Manager - Private Events

Thanksgiving Point Institute Inc.; Lehi (UT); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Free Thanksgiving Point Membership for

Medical, dental, vision, life ins.

Paid time off & holidays

401(k)

Venue discounts

Job summary

Thanksgiving Point Institute is seeking an experienced Private Events Manager to lead weddings, corporate events, and conferences. This role collaborates with clients, the Sales Team, vendors, and internal departments to coordinate event details, timelines, budgets, and on-site needs while delivering an exceptional client experience.

The role requires strong organizational and communication skills, the ability to manage multiple events simultaneously, and a background in event planning or

Qualifications

• Strong organizational, planning, and creative problem‑solving skills.
• Excellent verbal and written communication and interpersonal skills.
• Ability to manage multiple events, projects, and priorities simultaneously.
• Proven time management and attention to detail in fast-paced event environments.
• Must pass a background check.
• Must pass a Motor Vehicle Record (MVR) check if required to drive.

Responsibilities

• Coordinate and manage logistics, details, timelines, and event requirements for weddings, corporate events, conferences, and private parties.
• Partner with clients and Sales Team to plan and execute events from coordination through completion.
• Serve as primary contact for assigned clients with professional client service and event support.
• Coordinate with internal departments, vendors, contractors, and staff to ensure successful event operations.
• Develop, track, and maintain budgets, invoices, timelines, contracts, and documentation.
• Monitor deadlines and follow up to ensure milestones are met.
• Assist with event setup, execution, and coordination as needed.
• Anticipate needs, resolve issues, and address challenges proactively.
• Maintain a professional, welcoming, service-focused approach with clients and guests.

Skills

Organization

Planning

Problem solving

Communication

Time management

Customer service

Education

Bachelor's degree

High School Diploma

Tools

Scheduling software

Budgeting software

Invoicing software

Event planning software

Job description

About the Organization Thanksgiving Point is a nonprofit dedicated to sparking curiosity, inspiring confidence, and helping children and families discover something new every time they visit. Through our museums, gardens, and farm experiences, we create hands-on adventures that are centered around all things STEM.

Born from a spirit of gratitude, we are proud to be a community-centered organization where science, nature, and the arts come alive. Each year, thousands of guests walk through our doors to explore, play, and grow—and it takes a passionate, creative team to make that magic happen.

If you're looking for meaningful work in a place where ideas are welcomed, teamwork matters, and every day brings something different, we'd love to meet you.

Private Events Manager Job Description

Wage: $45,000+ DEO

Shift: Full time. Mon-Fri, 9:00am-5:00pm. Saturdays and holidays as needed.

Benefits: Free Thanksgiving Point Membership for you and immediate family; medical, dental, vision, life, and long-term disability insurances; paid time off & holidays; 401(k); Employee Assistance Program; Financial Assistance Program; Thanksgiving Point venue discounts; and more!

Summary: What could be more exciting than planning memorable events? Join the Catering and Conference Team at Thanksgiving Point as an Event Planner / Event Coordinator and help bring weddings, corporate events, conferences, social gatherings, and other special events to life! This role works closely with clients, the Sales Team, vendors, and internal departments to coordinate event details, logistics, budgets, timelines, and on-site needs while providing an exceptional client experience.

Responsibilities

• Coordinate and manage logistics, details, timelines, and event requirements for weddings, corporate events, conferences, private parties, public events, and social gatherings.
• Partner with clients and the Sales Team to plan and execute events from initial coordination through completion.
• Serve as a primary point of contact for assigned clients, providing professional and responsive client service and event support.
• Coordinate with internal Thanksgiving Point departments, vendors, contractors, and event staff to ensure successful event operations.
• Develop, track, and maintain accurate event budgets, invoices, timelines, contracts, and event documentation.
• Monitor deadlines and follow up on outstanding event details to ensure all planning milestones are completed on time.
• Assist with event setup, execution, and coordination as needed to ensure a smooth experience for clients and guests.
• Anticipate event needs, resolve issues, and use sound judgment and problem‑solving skills to address challenges before and during events.
• Maintain a professional, welcoming, and service‑focused approach when working with clients, guests, vendors, and team members.
• Exemplify Thanksgiving Point’s Mission, Values, and Policies.
• Perform other duties as assigned by the manager or supervisor.

Requirements

• Exceptional organizational, planning, and creative problem‑solving skills.
• Strong verbal and written communication and interpersonal skills.
• Ability to make confident decisions, work independently, and manage multiple events, projects, and priorities simultaneously.
• Strong time management and attention to detail, with the ability to meet deadlines in a fast‑paced event environment.
• High School Diploma or equivalent required.
• Extensive experience in event planning, event coordination, wedding planning, wedding coordination, catering, hospitality, or event management.
• Bachelor’s degree in Hospitality Management, Hotel Management, Event Management, Business, or a related field preferred.
• Basic computer skills and the ability to learn and use event planning, scheduling, budgeting, invoicing, and other business software.
• Strong customer service skills and the ability to build positive relationships with clients and team members.
• Ability to remain professional, organized, and composed while managing changing event needs and priorities.
• Must successfully pass a background check.
• Must successfully pass a Motor Vehicle Record (MVR) check if required to drive for work.
• Must be at least 21 years of age.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

As a company we do E-Verify on all potential candidates.

If you have questions about accommodations, please reach out to [e-mail].

We are an E-Verified Required Employer