, mutual respect, and people who care about the spaces they help create.