Manager, Residential Assistant Property

Newmark; Morristown (NJ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Parental leave

Healthcare

Back-up care

Paid time off

Education reimbursement

Referral program

Networking opportunities

Job summary

Newmark is seeking an Assistant Property Manager in Morristown, NJ to oversee day-to-day administration and implementation of property policies, ensuring well-managed, well-maintained properties in line with Owner’s goals. The role includes tenant relations, vendor management, and financial record-keeping under the Property Manager.

Responsibilities include coordinating maintenance, assisting in budget development, lease administration, and timely rent collection, with opportunities to engage in

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum of 2 years property/facilities management experience.
• Experience in business/office administration.
• Ability to handle general property administration in the absence of the Property Manager.
• Strong written and verbal communications skills.
• MS Word, Excel and PowerPoint proficiency; ability to learn new software.

Responsibilities

• Coordinate maintenance programs for interior and exterior conditions of the property.
• Assist in development and administration of property plan and budget.
• Assist in lease administration and rent collection processes.
• Handle tenant requests and coordinate with vendors/service providers.
• Participate in reporting and data analysis for property management objectives.
• Maintain financial records and timely accounts payable/receivable.

Skills

Property management experience

Communication skills

Office administration

Spanish bilingual

Education

Bachelor’s degree or equivalent

Real estate license (where applicable)

Tools

MS Word

MS Excel

PowerPoint

Job description

JOB DESCRIPTION

Responsible for the day-to-day administration and implementation of those policies, procedures and programs that will assure a well-managed and well-maintained property. This includes but is not limited to, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the property being managed, in coordination and conjunction with the Owner’s goals and objectives. The Assistant Property Manager will be assigned to specified action areas at the discretion of the Property Manager and/or Sr. Property Manager, so as to best meet the needs of the property.

Essential Job Duties

May coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property

Job Summary

Responsible for the day-to-day administration and implementation of those policies, procedures and programs that will assure a well-managed and well-maintained property. This includes but is not limited to, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the property being managed, in coordination and conjunction with the Owner’s goals and objectives. The Assistant Property Manager will be assigned to specified action areas at the discretion of the Property Manager and/or Sr. Property Manager, so as to best meet the needs of the property.

May coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property

Responsible for prompt and positive response to requests from property tenants, for the implementation of ongoing contact programs, to constantly assess tenant needs and to assure problems are being solved promptly, and to the mutual benefit of the tenant and the properties

May be engaged in the selection of contract services, vendor negotiations for service agreements, and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements

May participate in the development and administration of the strategic property plan and budget for the property. May be involved in, under the direction of the Property Manager, activities within the parameters of the approved business plan and budget

May assist in the collection, analysis and reporting of data required to provide accurate and current assessments of property management objectives

Involved in the administration of all tenant leases to assure full compliance with lease provisions. May also participate in the timely determination of escalations, timely collection of all rents, and for participating in appropriate action to lease available space within the buildings

Shall participate in the day-to-day financial management of the properties with specific attention to accounts receivable, collection activities, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible), and the maintenance of all necessary financial records and files in an accurate and timely manner

May handle tenant requests and dispatch work orders

May perform other duties as assigned

Other Job Functions

Participate in various meetings and training activities as designated by the Property Manager and/or higher level management

Benefits And Perks

Industry leading Parental Leave Policy (up to 16 weeks)

Generous healthcare

Bright Horizons back-up care program

Generous paid time off

Education reimbursement

Referral Program

Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Working Conditions

Normal working conditions with the absence of disagreeable elements.

Note

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Skills, Education And Experience

• Bachelor’s degree or equivalent work experience
• Minimum of 2 years previous property/facilities management experience
• Experience in and working knowledge of business/office administration
• Ability to handle general administration of the property in the absence of the Property Manager, or when otherwise called upon
• Strong written and verbal communications skills, with ability to produce communications and other materials that are effective and of a professional nature
• Computer proficiency with strong knowledge of MS Word, Excel and Power Point. Ability to learn new and business specific, software programs as needed
• A valid real estate license is required in states where work is performed.
• Bilingual English/Spanish communication skills preferred