Marketing & Administrative Coordinator — Connector for Projects

Confidential; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Confidential in New York City seeks a Marketing & Administrative Assistant to keep the office running smoothly while supporting marketing efforts. This role requires strong organizational skills, proactive communication, and reliability in a fast-paced environment.

You will manage social & web updates, assist with project photography coordination, and help with front desk coverage and office tasks. A motivated self-starter who communicates well will thrive here.

Qualifications

• 1–3 years of experience in administrative, coordinator, or office support roles.
• Proficiency in Microsoft Office Suite; comfort with LinkedIn and basic web content updates.
• Strong written and verbal communication skills; excellent organizational skills.

Responsibilities

• Maintain and update the LinkedIn with new projects, articles, and announcements.
• Update the company website with project photos, completed work, and content.
• Create and update project sheets and experience pages with new photos and details.
• Assist in tracking and obtaining project photography for completed work.
• Create advertisements tied to company sponsorships and donations.
• Design and distribute the annual Holiday Card.
• Assist in planning and executing company events.
• Serve as backup support for the Marketing Coordinator as needed.
• Maintain a comprehensive contact log for clients, architects, owners’ reps, engineers, and building management.
• Coordinate Zoom meetings for internal and external communications as needed.
• Place weekly office supply and grocery orders.
• Provide daily front desk lunch coverage for the receptionist and additional coverage as needed.

Skills

Strong communication

Organizational skills

Self-directed

Adaptability

Education

1–3 years admin/office support

Tools

Microsoft Office Suite

LinkedIn updates

Adobe Photoshop

Adobe Illustrator

Job description

Confidential in New York City seeks a Marketing & Administrative Assistant to keep the office running smoothly while supporting marketing efforts. This role requires strong organizational skills, proactive communication, and reliability in a fast-paced environment.

You will manage social & web updates, assist with project photography coordination, and help with front desk coverage and office tasks. A motivated self-starter who communicates well will thrive here.