Manager of Grants & Contracts

CareSTL Health; St. Louis (MO); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

11 paid holidays per year

Full benefits package

Public Service Loan Forgiveness

Job summary

A healthcare organization in St. Louis is seeking a Grants & Contracts Coordinator to manage daily administration of contracts and ensure accuracy. Responsibilities include monitoring grants, crafting contracts, resolving compliance issues, and developing inter-departmental relationships. The ideal candidate should have a High School Diploma, knowledge in business administration or finance, and strong organizational skills. This role offers a full benefits package and public service loan forgiveness.

Qualifications

• High School Diploma/GED required, some experience preferred in related fields.
• Excellent organizational skills and ability to meet deadlines are essential.

Responsibilities

• Monitor grants & contracts and handle issue resolution.
• Craft, evaluate, review and monitor a variety of contracts.
• Maintain confidentiality of contracts & grants.
• Develop strong working relationships across the organization.
• Ensure compliance with internal policies and regulatory obligations.

Skills

Good oral and verbal communication skills

Knowledgeable of payer and vendor contract management

Good organizational and self-motivational skills

Excellent interpersonal and customer service skills

Excellent time management skills

Strong analytical and problem-solving skills

Ability to function well in a high-paced and stressful environment

Proficient with Microsoft Office Suite

Education

High School Diploma/GED

Associate degree in business administration, finance, project management or related field

Job description

POSITION TITLE: Grants & Contracts Coordinator

REPORTS TO: General Counsel/Chief Compliance

CLASSIFICATION: Non- Exempt

POSITION SUMMARY:

The Grants & Contracts Coordinator will assist General Counsel/Chief Compliance Officer by being responsible for managing the day- to day administration of contracts and ensuring the accuracy of contracts. This position has responsibility for demonstrating the core values of CareSTL Health: Customer Service, Community, Commitment, Compassion, and Competence.

ESSENTIAL FUNCTIONS:

The following information is considered the definition of essential functions but does not restrict the tasks that may be assigned. The Grants & Contracts Coordinator may be reassigned duties and responsibilities at any time due to reasonable accommodation or other staffing reasons. Other duties may be assigned.

• (1) Monitor grants & contracts and move forward with close-out, extension or renewal according to what’s best for the company and solve any contract-related problems that may arise with other parties and internally with the company itself.
• (2) Craft, evaluate, review and monitor a wide variety of different contracts covering a range of transactions.
• (3) Mitigates common contract management risks, such as financial, legal, and security risks.
• (4) Communicate and present information to stakeholders about all contract and grant-related matters.
• (5) Creates a database of contract templates, such as non-disclosures, non-competes, release forms, partnership agreements, purchase orders, employment contracts, and independent contractor agreements.

Other duties as assigned.

OTHER DUTIES:

• Maintains confidentiality of all contracts & grants.
• Responds to requests from internal departments and makes sure all grants & contracts are drafted and executed promptly and correctly.
• Develops strong working relationships with colleagues across departments and seniority levels.
• Adheres to all federal, state, and local business laws and regulations and company policies.
• Create and maintain relationships with suppliers and serve as the singular point of contact for matters concerning contracts in accordance with company policies
• Maintain records for correspondence and documentation in relation to established contracts and those in progress.
• Ensure ≥ 95% of active grants and contracts remain compliant with internal policies, funder requirements, and regulatory obligations through regular monitoring and reporting.
• Achieve ≥ 90% on‑time execution of contract/grant close‑outs, renewals, or extensions prior to expiration dates.
• Maintain ≥ 98% accuracy in internal and external grant/contract compliance reports, including financial reconciliations and deliverable tracking.
• Resolve ≥ 90% of contract‑or‑grant‑related compliance issues or stakeholder inquiries within 5 business days.
• Maintain 100% of active contracts and grants stored in the centralized database using standardized templates.

JOB REQUIREMENTS AND QUALIFICATIONS:

Education:

• High School Diploma/GED
• Associate degree in business administration, finance, project management or related field preferred

Experience:

• Some related experience in business administration, finance, project management or related field preferred.

Knowledge, Skills and Abilities:

• Good oral and verbal communication skills.
• Knowledgeable of payer and vendor contract management
• Good organizational and self‑motivational skills.
• Excellent interpersonal and customer service skill
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem‑solving skills.
• Ability to function well in a high‑paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software

Transportation Requirement:

• Must have reliable transportation

Supervisory Responsibility:

• None

Additional Eligibility Qualifications (licenses, programs, certificates, pre‑employment check and post and annual screening(s).

• Copy of High School Diploma/GED as applicable
• Copy of Transcript or Diploma, licenses, certificates as applicable
• Current Registration with the Missouri Family Care Safety Registry
• PPD or Chest X‑Ray

Training Requirements (licenses, programs, or certificates)

• None

Additional Information:

• Clinic hours are Monday - Friday 8 a.m. to 5 p.m.
• 11 paid holidays per year.
• Full benefits package.
• Public Service Loan Forgiveness.

*We believe that health care is right and not a privilege. At CARESTL HEALTH we are an equal opportunity employer healthcare center. All applicants will be considered for employment without attention to race, color, sex, national origin, religion, veteran, or disability status.*