Manager, Schedule

LA28 Olympic & Paralympic Games; Los Angeles (CA); On-site; USD 88,000 - 115,000; Full time

Job summary

The Schedule Manager at LA28 will prepare and manage venue-based scheduling for VNI, own the VIS, and consolidate delivery schedules from multiple areas. The role also oversees development of construction schedules for VNI temporary infrastructure and overlay, requiring deep collaboration with internal teams and external stakeholders.

Reporting to the Sr. Mgr., Scheduling, the position requires experience in complex infrastructure or events delivery, expert scheduling software knowledge, and a

Qualifications

• Minimum 5 years of experience as a projectscheduler.
• Bachelor's degree or equivalent work experience.
• Scheduling certifications desired.
• Experience with infrastructure projects and/or sport and events delivery.
• Expert knowledge of Primavera P6, Microsoft Project, or similar scheduling software.
• Familiarity with Smartsheet, SharePoint and other collaboration platforms.
• Expert knowledge of critical path, forward and backward scheduling, resourcing loading, dependencies, and crashing.
• Adept at meetings facilitation, stakeholder management, and conflict resolution.
• Commitment to co-creation and collaborative decision-making.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Develop and manage venue Integrated Schedule (VIS) for assigned venues.
• Coordinate and consolidate construction schedules from multiple areas.
• Partner with construction schedulers and contractors to integrate into VIS.
• Integrate venue schedules into the program master schedule.
• Surface schedule and resource conflicts and facilitate resolution.
• Prepare regular schedule status and health reports.

Skills

Project scheduling

Stakeholder management

Meeting facilitation

Independent work

Education

Bachelor's degree or equivalent

Tools

Primavera P6

Microsoft Project

Smartsheet

SharePoint

Job description

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans,partnersand our community.

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presentstheunique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.

Putting onanOlympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of perspectives,experiencesandexpertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creationand boldness–and look forward to hearing about how your past experiences align with them.

Manager, Schedule

The Venues and Infrastructure(VNI)team plays a critical role in deliveringGames-specific temporary infrastructure forcompetition and non-competition venuesto ensure that theyare functional, innovative, and fully accessible for the Olympic and Paralympic Games. As part of the largerSport and GamesDelivery group, the VNI team ensures that all venues are designed,developed, and delivered with the highest standards for functionality, sustainability, and inclusion, while respecting the timeframes establishedwith the venues for the LA28 exclusive use periods.

Reporting to the Sr.Mgr.,Scheduling, theScheduleManagerwillprepare and manage venue-based scheduling for VNI.TheScheduleManagerwillown thevenue integrated schedules (VIS),aconsolidationofdelivery schedules from multiple functional areas.The Schedule Manager will also oversee thedevelopment of construction schedulefor VNI temporary infrastructure and overlay.This role will require deep collaboration acrossall deliveryfunctionalareas as well asexternal stakeholders, partners, and suppliers.

The successful candidate will have created and managed projectschedulesfor complexinfrastructure and/or eventsdelivery.

Key Responsibilities

Venue IntegratedSchedule(VIS)Management

• Develop and manage theVISforassigned venues, coordinating andconsolidatingthe construction schedules from multiple functional areas
• Partner with construction schedulers for VNI contractors and suppliers to incorporate into the VIS. Oversee and review contracted schedulers
• Integrate the venue schedules into the program master schedule
• Surfaceschedule and resource conflicts, report issues, andfacilitateresolution activities
• Prepare regularschedule status andhealth reports

Background And Requirements

• Minimum5years ofexperienceas a projectscheduler
• Bachelor'sdegreeor equivalent work experience
• Scheduling certificationsdesired
• Project management desired
• Experience with infrastructure projectsand/orsport and eventsdelivery
• Expert knowledge of Primavera P6,Microsoft Project,or similar project scheduling software
• Familiarity with Smartsheet, SharePoint and other collaboration platforms
• Expert knowledge of critical path, forward and backward scheduling, resourcing loading,dependencies,andcrashing
• Adept at meetings facilitation, stakeholder management, and conflict resolution
• Demonstrated commitment to co-creation and collaborative decision-making
• Abilityto work independentlyand adapt to changing priorities

PhysicalRequirementsand Working Conditions

• Available to work onsite in our Downtown Los Angeles-based office.
• The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment.
• The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment.
• Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods.
• Perform other duties as required; the role will evolve
• Support and verify operational activity status basedat the construction site during the delivery period

The annual base salary range for this position is $88,000 - $115,000. The pay scaleprovidedis the range that LA28reasonably expects to pay as starting base compensation for this role. All LA28 compensationremainssubject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discriminationon the basis of

religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law.

LA28 willconsiderforemployment qualified applicants with criminal historiesin a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience

a candidate can add to our team.