MarineCorpsMarathon: Program Specialist/Administrative Assistant NF4

Road Race Management, Inc.; Northern (KY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) with employer match

NAF Pension Plan

Medical and Dental Insurance

Flexible spending accounts

Short Term Disability Insurance

Annual and sick leave accrual

Tax-free shopping

Professional training opportunities

Access to MCCS facilities

Job summary

MCCS is seeking a Program Specialist to support the Marine Corps Marathon Organization (MCMO) with contract administration and broad administrative duties. The role requires coordinating pre- and post-award activities, maintaining logs and archives, and ensuring compliance with regulations.

You will work closely with CORs and budget teams to manage funds and documents. Ideal candidates have three years of procurement-related experience, strong communication skills, and proficiency with office

Qualifications

• Three years of experience in program management or related procurement.
• Knowledge of procurement process, statutes and regulations.
• Ability to communicate effectively orally and in writing.

Responsibilities

• Serve as Program Specialist for MCC Marathon Organization (MCMO) contracts and related administrative tasks.
• Coordinate pre-award and post-award activities; maintain logs, file control and archives.
• Work with CORs on contract modifications, budgets and approvals; track obligations and expenditures.
• Prepare memos, reports, and documentation; utilize Excel, Access, PowerPoint, and Word.

Tools

Excel

Access

PowerPoint

Word

Job description

Oct 10, 2026

October 07, 2026

MCCS Job Opening Information

Type of Appointment: Regular Full-Time | 35-40 hours per week as needed

Open Date: 10/06/2026

Close Date: 10/20/2026

Who May Apply: Public

Salary: $60,000 – $70,000 per year

Hours of Operation 8:30AM – 4:30PM | Monday – Friday, some weekends, early mornings and late evenings

Background Check and Valid Drivers License Required

Job Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. As a service-oriented organization, we never waver in our commitment to our Corps.

Military Spouse Preference (MSP)

For job postings with a grade of NF01 to NF03, GSE02 to GSE05 (childcare), NA03 – NA10 (crafts & trades), if military spouse preference is being claimed, please attach a copy of the active-duty spouse’s orders to the application.

Orders must include the applicants name and active-duty spouse’s assignment. When applying for regular part-time or regular full-time positions, spouse preference can be used only once per rotation to the duty station.

Why Choose MCCS?

Here at MCCS, we believe in meaningful connections, opportunities to build and develop skills that will span throughout your entire career and creating positive relationships that will last a lifetime. We provide Marines, Sailors, and families with everyday services and support. We believe in serving those who serve.

Joining our world-renowned team also comes with some amazing benefits. Part-time and Full-time vacancies are eligible for the following Employee Benefits (20-40 hours a week):

• 401(k) Retirement Plan with up to 5% employer match
• NAF Pension Plan, employee contribution only 1% (may be eligible to buy back up to 5 years of military service) Medical and Dental Insurance
• Inexpensive life insurance (up to 3X annual salary)
• Flexible spending accounts (Health and Dependent Care)
• Short Term Disability Insurance (up to 60% of annual salary)
• Immediate annual and sick leave accrual
• Tax-free shopping
• Professional training opportunities to build and develop new skills.
• Access to MCCS facilities such as the child development centers, gyms, movie theaters, bowling centers, pools, golf course, auto skills center, outdoor recreation and more!

Major Duties

Serves as the Program Specialist for the Marine Corps Marathon Organization (MCMO). Assists in the overall management and administration for a variety of services, materials, and supplies. Incumbent resolves various problems associated with the administrative and clerical work in performing the following duties.

Serves as the administrative contact for pre-award and post award of MCMO contracts. Assure actions are prepared and submitted in a timely manner in accordance with regulatory criteria and policy. Perform a variety of duties to include maintaining status logs and file control over projects until completion of the contract. Maintains log of project status at various stages of the contracting process until project completion and close out. Maintain project archives for regulatory required periods of time. Ensures Contracting Officer Representatives (COR)s are provided with a copy of all documents relating to each contract. Provide administrative support to COR(s) in such areas as contract administration, file management, training, scanning, copying, and maintaining electronic and hard copy filing systems, and a variety of other administrative functions. Maintain a Warranty database for all contract actions completed, if applicable. Receive input from CORs for preparation of requests for contract modifications; prepare in final form and coordinate with budget as necessary for approval of additional funds. Track and archive submittals through the approval process and notify COR(s) of status. Maintain a current record of obligations and expenditure on each contract. Ensure expenditures do not exceed authorized funding. Track closed contract actions for reporting need for de-obligation of funds.

Determines availability of potential suppliers and develops new sources of supply. Reviews contract terms, technical specifications and identifies special requirements. Issues requests for information, quotations and proposals. Submits quotes and Statement of Work and purchase order content to the Contracting Office. Submits payment requests/invoices after COR approval to the Contracting Officer for payment and ensures vendors are paid. Makes credit card purchases and reconciles monthly to submit statements to the Contracting

Office. Will make purchases in person and online in accordance with DOD regulations at government approved businesses utilizing purchasing card. Keeps expense tracker to ensure budget compliance and prepares expenditure reports to the Business Manager for the MCCS CFO. Assists with budget preparation.

May prepare and maintain operational and organizational charts, spreadsheets, presentations, and reports for the MCMO. Prepare a variety of other documents such as memorandums, letters, meeting agendas/meeting minutes, forms, briefing materials, flowcharts, and handouts from oral instructions or rough draft. Utilize software such as Excel, Access, Power Point, or Word to gather and present data.

May be required to travel to attend MCMO races, meetings, and expos to promote races and events. May assist in preparations for MCMO races and events by setting up cones, tents, start and finish lines and other race requirements. May observe race protocol and practices by attending other races within the running industry and learning how they prepare, plan and execute races. May be required to stand for extended periods of time. Performs other duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs. may be required.

Qualifications

Three years experience demonstrating knowledge of the organizations, program objectives, technical requirements of assigned commodities or services, business practices and sources of supply. Knowledge of a limited range of contract types, required clauses, and special provisions to carry out procurement actions.

Knowledge of the procurement process, the activity’s procurement needs, market sources, and related business practices, operations, and structures to identify contractual opportunities for small and disadvantaged businesses. Knowledge of procurement statutes, Executive Orders, policies and regulations.

Must have the ability to communicate both orally and in writing. Must have excellent organizational skills. Must possess and maintain a valid State Drivers License.

Closing Statement

General Information: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

*Education/certification certificate(s), if applicable.

*Resume that does not exceed 2 pages

**IMPORTANT: To align with the Merit Hiring Plan, Federal Agencies will not accept resumes that exceed two pages. Accordingly, the NAF HRO will only consider resumes that are two pages or fewer. Resumes exceeding this limit will not be referred and will be deemed ineligible for consideration.

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with “TA” stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL TIME AT MANAGEMENT’S DISCRETION WITHOUT FURTHER COMPETITION.