Manager Paralegal - Corporate Governance

Western Union; New York (NY); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Short-term incentives

Multiple health insurance options

Accident and life insurance

Medical

Dental

Vision

Life Insurance

Paid Time Off

Parental Leave

401K Plan

Global Adoption Assistance

Access to best-in-class development平台

Job summary

Western Union is seeking a Manager, Corporate Governance Paralegal to provide high-level support for governance, board and committee administration, and securities compliance for a public company. The role coordinates complex workstreams, maintains corporate records, and liaises across Legal, Finance, Tax, Treasury, Investor Relations, HR, and external counsel.

The position emphasizes scalable procedures, entity management systems, and automated governance controls, with potential involvement in

Qualifications

• 8+ years of corporate paralegal or corporate governance experience with U.S. public company support.
• Bachelor’s degree and/or ABA-approved paralegal certificate.
• Experience with Board and committee administration, corporate records, and legal entity management.
• Knowledge of public company governance practices, Delaware law concepts, SEC reporting processes, and NYSE/Nasdaq standards.
• Experience with Board portals, entity management systems, SEC filing platforms, electronic signature tools, and Microsoft applications.
• Experience leading projects, coordinating work, mentoring colleagues, or overseeing service providers.

Responsibilities

• Subsidiary management: governance, filings, minutes, and records; maintain entity data and audits.
• General governance support: manage calendars, board logistics, records, policies, and director onboarding.
• Assist with annual stockholder meetings, SEC filings, and governance disclosures.
• Maintain external governance website content and ensure compliance with records retention.
• Support cross-functional governance initiatives and interactions with senior leadership.

Skills

Corporate governance

Board governance

Paralegal experience

Project leadership

Stakeholder management

SEC reporting

Delaware law

Board portals

Entity management

Microsoft Office

Education

Bachelor’s degree/ABA paralegal certificate

Tools

Board portals

Entity management systems

SEC filing platforms

Electronic signature tools

Microsoft applications

Job description

At Western Union, we're more than a trusted name in global payments. We're moving beyond remittances, beyond cash, and beyond the expectations of our customers. Our talented teams enable us to transform into a digital-first company, built on the strength of our retail foundation and powered by next-generation payments. All this with the goal of helping people prosper. Our customers inspire us to push boundaries and create services that make life easier and communities stronger. Wherever you are in the world, we're committed to shaping the next generation of financial experiences. Join us as we go beyond and be part of a team that's redefining what's possible.

The Manager, Corporate Governance Paralegal is an experienced legal professional who provides high-level support for the Company's public company governance, Board and committee administration, securities compliance, and domestic and international subsidiary management activities. Working with limited supervision, this role manages recurring governance processes, coordinates complex and time-sensitive workstreams, maintains accurate corporate records, and serves as a key liaison among Legal, senior management, Finance, Tax, Treasury, Investor Relations, Human Resources, external counsel, registered agents, and other service providers. The Manager also helps develop scalable procedures, technology solutions, and controls that promote timely, accurate, and consistent execution of the corporate governance function. Also likely to support other workstreams within the Corporate Legal Affairs group, including across litigation, public policy, and human resource. May be involved in helping others develop guidelines, policies or procedures and would have some authority to deviate from existing policies and procedures. May provide recommendations, guidance and training on more advanced subject-matter to various levels of employees.

Key Responsibilities

Subsidiary Management Manage governance and compliance activities for a portfolio of domestic and international subsidiaries and other legal entities. Prepare and coordinate organizational documents, Board and shareholder actions, officer and director appointments, annual meeting materials, powers of attorney, certificates, incumbency documents, and related records. Maintain entity minute books, ownership records, organizational charts, officer and director rosters, registered-office information, and other corporate data. Administer the legal entity management system and promote data integrity through regular audits, reconciliations, standardized naming conventions, and documented controls. Track annual reports, franchise and similar filings, licenses, good-standing requirements, and other recurring statutory obligations, coordinating with local teams, registered agents, and external counsel. Support entity formations, qualifications, reorganizations, mergers, conversions, dissolutions, name changes, capital actions, and intercompany transactions. Coordinate document execution, notarization, legalization, apostille, certification, and filing requirements across jurisdictions. Provide corporate records and governance support for financings, audits, tax matters, regulatory examinations, due diligence, and strategic transactions. Identify opportunities to simplify and automate recurring processes and enhance the effective use of Board portals, entity management systems, filing platforms, electronic signature tools, and document repositories. Manage vendor relationships, invoices, budgets, and service performance within assigned areas.

