Manager of Asset/Maintenance Management Systems

Northeast Ohio Regional Sewer District; Cleveland (OH); On-site; USD 89,945 - 112,431; Full time

Benefits offered by this job

Health Insurance Coverage

Retirement Options

Flexible Spending Accounts

Employee Assistance Program

Free Parking

Hybrid work eligibility

Job summary

Northeast Ohio Regional Sewer District is seeking a seasoned CMMS and GIS lead to manage asset data, records, and reporting, ensuring regulatory compliance and data integrity. The role oversees CMMS training, project delivery, and cross‑functional collaboration with O&M, IT, HR, and vendors.

The position emphasizes testing updates, policy adherence, and continuous improvement of data processes across stormwater and wastewater data management.

Qualifications

• Bachelor’s degree in Engineering, Engineering Technology, or closely related field.
• Five years of experience in managing data collection and control for monitoring, data integrity and reporting.
• Two years of supervising, managing and/or leading people, projects and/or processes.
• Valid driver’s license with driving record acceptable to the Sewer District.

Responsibilities

• Directs CMMS and GIS maintenance, asset records management, and reporting activities.
• Leads CMMS-related projects and coordinates with O&M, IT, HR and CMMS vendor.
• Ensures CMMS updates are tested and communications/training plans are developed.
• Maintains data governance, policies, procedures, and QA/QC for asset and stormwater data.
• Improves system reporting functionality and data standards to support business needs.

Skills

GIS

Data analysis

Communication skills

Project management

Leadership

Training & mentoring

Education

Bachelor’s degree in Engineering/Engineering Technology or closely related field

Tools

CMMS

Geographic Information System (GIS)

Job description

Job Summary

Directs the asset management technology strategy and integrity for the Computer Maintenance Management System (CMMS), asset records management and reporting/record activities. Establishes data and record management best practices and ensures organizational compliance with all current policies and regulations. Manages the implementation and maintenance of data, technical assessments, documentation and data reporting to ensure compliance with the National Pollution Discharge Elimination System (NPDES) Permit, the Environmental Protection Agency (EPA) and other regulatory agencies. Performs other duties of a similar nature as required.

Essential Functions

• Manages the maintenance and integrity of the CMMS and Geographic Information System (GIS) for wastewater sewer infrastructure, including asset records management, reporting and recordkeeping activities and the ongoing management of asset inventories.
• Manages the CMMS training program and maintains all training, procedural and process flow documentation.
• Leads all CMMS-related technical projects, coordinating cross-functional activities with Operation and Maintenance (O&M), Information Technology, Human Resources and the CMMS vendor.
• Ensures all CMMS application updates are tested on all impacted devices prior to rollout. Determines the level of impact of application changes to end users. Develops and implements communication and training plans.
• Establishes and maintains best practices, policies and procedures to ensure consistent and accurate monitoring, collection, documentation and interpretation of stormwater, wastewater and asset-related data, including asset records, flow and level monitoring, rainfall, automated regulator and pump station data.
• Leads the development and continuous improvement of business processes that support asset and maintenance data management, including CMMS asset records and related information systems.
• Approves standards and enforces procedures for TSG-supported departments to ensure effective and efficient management of electronic and non-electronic asset records throughout their lifecycle in compliance with Sewer District’s Records Policy and content management best practices.
• Continuously improves systems integration policies by staying current on industry best practices and emerging technologies within the public utilities industry. Develops and maintains quality assurance and quality control protocols.
• Collaborates with key stakeholders, system end-users and departments to improve system reporting functionality, coordinates data standards and develops reports that support business needs, ensures permit compliance and promotes best CMMS practices. Prepares and provides status reports and meeting materials to support project communication and decision-making.
• Manages the workload, activities and actions of the Systems Integration team including data collection, data analysis and the reporting distribution process to ensure efficient operation and maintenance in accordance with requirements of the Sewer District’s strategic plan.
• Conducts regular staff meetings, establishes team and individual goals, identifies opportunities for improvement and provides leadership, training, coaching and mentorship to assigned staff through performance feedback and corrective action as needed to support the achievement of short- and long-term goals.
• Performs other duties of a similar nature as may be required.

Minimum Job Requirements

EDUCATION

Candidate must possess a bachelor’s degree, preferably in Engineering, Engineering Technology or a closely related field.

Experience

• Candidate must possess five (5) years of experience in managing data collection and control to ensure consistent and accurate monitoring, collection, documentation and interpretation of data.
• Experience must include two (2) years of supervising, managing and/or leading people, projects and/or processes.

Other Requirements

LICENSURE AND CERTIFICATIONS

Candidate must possess a valid driver’s license with a driving record in accordance with the Sewer District’s acceptable guidelines.

Knowledge, Skills And Abilities

• Candidate must possess knowledge of GIS and EPA regulations and asset management best practice principles.
• Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities.
• Candidate must possess the ability to effectively plan, coordinate, establish and maintain effective working relationships and prioritize workloads based on available resources.
• Candidate must be able to read, interpret and write plans, specifications and project schedules.
• Candidate must possess the ability to use, analyze and update automated maintenance programs and processes to effectively initiate and manage instrumentation and process control systems to meet/exceed Sewer District metrics.
• Public speaking, attention to detail, organizational skills and time management skills to work on multiple tasks simultaneously are required.
• Candidate must be proficient in Microsoft Office Suite including Word, Excel, Access, Outlook and PowerPoint.

Physical And Mental Requirements

During the course of performing the essential functions of this position, the employee must be able to analyze, communicate, comprehend, coordinate, make decisions, possess general intelligence, interact, interpret, negotiate, possess numerical intelligence, organize, problem solve, have resilience and perform tasks. Physical work will need to be performed, such as balancing, bending, climbing, driving, feeling, reaching, sitting, standing, talking, typing and walking. Repetitive movements will need to be performed such as simple grasping with one hand. Ability to lift from waist to shoulder up to 10 lbs. on a frequent basis may be necessary. Position will require visual demands of accommodation, depth perception, far acuity and near acuity. Ability to withstand faint to moderate noise exposure for fifteen minutes or longer on an infrequent basis is required. Exposure to environmental conditions such as respiratory hazards is encountered in this position.

Pay Range

$89,945 - $112,431

Our Equal Employment Opportunity Statement

Our Accessibility Statement

Our Employee Benefits & Wellness Programs

We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance.

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies. This position may be authorized for hybrid work. hybrid eligibility will be discussed during the interview process.

DISCLAIMER

The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.