Manger, Philanthropy and Donor Relations Administration

United Way Of Central Carolinas Inc; Charlotte (NC); On-site; USD 61,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

401(k)

Paid holidays

Paid time off

Job summary

United Way of Greater Charlotte is seeking a Manger, Philanthropy and Donor Relations Administration to provide high-level administrative and project management support to the Chief Philanthropy and Marketing Officer. The role ensures smooth execution of philanthropic initiatives, timely follow-through on priorities, and effective coordination across the PDE team.

The position demands 5-7 years of relevant experience, strong organizational and communication skills, and the ability to manage

Qualifications

• 5-7 years of professional experience in administrative, project management, or operations roles within nonprofit/mission-driven organizations.
• PMP certification beneficial.
• Proven ability to facilitate collaboration across departments or teams.
• Strong organizational skills with multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High discretion and sound judgment handling confidential information.

Responsibilities

• Manage the Chief Philanthropy and Marketing Officer's calendar, correspondence, and meeting logistics.
• Prepare briefing materials, agendas, and follow-up documents for meetings.
• Draft and edit correspondence, presentations, and reports for the Chief PHMK Officer.
• Lead cross-functional projects supporting philanthropic strategy and track timelines/deliverables.
• Develop and maintain project plans using standard methodologies.
• Coordinate cross-departmental workflows and act as liaison across teams.

Skills

Project management

Nonprofit experience

Communication

Calendar management

Cross-functional coordination

Discretion

Office software

Tools

Microsoft Office

Job description

POSITION TITLE: Manger, Philanthropy and Donor Relations Administration

REPORTS TO: Chief Philanthropy and Marketing Officer

TYPE: Full Time, Exempt

Salary: $61,452- $66,550

United Way of Greater Charlotte is boldly investing in what if. When Charlotte ranked last in the nation for economic mobility, United Way challenged ourselves and others to ask what if every ALICE household, those who are Asset Limited, Income Constrained, Employed, working hard but still struggling to afford the basics, had the resources to build lasting financial stability? And what if every neighborhood had equal access to opportunity? In response, United Way is going directly to where the needs are greatest, bringing new voices to the table and working alongside ALICE families to close the gap between income and the true cost of living. We believe that by challenging the what ifs and moving together in hope, we can build thriving communities where every household can get ahead, not just get by.

About the Role

The Philanthropy and Donor Engagement Administration Manger provides high-level administrative and project management support to the Chief Philanthropy and Marketing Officer. This role serves as a critical connector across the Philanthropy and Donor Engagement Department (PDE), ensuring smooth execution of philanthropic initiatives, timely follow-through on strategic priorities, and effective coordination between the PDE team and other functional areas of the organization.

What You'll Do

Administrative Support

• Manage the Chief Philanthropy and Marketing Officer's calendar, correspondence, and meeting logistics, prioritizing competing demands and anticipating needs
• Prepare briefing materials, agendas, and follow-up documentation for internal and external meetings
• Draft and edit correspondence, presentations, and reports on behalf of the Chief Philanthropy and Marketing Officer Project Management
• Lead and manage cross-functional projects supporting philanthropic strategy, tracking timelines, deliverables, and dependencies
• Develop and maintain project plans using established project management methodologies
• Identify risks and bottlenecks early and propose solutions to keep initiatives on track Interdepartmental Coordination
• Serve as a liaison between the philanthropy function and other departments, facilitating alignment on shared goals and initiatives
• Coordinate cross-departmental workflows and communication to support organizational priorities
• Build effective working relationships across teams to support smooth execution of philanthropy related work

Strategic Support

• Support the development and tracking of philanthropic strategy and departmental goals
• Compile and analyze data to inform decision making and reporting
• Assist in preparing materials for board meetings, donor engagements, and leadership presentations

What You Bring

• 5-7 years of professional experience in administrative, project management, or operations roles, ideally within a nonprofit, philanthropic, or mission-driven organization
• PMP certification beneficial
• Demonstrated experience facilitating collaboration and coordination across departments or functional teams
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills
• High degree of discretion and sound judgment in handling confidential information
• Proficiency in project management tools and standard office software

How We'll Know It's Working

• The Chief of Philanthropy and Marketing Officer's calendar, correspondence, and meeting logistics run smoothly, with minimal scheduling conflicts and materials consistently prepared ahead of need
• Cross-functional projects stay on track, with timelines, deliverables, and risks clearly tracked and communicated
• Departments report that coordination with Philanthropy feels seamless, with clear communication and shared alignment on priorities
• Strategic materials, from board reports to donor presentations, are accurate, timely, and ready to support decision making
• The Chief Philanthropy and Marketing Officer is able to focus on high-level strategy and donor relationships, confident that operational and administrative details are well managed

Workplace Values

• Respect
• Appreciation
• Authenticity
• Excellence
• Empathy
• Collaboration

Overview of Benefits

• Comprehensive benefits include Health, Dental, Vision, a 401(k) defined contribution plan, 14 Paid Holidays, and Paid Time Off (200 hours granted annually).