Manager, U.S. Fund Administration

Jobtailor; Colorado; On-site; USD 110,000 - 160,000; Full time

Job summary

Jobtailor is seeking an experienced professional to lead fund administration and investor operations across multiple U.S. funds. You will manage investor records, fee calculations, and reporting workflows in the Strategic Capital Investor Portal.

You will coordinate onboarding, investor notices, and quarterly reports, ensuring data accuracy and timely communications with investors and internal stakeholders. A strong background in fund accounting and investor relations is required.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business, Real Estate, Economics, or related field.
• 5+ years in fund management or related fields (fund accounting, investor reporting, or real estate/private equity).
• Strong analytical skills with experience in capital accounts, investor allocations, and investor-facing data.

Responsibilities

• Lead fund administration and investor operations across U.S. funds.
• Maintain investor records across equity systems and portals.
• Calculate, review, and reconcile investor fees, capital activity, and balances.

Skills

Analytical skills

Advanced Excel

Investor systems

Data accuracy

Fund reporting

Education

Bachelor's degree

Tools

Investor portal

Fund accounting software

Job description

Responsibilities

• Lead fund administration and investor operations processes across multiple U.S. funds, including investor equity tracking, fee calculations, reporting workflows, investor communications, and portal administration.
• Maintain complete and accurate investor records across investor equity systems, reporting platforms, and the Strategic Capital Investor Portal, including commitments, contributions, distributions, redemptions, ownership percentages, fees, contact details, and reporting preferences.
• Calculate, review, and reconcile investor-level fees, capital activity, investor balances, waterfall schedules, and related fund administration schedules.
• Oversee investor onboarding workflows, including investor setup, welcome letters, required information collection, portal access, and internal stakeholder follow-up.
• Prepare, coordinate, and review investor notices and communications, including capital calls, distribution notices, capital account statements, redemption notices, and related confirmations.
• Manage the distribution and portal posting of quarterly reports, flash reports, tax documents, legal documents, investor call recordings, business plan materials, and other approved investor communications.
• Monitor investor mailboxes, coordinate responses, and support timely resolution of reporting, tax, document, due diligence, portal access, and other investor requests.
• Review investor reporting, marketing materials, presentations, and related deliverables for numerical accuracy, consistency, and alignment with approved fund reporting, performance data, capital activity, and messaging.
• Identify and resolve discrepancies across accounting outputs, investor statements, fund models, reporting files, investor equity systems, portal records, and other reporting materials.
• Manage, coach, and develop a direct report while maintaining process documentation, trackers, checklists, and controls to support accurate, repeatable, and scalable investor operations.

Requirements

• Bachelor’s degree in Finance, Accounting, Business, Real Estate, Economics, or a related field.
• 5+ years of relevant experience in fund management, fund accounting, investor reporting, investment management, private equity, real estate finance, investor relations operations, or financial operations.
• Strong analytical skills with experience working with capital accounts, investor allocations, investor equity, fund-level reporting, investor communications, and investor-facing data.
• Advanced Excel skills, including experience managing trackers, reporting files, fund administration schedules, fee calculations, and recurring deliverables.
• Experience with investor equity systems, investor portals, reporting tools, databases, or other fund administration platforms, with a focus on data accuracy and controls.
• Experience calculating, reviewing, or reconciling fees, capital activity, investor balances, performance information, financial position data, and related fund administration schedules.