Manufacturing Admin Specialist

Avantor; Carpinteria (CA); On-site; USD 58,000 - 93,000; Full time

Job summary

Avantor in Carpinteria, CA is seeking a Manufacturing Admin Support Specialist to provide essential administrative support for a medium to large team, including reporting, scheduling, and filing. Responsibilities cover document control, workflow coordination, and coordinating materials and supplies to ensure timely production.

As a SME for manufacturing admin processes, you will train peers, troubleshoot labeling and documentation issues, and analyze data to identify improvements.

Qualifications

• High school diploma or equivalent required.
• 4+ years related experience and/or training, or equivalent combination of education and experience.
• Computer literate (MS Word/Excel/Power Point/Outlook/Teams).
• Ability to type at least 45 WPM and comfortable with 10-key.
• Knowledge of process production activities in a chemical or mechanical manufacturing environment preferred.

Responsibilities

• Serve as SME for manufacturing administrative processes, systems, and documentation requirements.
• Train and mentor employees in documentation, inventory transactions, labeling, and system usage.
• Troubleshoot and resolve labeling and printing issues; implement corrective actions to minimize disruptions.
• Review runsheets, batch records, and packaging records for completeness and compliance.
• Investigate discrepancies and coordinate with cross-functional teams to determine root causes and actions.
• Analyze operational data and system reports to identify process improvements.
• Collaborate with Manufacturing, Quality Assurance, Planning, Warehouse, and other departments to meet production and shipment goals.
• Lead continuous improvement initiatives in manufacturing administration and inventory management.

Skills

MS Word

MS Excel

PowerPoint

Outlook

Teams

Typing 45 WPM

10-key

Production knowledge

SAP

Office Suite

Education

High school diploma or equivalent

4+ years related experience

Tools

SAP

Microsoft Office Suite

Job description

The Opportunity:

The Manufacturing Admin Support Specialist provides administrative support by conducting research, preparing reports, and handling information requests. They support a medium- to large team, supervisors, and/or managers. Performs day-to-day administrative tasks by following established procedures and standards to ensure smooth, efficient business operations. Support activities may focus on a broad range of business processes and/or office/facilities support, such as managing schedules, receiving visitors, answering incoming calls, organizing files, and processing paperwork. May also coordinate the receipt, storage, and issuance of stationery and office supplies. Communicates information that requires some explanation or interpretation to ensure clarity and understanding. Under increasingly limited supervision, they perform a wide variety of administrative functions related to producing, receiving, shipping, and inventorying specialty silicone products to ensure timeliness and accuracy in applicable tasks.

What we're looking for Education:

High school diploma or equivalent. Experience - 4 years or more of related experience and/or training, or an equivalent combination of education and experience. Computer literate (MS WORD/EXCEL/POWER POINT/OUTLOOK/TEAMS) Ability to type at least 45 WPM and be comfortable with 10-key. Knowledge of process production activities in a chemical or mechanical manufacturing environment preferred. Prior experience at NuSil & SAP preferred. Collaboration Tool: Microsoft Office Suite (Outlook, Excel, Word).

Preferred Qualifications:

Collaborator, motivated self-starter, meticulous, and positive attitude Attention to detail and analytical thinking. Excellent written and verbal communication skills Desire to learn and adapt to a variety of tasks. Excellent time management skills and the ability to prioritize work.

How you will thrive and create an impact

Serve as a subject matter expert (SME) for manufacturing administrative processes, systems, documentation requirements, and inventory-related activities, providing guidance and support to operators, material handlers, and peers. Train and mentor employees in manufacturing documentation, inventory transactions, labeling processes, system usage, and departmental procedures to ensure compliance, consistency, and operational effectiveness. Troubleshoot and resolve issues related to label generation, printing systems, and labeling accuracy, identifying root causes and implementing corrective actions to minimize production disruptions. Review manufacturing documentation, including runsheets, batch records, and packaging records, to ensure completeness, accuracy, and compliance with quality and regulatory requirements. Investigate documentation discrepancies, inventory variances, labeling errors, and process-related issues; conduct research and coordinate with cross-functional teams to determine root causes and implement corrective actions. Exercise independent judgment when evaluating non-routine situations, interpreting procedures, and recommending solutions to support efficient manufacturing operations and business objectives. Analyze operational data, process trends, and system reports to identify opportunities for process improvements, increased efficiencies, and enhanced data accuracy. Partner with Manufacturing, Quality Assurance, Planning, Warehouse, and other departments to resolve operational issues, improve workflows, and ensure timely execution of production schedules and shipment requirements. Lead continuous improvement initiatives related to manufacturing administration, inventory management, labeling systems, documentation practices, and production support activities. Support ABS teams by setting up Kaizens, ordering supplies, ordering meals, and printing certificates as requested. Provide support to other departments as needed. Maintain key performance indicator metrics. Other duties as assigned.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world.

Pay Transparency:

The expected pre-tax pay for this position is $57,500.00 - $92,575.00 Actual pay may differ depending on relevant factors such as prior experience and geographic location.

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the Know Your Rights poster.

Privacy Policy:

We will use the personal information that you have submitted to us in order to consider your application for the relevant role. Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

Avantor, a Fortune 500 company, is a leading global provider of mission-critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. One of our greatest strengths comes from having a global infrastructure that is strategically located to support the needs of our customers. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180 countries. We set science in motion to create a better world.