Manager of Business Affairs

UF Health; Gainesville (FL); On-site; USD 80,000 - 105,000; Full time

Job summary

UF Health LifeQuest seeks a senior business operations leader to oversee organ donation services across 70+ hospitals in North Florida. You will manage daily operations, supervise staff, and coordinate procurement, contracts, and regulatory readiness to ensure continuous, compliant service delivery.

The role requires collaboration with accounting, finance, and executive leadership to drive budgeting, reporting, and strategic initiatives while ensuring operational efficiency and quality

Qualifications

• Bachelor’s degree in business administration, healthcare management or finance.
• Equivalent education/experience in an organ procurement organization may substitute for degree.
• Two (2) years business management experience within an organ procurement organization.
• Working knowledge of word processing, spreadsheets, PowerPoint, Power BI, web-based database applications, and PeopleSoft accounting software.
• Must multitask with initiative and work autonomously.
• Preferred: GAAP familiarity.
• Prior experience within Organ Procurement.
• Motor Vehicle Operator designation: will operate vehicles as a “non-frequent driver”.

Responsibilities

• Provide operational and business affairs oversight for an organ donation organization serving more than 70 hospitals throughout North Florida, including support across a multi-county service area.
• Manage the day-to-day business operations of the department, ensuring efficient administrative and operational processes that support the organization's mission.
• Direct and indirect supervision of business management and clerical staff at LifeQuest.
• Oversee administrative functions such as scheduling, office operations, telecommunications, records management, and staff support services.
• Support organizational readiness for regulatory inspections, accreditation reviews, and quality audits.
• Manage vendor relationships, contracts, and service agreements to ensure compliance with organizational policies and regulatory standards.
• Coordinate procurement and inventory management of office supplies, equipment, and operational resources to maintain uninterrupted business operations.
• Collaborate closely with Accounting, Finance, and Executive Leadership to support budgeting, financial management, reporting, and strategic initiatives.
• Monitor operational effectiveness and implement process improvements to enhance efficiency and compliance.

Skills

Word processing

Spreadsheets/Excel

PowerPoint

Power BI

Web-based databases

PeopleSoft

Education

Bachelor’s degree in business administration, healthcare management or finance

Equivalent education/experience in organ procurement organization with project management duties

Tools

PeopleSoft accounting software

Job description

Overview

• Work Style: Onsite and Field base
• Location: Gainesville, FL (The role does require travel around Northern Region of Florida: Gainesville, Jacksonville, Tallahassee and Pensacola)
• FTE: 1.0FTE (40hrs/week)

Responsible for supervision of three clerical staff inclusive of one administrative assistant and two administrative secretaries. In charge of contract management for approximately 100 agreements and contracts LifeQuest has with hospitals and vendors. Provides business management support to the executive director, medical director, an assistant executive director to include such things as governing and advisory board meeting preparations, budgetary responsibilities, routine audits, creation of PowerPoint presentations and literature review, working with the service area district medical examiners offices, and working with the 70+ hospitals with whom LifeQuest has an agreement to acquire electronic medical record access to all staff at LifeQuest who need it, etc. Leads quality assurance performance improvement (QAPI) initiatives and plays a key role in the continuous quality improvement committee for updates to the initiatives and strong documentation of all quality activities. Responsible for applications and preparations for licensure (AHCA), certification (CMS), OPTN/UNOS surveys, FDA surveys, accreditation (AOPO), and keeps LifeQuest in a survey-ready mode.

Responsibilities

Key Responsibilities

• Provide operational and business affairs oversight for an organ donation organization serving more than 70 hospitals throughout North Florida, including support across a multi-county service area.
• Manage the day-to-day business operations of the department, ensuring efficient administrative and operational processes that support the organization's mission.
• Direct and indirect supervision of business management and clerical staff at LifeQuest.
• Oversee administrative functions such as scheduling, office operations, telecommunications, records management, and staff support services.
• Support organizational readiness for regulatory inspections, accreditation reviews, and quality audits.
• Manage vendor relationships, contracts, and service agreements to ensure compliance with organizational policies and regulatory standards.
• Coordinate procurement and inventory management of office supplies, equipment, and operational resources to maintain uninterrupted business operations.
• Collaborate closely with Accounting, Finance, and Executive Leadership to support budgeting, financial management, reporting, and strategic initiatives.
• Monitor operational effectiveness and implement process improvements to enhance efficiency and compliance.

Qualifications

Minimum Education:

Bachelor’s degree in business administration, healthcare management or finance.

Equivalent education and/or equivalent experience in an organ procurement organization with project management duties similar to those listed throughout the job description maybe substituted for degree.

Experience Requirements: Two (2) years business management experience within an organ procurement organization.

Must demonstrate working knowledge of word processing, spreadsheet development, PowerPoint, power BI, web-based database applications, and PeopleSoft accounting software.

This position requires multitasking and business acumen, therefore requires a candidate with initiative who can work autonomously with minimal direction from others.

Preferred Requirements: Familiarity with generally accepted accounting principles (GAAP).

Prior experience within Organ Procurement.

Motor Vehicle Operator Designation:

Will operate vehicles for an assigned business purpose as a “non-frequent driver”.