Marketing and Communications Coordinator

Mel Trotter Ministries; Grand Rapids (MI); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

PTO

Snack room

Employee discounts

Job summary

Mel Trotter Ministries is seeking a part-time on-site Marketing and Communications Coordinator in Grand Rapids. The role supports the Marketing Manager to keep projects moving, with hours completed on site Monday–Friday between 8:00 AM and 4:00 PM.

The position involves project, production, vendor and administrative support to enable campaigns and daily requests to be delivered accurately and on schedule.

Qualifications

• High school diploma or equivalent; associate degree preferred
• 1–2 years in admin, coordination, marketing/communications, or related work
• Strong organization, follow-through and attention to detail
• Proficiency with Microsoft Office and SharePoint; ClickUp preferred
• Basic flyer/internal material updates; Canva preferred

Responsibilities

• Track project workflows, timelines, assets and approvals
• Support internal communications and marketing resources
• Handle routine ordering, fulfillment, and inventory of recurring materials
• Assist with donor receipting, mailings and confidential donor information
• Coordinate with printers, vendors and internal partners

Skills

Strong organization

Attention to detail

Administrative coordination

Communication skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

SharePoint

ClickUp

Canva

Job description

Who We Are

Mel Trotter Ministries is a faith-based, nonprofit organization committed to providing safe shelter and supportive services to individuals experiencing homelessness. We work to create a structured, respectful environment where each person is treated with dignity and care.

Our approach is rooted in compassion, consistency, and accountability, with a focus on meeting immediate needs while supporting long-term stability. Through collaboration and a shared sense of purpose, our team works each day to make a meaningful impact in the lives of those we serve.

What You’ll Do

As our part-time, on-site Marketing and Communications Coordinator, you’ll work under the direction of the Marketing Manager to keep projects moving and details buttoned up.This role is 25 hours per week, with a flexible schedule as long as all hours are completed on site Monday through Friday between 8:00 AM and 4:00 PM.

This role exists to provide steady project, production, vendor, and administrative support so the Marketing & Communications team can deliver campaigns and daily requests accurately and on schedule.

Key responsibilities include:

• Tracking project workflows, timelines, assets, and approvals
• Supporting internal communications and marketing resources
• Handling routine ordering, fulfillment, and inventory of recurring materials
• Assisting with donor receipting, mailings, and confidential donor information
• Coordinating with printers, vendors, and internal partners

Required qualifications/skills:

• High school diploma/equivalent (associate degree/coursework preferred)
• 1–2 years in admin, coordination, marketing/communications, or related work (preferred)
• Strong organization, follow-through, and attention to detail
• Microsoft Office + SharePoint proficiency (ClickUp preferred)
• Basic flyer/internal material updates (Canva preferred)

A Typical Day

You’re on-site in Grand Rapids, getting a quick pulse-check with the Marketing Manager, then hopping into the day’s queue: a few items need approvals, a couple assets need rounding up, and a vendor has a timing question. Between SharePoint files, project updates, and a handful of quick check-ins, you keep the team’s moving parts lined up.

Later, you pivot to the practical stuff—making sure routine materials are stocked, an order is ready to go, and a mailing is prepped with care and confidentiality. By day’s end, things feel calmer and clearer: fewer loose ends, smoother handoffs, and one more set of details handled the right way.

Perks

• PTO, a snack/drink room, plus employee discounts.