Manager, Schedule

LA28 (Web); Los Angeles (CA); On-site; USD 88,000 - 115,000; Full time

Job summary

LA28 is seeking a Schedule Manager to lead venue-based scheduling for VNI, consolidating construction timelines across multiple teams and external partners. You will own the VIS, integrate with the master schedule, and proactively resolve conflicts to ensure on-time delivery for the Los Angeles 2028 Games.

Reporting to the Senior Manager of Scheduling, the role requires deep collaboration with delivery functions, stakeholders, and contractors, with a track record of managing complex

Qualifications

• Minimum 5 years of experience as a project scheduler.
• Experience with infrastructure projects and/or sport and events delivery.
• Expert knowledge of Primavera P6, Microsoft Project, or similar scheduling software.
• Familiarity with Smartsheet, SharePoint and other collaboration platforms.
• Expert knowledge of critical path, forward and backward scheduling, resource loading, dependencies, and crashing.
• Adept at meetings facilitation, stakeholder management, and conflict resolution.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Develop and manage VIS for assigned venues, coordinating and consolidating construction schedules from multiple areas.
• Partner with construction schedulers for VNI contractors and suppliers to incorporate into the VIS; oversee contracted schedulers.
• Integrate the venue schedules into the program master schedule.
• Surface schedule and resource conflicts, report issues, and facilitate resolution.

Skills

Project scheduling

Scheduling coordination

Stakeholder management

Meetings facilitation

Critical path analysis

Resource loading

Crashing

Independent work

Education

Scheduling certifications

Tools

Primavera P6

Microsoft Project

Smartsheet

SharePoint

Job description

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans,partnersand our community.

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presentstheunique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.

Putting onanOlympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of perspectives,experiencesandexpertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creationand boldness–and look forward to hearing about how your past experiences align with them.

Manager, Schedule

The Venues and Infrastructure(VNI)team plays a critical role in deliveringGames-specific temporary infrastructure forcompetition and non-competition venuesto ensure that theyare functional, innovative, and fully accessible for the Olympic and Paralympic Games. As part of the largerSport and GamesDelivery group, the VNI team ensures that all venues are designed,developed, and deliveredwith the highest standards for functionality, sustainability, and inclusion, while respecting the timeframes establishedwith the venues for the LA28 exclusive use periods.

Reporting to theSr.Mgr.,Scheduling, theScheduleManagerwillprepare and manage venue-based scheduling for VNI.TheScheduleManagerwillown thevenue integrated schedules (VIS),aconsolidation ofdelivery schedules from multiple functional areas.The Schedule Manager will also oversee thedevelopment ofconstruction schedulefor VNI temporary infrastructure and overlay.This role will require deep collaboration acrossall deliveryfunctionalareas as well asexternal stakeholders, partners, and suppliers.

The successful candidate will havecreated and managed projectschedulesforcomplexinfrastructure and/or eventsdelivery.

KeyResponsibilities

• Develop and manage theVISforassigned venues, coordinating andconsolidatingthe construction schedules from multiple functional areas
• Partner with construction schedulers for VNI contractors and suppliers to incorporate into the VIS. Oversee and review contracted schedulers
• Integrate the venue schedules into the program master schedule
• Surfaceschedule and resource conflicts, report issues, andfacilitateresolution activities

Background and Requirements

• Minimum5years ofexperienceas a projectscheduler
• Scheduling certificationsdesired
• Experience with infrastructure projectsand/orsport and eventsdelivery
• Expert knowledge of Primavera P6,Microsoft Project,or similar project scheduling software
• Familiarity with Smartsheet, SharePoint and other collaboration platforms
• Expert knowledge of critical path, forward and backward scheduling, resourcing loading,dependencies,andcrashing
• Adept at meetings facilitation, stakeholder management, and conflict resolution
• Demonstrated commitment to co-creation and collaborative decision-making
• Abilityto work independentlyand adapt to changing priorities

PhysicalRequirementsand Working Conditions

• Available to work onsite in our Downtown Los Angeles-based office.
• The majority ofwork will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment.
• The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment.
• Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods.
• Perform other duties asrequired; the role will evolve
• Support and verify operational activity status basedat the constructionsiteduring the delivery period

The annual base salary range for this position is $88,000 - $115,000. The pay scaleprovidedis the range that LA28reasonably expectsto pay as starting base compensation for this role. All LA28 compensationremainssubject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

LA28 does not provide relocationassistance.

LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discriminationon the basis of religion, race, sex, age, sexual orientation, disability, color,ethnic or national origin, or any other classification as may be protected by applicable law. LA28 willconsiderforemployment qualified applicants with criminal historiesin a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.