Manufacturing Maintenance Administrative Coordinator

BELIMO Holding AG; Danbury (CT); On-site; USD 43,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Performance bonus

Job summary

Belimo Holding AG is seeking a Manufacturing Maintenance Administrative Coordinator to support the maintenance department across all shifts, manage SAP/EAM work orders, asset data, and PM schedules, and coordinate parts readiness and technician scheduling.

The role emphasizes strong organizational skills, experience with CMMS (SAP/Maximo/MP2/eMaint), and effective communication to drive maintenance KPIs in a 24/7 environment.

Qualifications

• Associate degree in business, operations, or a technical field or equivalent experience.
• Experience in maintenance planning in manufacturing or 24/7 environment.
• Proficient with Microsoft Office and CMMS software (SAP/Maximo/MP2/eMaint).
• Excellent organizational and multitasking skills; able to work independently.
• Strong written and verbal communication; OSHA familiarity is a plus.

Responsibilities

• Support the maintenance department across all shifts by managing and updating SAP/EAM with work orders, asset data, and PM schedules.
• Create, review and integrate maintenance plans into SAP/EAM.
• Coordinate preventive maintenance and emergency repairs by facilitating parts readiness and technician scheduling.
• Maintain shift pass down reports and ensure clear communication between maintenance teams on different shifts.
• Assist with tracking overall equipment effectiveness, work order completion rates, and other KPIs.
• Monitor and reorder spare parts and consumables, ensuring inventory accuracy across 24/7 operations.
• Prepare daily, weekly, and monthly maintenance reports and distribute them to appropriate personnel.
• Maintain documentation in SAP/EAM related to inspections, lockout/tagout procedures, and compliance with OSHA and other regulatory requirements.
• Provide administrative support for shift changes, vacation scheduling, and training tracking for maintenance staff.
• Serve as a point of contact for cross-shift communication and administrative continuity.

Skills

Organizational skills

Communication

Education

Associate degree in business/operations or technical field

Tools

SAP

Maximo

MP2

eMaint

Microsoft Office

Job description

Manufacturing Maintenance Administrative Coordinator

The Manufacturing Maintenance Administrative Coordinator plays a critical role in supporting the maintenance department. This position is responsible for planning, organizing and tracking maintenance activities, managing maintenance records, coordinating schedules, and ensuring timely communication across shifts. The ideal candidate is highly organized, detail-oriented, and comfortable working in a dynamic, around-the-clock manufacturing environment.

What You’ll Do

• Support the maintenance department across all shifts by managing and updating the SAP Enterprise Asset Management system (SAP/EAM) with work orders, asset data, and PM schedules.
• Create, review and integrate maintenance plans into SAP/EAM.
• Coordinate preventive maintenance and emergency repairs by facilitating parts readiness and technician scheduling.
• Maintain shift pass down reports and ensure clear communication between maintenance teams on different shifts.
• Assist with tracking overall equipment effectiveness, work order completion rates, and other key performance indicators (KPIs).
• Monitor and reorder spare parts and consumables, ensuring inventory accuracy across 24/7 operations.
• Prepare daily, weekly, and monthly maintenance reports and distribute them to appropriate personnel.
• Maintain documentation in SAP/EAM related to inspections, lockout/tagout procedures, and compliance with OSHA and other regulatory and security requirements.
• Provide administrative support for shift changes, vacation scheduling, and training tracking for maintenance staff.
• Serve as a point of contact for cross-shift communication and administrative continuity.
• Other duties as assigned

Who You Are

• Associate degree in business, operations, or a technical field preferred or; vocational technical training or equivalent, relevant experience.
• Experience in maintenance planning and service in a manufacturing, industrial, or 24/7 operational environment. Working knowledge of maintenance terminology and manufacturing operations.
• Proficient with Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams); experience with CMMS software (e.g., SAP, Maximo, MP2, eMaint) strongly preferred.
• Excellent organizational and multitasking skills with the ability to manage shifting priorities. Ability to work independently.
• Strong written and verbal communication skills
• Familiarity with OSHA standards, Lockout/Tagout, and other industrial safety procedures is a plus.

Working Conditions:

• Office-based role with regular interaction with shop floor personnel in a manufacturing environment.
• May require occasional off-hours availability or rotating shifts based on production or maintenance needs.
• Use of standard office equipment and periodic use of PPE while on the production floor.

Who We Are

At Belimo, we take pride in making our company a rewarding place to work. Our leaders are value-driven and encourage new ideas in their teams around the world. Through our passion, our employees are not only creating amazing products, they are revolutionizing the HVAC industry. Investing in our people is at the heart of Belimo's approach to engaging diverse creative talent to grow an industry-leading company. The success of our corporate brand is based on the expertise and commitment of each individual.

Belimo is committed to paying all employees in a fair, equitable and transparent manner. The base pay for this position ranges from $31 - $33 hourly with a target performance bonus of 7% of an employee’s annual base salary. Compensation is based on several factors including geographic location and may vary depending on job-related knowledge, skills, education and experience. Belimo is a total compensation company which includes a comprehensive benefits package including a full range of medical, financial, and other competitive benefits. Belimo is proud to be an equal opportunity employer. #WeAreBelimo

This position is not eligible for visa sponsorship or support such as H1B, TN, E-3, CPT, OPT, STEM OPT, or employment based permanent residence processes, now or in the future.