Manager of Administrative Services (Program Manager II) Grade N25

Montgomery Co; Gaithersburg, Northern (MD, KY); Hybrid; USD 86,000 - 115,000; Full time

Job summary

Montgomery County Board of Elections seeks a Program Manager II, Manager of Administrative Services to lead administrative programs, budgets, procurement, contracts, and facilities. This role supports the Election Director, Board of Elections, and four divisions, including personnel transactions oversight.

The ideal candidate will be detail oriented, analytical, and highly organized, with strong communication skills and a commitment to public service in a fast-paced environment.

Qualifications

• Five years of professional experience in election administration and general admin.
• Bachelor's degree from an accredited college or university.
• Equivalent combination of education and experience may be substituted.
• Experience with budgets, procurement, contracts, and facilities is preferred.

Responsibilities

• Provide leadership of administrative programs, budgets, procurement, contracts, and facilities.
• Support the Election Director, Board of Elections, and four divisions in administration of elections.
• Develop and present administrative policies and reports; support grant efforts.
• Collaborate with county departments and external partners; ensure audit readiness.

Skills

Detail oriented

Analytical

Excellent communication

Well organized

Education

Bachelor's degree

Job description

THIS IS AN INTERNAL "ONLY" JOB POSTING, AVAILABLE TO CURRENT MONTGOMERY COUNTY GOVERNMENT BOARD OF ELECTIONS EMPLOYEES.

This Position is ONLY Open to Montgomery County Government Board of Elections Employees

The salary range above represents the earning potential for this position. The anticipated hiring range for this position will be $85,937.00 to $114,733.00, based on the candidate’s qualifications and experience.

WHO WE ARE

The Montgomery County Board of Elections (BOE) is responsible for administering Federal, State, and County elections within the County. We are the largest jurisdiction in the state of Maryland, with approximately 750,000 registered voters, the largest number of mail‑in ballots cast, 58 vote‑by‑mail drop boxes, 14 early voting centers, and 230 polling places on election day. The work of the Board of Elections is governed by Federal and State legal framework, Maryland State Board of Elections regulations, and county regulations and procedures.

Organizational structure and operational capacity of the Board of Elections is instituted with the goal to administer efficient, open and fair elections to all eligible Montgomery County voters. The Board of Elections’ operations are supported by $15 million annual budget, and elections are administered by 34 permanent employees, up to 100 seasonal temporary employees, and over 3,500 election judges. All election operations are directed from one multi‑functional main office and warehouse facility, while over 230 facilities throughout the county are utilized for administration of an election. The Board of Elections operates under supervision of a seven‑member appointed Board of Elections.

WHO WE ARE LOOKING FOR

The Board of Elections is seeking to fill the Program Manager II, Manager of Administrative Services position within the Administrative Division.

The Manager of Administrative Services will provide professional leadership and oversight of all administrative programs, matters and functions. Their work encompasses leadership of administrative, budgetary, procurement, contracts, and facility management functions; and support to the Election Director, Board of Elections and four programmatic divisions in administration of successful elections. The Manager of Administrative Services will also provide oversight of personnel transactions.

We are looking for a detail oriented, excellence driven, analytical, and highly organized professional who is committed to public service. The ideal candidate thrives in a fast‑paced environment and has the ability to address all administrative matters and resolve emerging and significant operational issues by implementing solutions in accordance with legal requirements and established practices.

They are required to work collaboratively with the Election Director, Board of Elections team, seven‑member Board of Elections, county government departments, State Board of Elections, and numerous external partners, contractors and vendors.

The candidate will work independently to analyze pertinent data and information related to programmatic responsibilities and report research findings. They will use sound judgment in application of relevant policies and procedures, to manage all aspects of the administrative functions, advise Election Director and provide support across all Board of Elections Divisions. The selected candidate will develop and present various administrative policies, support grant efforts, and provide timely reports.

Additionally, successful candidate will have a collaborative mindset and possess excellent communication abilities to convey findings effectively to stakeholders, including county departments (such as Office of Management and Budget, Procurement, Finance, Human Resources, General Services, etc.), Maryland State Board of Elections, contractors and vendors.

The candidate shall maintain meticulous documentation to support statutory administrative compliance and audit readiness.

The Manager of Administrative Services will report directly to the Election Director and will supervise one (1) permanent employee and a number of temporary seasonal employees as assigned.

Other Duties as Assigned Include

• Proofing and verification activities: sample ballot, ballot styles and applications.
• Supporting election processes at the facility or off site at any polling location.
• Provide cross‑sectional support to all election operations.
• Attend conferences and meetings and represent the Board of Elections as needed.

Telework is available but based on situational needs.

BACKGROUND CHECK PROTOCOL

A criminal background check will be conducted on the selected candidate prior to appointment and will be a significant factor in the hiring decision.

Essential

The individual selected for this position will be considered an Essential Employee. Essential employees must report to work during a period of general emergency or liberal leave.

Experience

Five (5) years of professional experience in election administration, general administration, contracts, procurement, budget, and/or facility management.

Education

Graduation from an accredited college or university with a bachelor's degree.

Equivalency

An equivalent combination of education and experience may be substituted.

Medical exam protocol

This position requires completion of a pre‑employment medical history form to assess your ability to safely perform the essential duties of the role.

License

Possession of a valid Class "C" (or equivalent) driver’s license from the applicant's state of residence when required for job‑related duties.

All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Applicants who meet the minimum qualifications will be rated “Qualified,” placed on the Referred List, and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following

• Eperience applying election laws, and established policies and procedures to perform assigned array of administrative tasks.
• Experience conducting, reviewing, reconciling and analyzing daily financial transactions (related to budget, contracts, procurement) for an agency or a department.
• Experience providing administrative support across teams and in cooperation with various internal and external counterparts.
• Experience managing multiple priorities and high volumes of work, meeting strict deadlines.