Manager, Special Events (Multiday Programs)

U.S. Ski & Snowboard; Park City (UT); Hybrid; USD 58,000 - 70,000; Full time

Job summary

U.S. Ski & Snowboard in Park City, Utah, is seeking a Manager of Special Events for multiday programs.

You will own end-to-end production, from venue blocks to on-site execution, budgets, and vendor management, ensuring flawless multi-day events for partners, donors, and board meetings. Responsibilities include leading end-to-end production, managing budgets, coordinating with departments, and ensuring successful multi-day events with domestic and occasional international travel.

Qualifications

• 3+ years producing multi-day conferences, summits, or similar group programs; CMP or similar preferred.
• Degree in Event Management, Hospitality, Sports Management or similar area preferred.
• Comfortable negotiating vendor contracts and managing a budget.
• Strong project management under deadline pressure.
• Able to travel domestically, and occasionally internationally, up to 35%.
• Valid driver’s license; passport required.

Responsibilities

• Lead end-to-end production of multi-day gatherings including Partner Summit and Board meetings.
• Manage group hotel blocks, venue contracts, and on-site logistics across multiple days.
• Oversee gifting and develop F&B for multiday events.
• Coordinate agenda, content, and speaker logistics with stakeholders.
• Own event budgets and track expenses against targets across the program.
• Collaborate with Communications/Marketing on promotion and content.
• Partner with Hospitality for on-the-ground support and VIP/donor events.
• Coordinate athlete appearances and engagement strategies.

Skills

Event production

Project management

Budget management

Vendor negotiation

Communication

Travel willingness

Education

Degree in Event Management

Hospitality degree

Job description

Manager, Special Events (Multiday Programs)

CLASSIFICATION Year-round

FLSA Exempt

REPORTS TO Vice President, Special Events & Hospitality

LOCATION Park City, Utah (hybrid)

TRAVEL 25–35%, primarily domestic with some international

SALARY $64,000

Summary

Owns the production and flawless execution of U.S. Ski & Snowboard's multiday special events — the Partner Summit, Congress, Board of Trustee Meetings, and other multi-day internal or partner gatherings. This role manages the full arc of a multi-day program: group hotel and meeting-space logistics, agenda and content coordination, gifting, communication, vendor management, and on‑site production.

Roles & Responsibilities

Multiday Event Production

• Lead end-to-end production of multi‑day gatherings: Partner Summit, Board of Trustee Meetings, Ambassador Meetings and other multi days events
• Manage group hotel blocks, meeting space contracting, and on‑site logistics across multiple days
• Manage gifting and support the development of f & b for all multiday events.
• Coordinate agenda, content, and speaker logistics with department stakeholders
• Own event‑specific budgets, tracking expense against targets across the full multi‑day program

Cross‑Functional Coordination

• Partner with Communications/Marketing/Creative on event promotion and content
• Partner day‑to‑day with the Assistant Director of Hospitality for on‑the‑ground support and coordination, in addition to coordinating on any multi‑day event with a VIP or donor hospitality component attached

Athlete Support

• Coordinate athlete appearances at multi‑day events in partnership with team managers or athlete coordinator
• Foster relationships between events, athletes, and the organization
• Promote athletes through strategy, integration and appearances at multi‑engagements

Donor & Partner Retention

• Design event touchpoints around multi-year retention, not single‑event satisfaction — repeat invitations, tiered donor/partner experiences, and year‑over‑year relationship building across the event calendar
• Use post‑event feedback and attendance data to continuously refine event programming, tracking donor and partner return/retention rate as a core success metric
• Partner with Foundation and Commercial leadership to align event experiences with each donor's or partner's giving or partnership trajectory, not just the individual event
• Other Duties
  Maintain event inventory and production equipment for multi‑day programs
• Support other divisional and cross‑departmental events as assigned

What You'll Need

• 3+ years producing multi‑day conferences, summits, or similar group programs — CMP or similar preferred
• Degree in Event Management, Hospitality, Sports Management or similar area preferred
• Comfortable negotiating vendor contracts and managing a budget
• Strong project management under deadline pressure
• Able to travel domestically, and occasionally internationally, up to 35%
• Valid driver's license; able to obtain a passport
• Available nights, weekends, and holidays around the event calendar

Competencies

• Track record managing large‑group logistics (50–200+ attendees)
• Comfortable owning a budget and reporting against it
• Clear, professional communicator across internal and external stakeholders
• Adaptable under pressure; solves problems on‑site in real time

Supervisory Responsibilities

To be confirmed with HR/leadership — likely event‑day or seasonal staff.

Physical Requirements

• Able to lift 25+ lbs.
• Able to work outdoors in varied and extreme temperatures during on‑snow multi‑day activations

EEO Statement

U.S. Ski & Snowboard is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy‑related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.