Manager, Proctoring Operations

WGU; Salt Lake City (UT); On-site; USD 78,000 - 129,000; Full time

Job summary

Western Governors University is seeking a Manager of Proctoring Operations to oversee the university's online proctoring program and support scalable, secure testing for both online and in-person formats. You will ensure resources align with student demand while upholding assessment integrity.

The role involves leading proctors, planning staffing, monitoring service levels, and driving process improvements within university policies and security standards.

Qualifications

• Knowledge of staff scheduling, workload management, and service operations.
• Knowledge of testing security, quality monitoring, incident resolution, and process improvement practices.
• Skill in using scheduling, reporting, incident management, collaboration, and testing technologies.
• Ability to lead, coach, and develop on-site and remote employees.
• Ability to establish clear expectations and maintain accountability for performance and service standards.
• Ability to create and document operating processes, procedures, and best practices.
• Ability to interpret and consistently apply established policies, procedures, standards, and controls.
• Ability to analyze operational metrics.

Responsibilities

• Manage daily proctoring operations across online and in-person testing environments.
• Manage, coach, and develop proctors, including hiring, onboarding, training, goal setting, performance management, employee engagement, and succession planning.
• Plan staffing and schedules to meet testing demand and service requirements.
• Monitor workload, productivity, service levels, and quality. Address performance or coverage concerns as needed.
• Develop, document, and maintain operating processes, procedures, service standards, and escalation guidelines.
• Establish and promote consistent proctoring practices that support students and protect assessment integrity.
• Monitor student service issues and testing disruptions. Coordinate timely resolution, communication, and follow-up.
• Ensure proctoring activities adhere to university policies, procedures, security standards, and testing requirements.
• Evaluate, approve, document, and monitor physical testing sites against established security, accessibility, technology, service, and operational requirements.
• Coordinate periodic reviews of approved testing sites. Address identified concerns or escalation issues as appropriate.
• Analyze operational metrics, including testing demand, staffing coverage, service levels, quality, and student experience measures. Prepare performance reports and recommend changes to improve service, quality, consistency, and efficiency.
• Guide the implementation or transition of proctoring systems, tools, processes, and testing options.
• Work with internal partners, external testing sites, and service providers to resolve issues and support testing services.
• Identify operational, compliance, security, and service risks. Address issues as appropriate and escalating concerns when necessary.
• Manage assigned resources and provide information to support budget planning.
• Perform other related duties as assigned.

Skills

Staff scheduling

Testing security

Incident management

People leadership

Accountability

Process documentation

Policy interpretation

Operational metrics analysis

Job description

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Management_Executive 605

Pay Range: $78,200.00 - $129,000.00

Job Description

The Manager of Proctoring Operations manages the university's internal online proctoring program and supports the development of scalable and effective proctoring operations for both online and in-person testing. The role ensures proctoring resources are aligned with student testing demand and provides timely support while maintaining the integrity and security of assessments through consistent application of proctoring standards and procedures, and in accordance with university requirements. The Manager evaluates and monitors approved in-person testing sites, establishes and maintains operating procedures, analyzes operational and service metrics, addresses operational issues, and recommends and implements process improvements.

Primary Responsibilities

• Manage daily proctoring operations across online and in-person testing environments.
• Manage, coach, and develop proctors, including hiring, onboarding, training, goal setting, performance management, employee engagement, and succession planning.
• Plan staffing and schedules to meet testing demand and service requirements.
• Monitor workload, productivity, service levels, and quality. Address performance or coverage concerns as needed.
• Develop, document, and maintain operating processes, procedures, service standards, and escalation guidelines.
• Establish and promote consistent proctoring practices that support students and protect assessment integrity.
• Monitor student service issues and testing disruptions. Coordinate timely resolution, communication, and follow-up.
• Ensure proctoring activities adhere to university policies, procedures, security standards, and testing requirements.
• Evaluate, approve, document, and monitor physical testing sites against established security, accessibility, technology, service, and operational requirements.
• Coordinate periodic reviews of approved testing sites. Address identified concerns or escalation issues as appropriate.
• Analyze operational metrics, including testing demand, staffing coverage, service levels, quality, and student experience measures. Prepare performance reports and recommend changes to improve service, quality, consistency, and efficiency.
• Guide the implementation or transition of proctoring systems, tools, processes, and testing options.
• Work with internal partners, external testing sites, and service providers to resolve issues and support testing services.
• Identify operational, compliance, security, and service risks. Address issues as appropriate and escalating concerns when necessary.
• Manage assigned resources and provide information to support budget planning.
• Perform other related duties as assigned.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.

Qualifications

Knowledge, Skills, and Abilities

• Knowledge of staff scheduling, workload management, and service operations.
• Knowledge of testing security, quality monitoring, incident resolution, and process improvement practices.
• Skill in using scheduling, reporting, incident management, collaboration, and testing technologies.
• Ability to lead, coach, and develop on-site and remote employees.
• Ability to establish clear expectations and maintain accountability for performance and service standards.
• Ability to create and document operating processes, procedures, and best practices.
• Ability to interpret and consistently apply established policies, procedures, standards, and controls.
• Ability to analyze operational met