General Corporate Governance Support Assist with managing annual and recurring governance calendars for the Board of Directors and its committees and the Boards of Directors for regulated subsidiaries, including meeting schedules, approvals, deliverables, and filing deadlines. Assist with coordination of Board and committee meeting processes and logistics, including preparation and distribution of agendas, materials, resolutions, written consents, minutes, and action-item trackers, and hotel, transportation, dinner, and other meeting logistics. Support maintenance of official Board and committee records, governance policies, committee charters, director and officer information, delegations of authority, and related corporate records. Support director onboarding, orientation, continuing education, evaluations, independence reviews, and annual director and officer questionnaires. Assist with the annual meeting of stockholders, including planning, documentation, meeting logistics, voting materials, and maintenance of the official record. Assist with compliance with applicable securities laws and stock exchange requirements and monitor developments affecting public company governance practices. Assist with the preparation, review, coordination, and filing of periodic and current reports, proxy materials, registration statements, and Section 16 reports, as assigned. Maintain the corporate governance section of the Company's external website and support governance-related disclosures and records retention. Handle sensitive and privileged information with discretion and exercise sound judgment in interactions with directors, executives, and other stakeholders. Perform other corporate governance, securities, and legal department responsibilities as assigned.

Basic Qualifications

• 8+ years of corporate paralegal or corporate governance experience, including meaningful experience supporting a U.S. public company.
• Bachelor’s degree and/or an ABA-approved paralegal certificate
• Demonstrated experience with Board and committee administration, corporate records, and legal entity management.
• Working knowledge of public company governance practices, Delaware corporate law concepts, SEC reporting processes, Section 16 requirements, and applicable NYSE or Nasdaq standards.
• Experience with Board portals, entity management systems, SEC filing platforms, electronic signature tools, and Microsoft applications.
• Prior experience leading projects, coordinating work, mentoring colleagues, or overseeing service providers.

Preferred

• Experience supporting a global subsidiary portfolio is strongly preferred.
• Direct people-management experience is preferred.

Skills and Competencies

• Exceptional organization, attention to detail, and commitment to accurate and complete records.
• Ability to manage multiple high-priority matters, anticipate deadlines, and deliver under compressed timeframes.
• Strong written and verbal communication skills, including the ability to draft clear governance documents and communicate effectively with senior leaders.
• Sound judgment, discretion, professionalism, and the ability to work independently while recognizing when legal review or escalation is required.
• Strong collaboration and stakeholder-management skills across functions, geographies, and levels of seniority.
• Analytical and process-oriented mindset, with a focus on controls, consistency, efficiency, and continuous improvement.
• Commitment to integrity, confidentiality, accountability, and high-quality client service

BENEFITS AND OTHER DETAILS

• short-term incentives
• multiple health insurance options
• accident and life insurance
• access to best-in-class development platforms
• Medical
• Dental
• Vision
• Life Insurance
• Paid Time Off
• Parental Leave
• Global Adoption Assistance
• 401K Plan

Other Details

We are passionate about honoring our employee’s identity and fostering a feeling of belonging. Our commitment is to provide an inclusive culture that celebrates the unique backgrounds and perspectives of our global teams while reflecting the communities we serve.

We do not discriminate based on race, color, national origin, religion, political affiliation, sex (including pregnancy), sexual orientation, gender identity, age, disability, marital status, or veteran status.

The company will provide accommodation to applicants, including those with disabilities, during the recruitment process, following applicable laws.

Estimated Job Posting End Date: 10-12-2026

This application window is a good-faith estimate of the time that this posting will remain open. This posting will be promptly updated if the deadline is extended or the role is filled.

WORK LOCATION HYBRID

Western Union values in-person collaboration, problem solving, and ideation whenever possible. We believe this fosters common ways of working and supports how we execute initiatives for our customers. The expectation is to work from the office a minimum of three days a week.

Benefits You will also have access to short-term incentives, multiple health insurance options, accident and life insurance, and access to best-in-class development platforms, to name a few (https://careers.westernunion.com/global-benefits/). Please see the location-specific benefits below and note that your Recruiter may share additional role-specific benefits during your interview process or in an offer of employment.

At Western Union, we're more than a trusted name in global payments. We're moving beyond remittances, beyond cash, and beyond the expectations of our customers. Our talented teams enable us to transform into a digital-first company, built on the strength of our retail foundation and powered by next-generation payments. All this with the goal of helping people prosper. Our customers inspire us to push boundaries and create services that make life easier and communities stronger. Wherever you are in the world, we're committed to shaping the next generation of financial experiences. Join us as we go beyond and be part of a team that's redefining what's possible.