Manager - Space Planning & Utilization

Gwinnett Technical College; United States; On-site; USD 60,000 - 74,000; Full time

Job summary

Gwinnett Technical College seeks a Manager of Space Planning & Utilization to lead the campus space program, maintain accurate inventories, and drive utilization decisions. The role covers Lawrenceville and Alpharetta-North Fulton campuses and reports to Facilities leadership.

The ideal candidate has a Master’s degree and proven experience with space data systems, Ad Astra, and Banner, plus strong analytical, organizational, and communication skills.

Qualifications

• Master's degree in a related field; experience managing space records or utilization in higher education; experience with Ad Astra and Banner data; familiarity with the Postsecondary Education Facilities Inventory and Classification Manual (FICM).
• Proficiency in Microsoft Office Suite, database records, and reporting; ability to interpret floor plans and verify room information through field surveys.

Responsibilities

• Establish and advance the College’s space management function within Facilities; set priorities, develop procedures, and recommend space standards.
• Manage comprehensive space inventory across campuses; conduct field surveys and verify room dimensions and attributes.
• Serve as primary Facilities administrator for space records in Ad Astra; validate scheduling data and resolve discrepancies.

Skills

Analytical skills

Organizational skills

Communication skills

Customer service

Education

Master's degree in related field

Tools

Ad Astra

Banner data

Microsoft Office

Job description

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Job Title and Details

Job Title: Manager - Space Planning & Utilization

Agency: Gwinnett Technical College

Job Requisition ID: JR0000006764

Shift: Any (United States of America)

Compensation Details: $67,000/YR.

Preferred Qualifications

Preferred Qualifications: Master's degree in a related field; experience managing space records or utilization in higher education; experience with Ad Astra and Banner data; familiarity with the Postsecondary Education Facilities Inventory and Classification Manual (FICM), room measurement, and space classification. Experience with facilities work order systems or building automation scheduling is desirable. Strong analytical, organizational, communication, and customer service skills, with the ability to work independently and collaborate across departments. Proficiency in Microsoft Office Suite, database records, and reporting; ability to interpret floor plans and verify room information through field surveys.

Job Description Summary

This is a full time, benefited position in the Facilities department within Technology & Operations that reports to the Executive Director of Facilities. The position serves the Lawrenceville and Alpharetta-North Fulton campuses.

Under minimal supervision, manages the College’s space inventory, space data, and utilization analysis to support instruction, operations, and campus planning. Applies the Postsecondary Education Facilities Inventory and Classification Manual (FICM) to classify spaces and maintain consistent room use and area records. Serves as the primary Facilities administrator for space records in Ad Astra. Evaluates underutilized spaces and spaces experiencing high demand or capacity constraints, identifies contributing factors, and recommends improvements. Coordinates office and departmental space requests and works with Academic Affairs, Information Technology, and other departments to validate scheduling data and address space conflicts. Academic Affairs retains responsibility for academic scheduling. Provides leadership in establishing and advancing the College’s space management function within Facilities. Takes ownership of developing processes, setting priorities, and coordinating campus partners to improve space utilization and support institutional goals. Develops and implements space management procedures, recommends standards and utilization targets, and leads initiatives to improve the use of college space. Proactively identifies needs, presents recommendations to leadership, and carries approved initiatives through implementation and evaluation.

Work Expectations

Demonstrates initiative, accountability, and sound judgement. Maintains accurate records, protects confidential information, and follows College policies. Communicates clearly, provides responsive service, and works effectively with colleagues at all levels. Accepts feedback, adapts to changing needs, and follows through on assignments. Observes established work schedules and attendance requirements.

Duties/Responsibilities

• Percentage of Time: Provides leadership in establishing and advancing the College’s space management function within Facilities. Takes ownership of setting priorities, developing and implementing procedures, and recommending space standards and utilization targets. Coordinates campus partners, proactively identifies needs, and presents recommendations to college leadership. Leads approved initiatives from planning through implementation and evaluation, tracks results, and adjusts processes to improve space utilization and support institutional goals. (30%)
• Manages a comprehensive space inventory for both campuses, including instructional, office, meeting, event, storage, mechanical, and custodial spaces. Conducts field surveys to verify room dimensions, area, capacity, use, occupants, department assignments, and attributes. Applies the Postsecondary Education Facilities Inventory and Classification Manual (FICM) to assign and verify room use codes, distinguish assignable and non-assignable space, and maintain consistent area records. Updates records after changes and conducts periodic audits to ensure accuracy. (20%)
• Serves as the primary Facilities administrator for space records in Ad Astra. Maintains accurate room information, capacities, attributes, availability restrictions, and approved assignments. Works with Academic Affairs and Information Technology to validate Banner scheduling data and resolve discrepancies between scheduling and space records. Establishes data maintenance practices and provides guidance to designated users to support consistent and reliable space information. (10%)
• Evaluates space performance using room use hours, seat occupancy, peak demand, scheduling patterns, and available capacity. Compares similar spaces by campus, room type, program, and time of day against approved utilization targets. Identifies underutilized spaces and spaces experiencing high demand, unmet demand, or capacity constraints. Analyzes contributing factors, including scheduling practices, room attributes, program requirements, and access restrictions. Recommends reassignment, shared use, scheduling adjustments, repurposing, renovation, or additional capacity, considering instructional needs and safe occupancy limits. Prepares quarterly reports with findings, recommended actions, and measures to evaluate improvements. (25%)
• Coordinates office and departmental space requests, evaluates needs and available capacity, and recommends assignments consistent with college priorities, policies, and approval authority. Maintains records of approved assignments, occupants, relocations, and changes in use. Works with Academic Affairs, Information Technology, and other departments to identify and address space conflicts and support coordinated use of college facilities. Advises the responsible scheduling offices on room suitability and capacity; Academic Affairs retains responsibility for academic scheduling. (10%)
• Performs other duties as assigned in support of the needs, philosophy, and purpose of Gwinnett Technical College. (5%)

Physical Demands

• Frequency (N)Never, (O)Occasionally or (C)Constantly Requires operation, access, or control of financial resources.
• (O) Requires having a P-Card.
• (N) Driving is a responsibility of this position.
• (O) This position will have direct interaction or care of children under the age of 18 or direct patient care.
• (N) This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).
• (O) This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.
• (C) This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.
• (O) This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.
• (O) This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.
• (C) This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.
• (N) Operating motor vehicles for travel between campuses with or without reasonable accommodation.
• (O) Noisy environments.
• (O) Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.
• (N) Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.
• (O) Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.
• (N) Work in outdoor elements such as precipitation and wind.
• (O) Assessing the accuracy, neatness and thoroughness of the work assigned.

Equal Employment Opportunity Statement

As set forth in its student catalog, Gwinnett Technical College complies with the Technical College System of Georgia (TCS