Marketing and Creative Coordinator

American Heart Association, Inc.; Dallas (TX); Hybrid; USD 50,000 - 55,000; Full time

Job summary

The American Heart Association, Inc. is seeking a Marketing and Creative Coordinator for the Science Marketing team, a full-time temporary role based at our Dallas headquarters with a hybrid weekly schedule.

You will coordinate projects, manage vendors, track deliverables, and support marketing efforts for memberships, conferences, events, Lifelong Learning, and digital deliverables. You will help with budget management, record-keeping, and administrative tasks while collaborating with Senior

Qualifications

• Project coordination and cross-functional collaboration experience.
• Strong written and verbal communications for internal/external stakeholders.
• Customer service mindset with attention to detail and deadlines.
• Ability to organize meetings, track deliverables, and manage vendor relationships.

Responsibilities

• Coordinate and monitor project timelines, ensuring effective communication of project needs.
• Organize, schedule and attend meetings, overseeing the calendar of initiatives.
• Work with vendors to track creative deliverables and assets, ensuring timely completion.
• Recruit and coordinate staff, volunteers, and vendors for participation and logistics.
• Assist with marketing efforts, including updating online content and distributing materials.
• Manage budgets with documentation, routing contracts, and invoice submission.
• Provide excellent customer service to coworkers, volunteers, and vendors.

Skills

Project coordination

Vendor management

Communication skills

Customer service

Budget tracking

Marketing support

Education

High School Diploma or equivalent

Two years of college or BA in Communications/Business/Marketing

Tools

Adobe Creative Suite

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an exciting opportunity for a Marketing and Creative Coordinator to join our Science Marketing team. This full-time temporary position, based at our National Center in Dallas, TX. This position has flexibility to work remotely on a hybrid weekly schedule.

As a Coordinator, you will play a pivotal role in supporting the Science Marketing department by coordinating projects, managing vendor relationships, tracking creative deliverables and ensuring the smooth execution of science and professional initiatives. Your responsibilities will include project coordination, timeline monitoring, communication, and logistical support for marketing efforts related to membership, conferences, events, Lifelong Learning, and digital deliverables. Additionally, you will contribute to management of operational budget(s), record-keeping, and administrative tasks.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedIn,Instagram,Facebook,X, and atheart.jobs.

Responsibilities

• Coordinate and monitor project timelines, ensuring effective communication of project needs.
• Organize, schedule and attend meetings, overseeing the calendar of initiatives.
• Work closely with vendors to track creative deliverables and assets, ensuring seamless collaboration and timely project completion.
• Recruit and coordinate staff, volunteers, and vendors for participation and logistical coordination.
• Assist with marketing efforts, including updating online content, distributing materials, and communicating with vendors, contractors, and volunteers.
• Efficiently use vendor and Association project management systems for project tracking and completion.
• Work with team members on budget maintenance, including tracking and documentation system, routing contracts, submitting invoices, and assembling budget reporting.
• Provide exceptional customer service to coworkers, volunteers, and vendors, responding promptly to requests and meeting deadlines.
• Physical presence in the office to package and ship materials for conferences and meetings.
• Collaborate with Senior Managers of Marketing and Communications on various tasks, such as organizing and detailing briefs between stakeholders and vendors.
• Work on projects associated with Research and other stakeholder-oriented initiatives.

Qualifications

• High School Diploma or equivalent
• Three (3) years prior relevant work experience
• Three (3) years of basic accounting process experience.
• Demonstrated ability to prepare written and presentation communications.
• Demonstrated customer service skills.
• Experience with Adobe Creative Suite is a plus.

Preferred Qualifications:

• Two (2) years of experience in event or meeting planning.
• Some college or BA in Communications, Business, Marketing, or a related field.
• Ability to work independently as well as with larger teams and broader groups.
• Ability to problem solve, be proactive, detail-oriented, and nimble in a fast-paced environment

Compensation & Benefits

The expected pay range for this position is $50,000 - $55,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibilityfor an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills?

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities