Manager, Media Finance (Budget Project Manager)

IPG Health, LLC; New York (NY); Hybrid; USD 50,000 - 95,000; Full time

Benefits offered by this job

Hybrid work schedule

In-office 3 days a week

Job summary

Omnicom Media in New York seeks a Manager, Media Finance to lead billing and financial operations for media campaigns. You will oversee budgeting, forecasting, reconciliations, and client billing while coordinating with offshore teams and vendors.

The role emphasizes accuracy, collaboration, and process improvement. The ideal candidate has 2+ years in media/finance, strong Excel skills, and experience with billing systems.

Qualifications

• 2+ years Media/Finance experience at a media agency preferred.
• College degree in Finance, Business, Accounting, or Marketing or equivalent work experience.
• Familiarity with finance reporting tools and client billing processes.

Responsibilities

• Oversee end-to-end billing and financial management across campaigns.
• Review and approve billing for accuracy and client requirements.
• Manage accruals, AR aging, vendor payments, and month-end closes.
• Coordinate with offshore teams and support billing workflows.
• Prepare weekly/monthly budget reports and financial summaries.

Skills

Media Finance

Budget management

Analytical thinking

Attention to detail

Communication

Project management

Education

College Degree in Finance/Business/Accounting/Marketing

Tools

MediaOcean

DDS

PRISMA

CONTACTS

SAP

Planit

MediaTools

Job description

## Manager, Media Finance (Budget Project Manager)Apply: Hybrid: New York, New York, United States of America: Full time: Posted Today: R11362**Agency:**Omnicom Media **Job Function:**Media **Job Subfunction:**Media Operations**Job Description:**The Media Finance Manager serves as the primary point of contact for clients on all financial and billing-related matters across media campaigns. This role requires a strong foundation in Media Finance and Budget Project Management (BPM) fundamentals, with a focus on delivering financial accuracy, operational excellence, and proactive client support. The Manager is responsible for overseeing daily financial operations across assigned accounts, including budget management, forecasting, reconciliations, client billing, accounts receivable management, vendor payments, financial reporting, accrual management, and audit support. This individual partners closely with media teams, finance leadership, vendors, offshore support teams, and clients to ensure all financial deliverables are completed accurately and on time. The ideal candidate is highly analytical, detail-oriented, collaborative, and capable of managing multiple priorities in a fast-paced agency environment. This role also plays a critical part in identifying process improvements, mentoring Analysts, and ensuring compliance with agency and client financial procedure**Responsibilities****End-to-End Billing & Financial Management*** Oversee the full media billing lifecycle, ensuring all executed media spend is accurately reconciled, validated, approved, and billed in a timely manner* Review and approve billing prior to client submission to ensure accuracy, compliance, and alignment with client requirements* Pull live billing data and prepare client billing packets, reconciliations, accruals, and supporting documentation within established deadlines* Ensure all media activity is accurately entered and reconciled within financial systems including DDS, D365, Mediaocean, PlanIt, and related platforms, while performing variance checks and validating data integrity prior to client billing submission* Review and approve priority vendor insertion orders (IOs), ensuring alignment with approved budgets, contractual terms, and timely processing to support vendor payment and campaign execution timelines* Manage client accruals and support month-end close deliverables* Monitor and manage uncleared and unbilled balances, proactively identifying and resolving discrepancies prior to billing deadlines* Coordinate with offshore support teams to manage billing workflows, reconciliations, and reporting deliverables* Troubleshoot billing and financial system issues as they arise and escalate risks when necessary **Client Financial Management & Reporting*** Serve as the primary finance point of contact for assigned clients across all billing and financial matters* Prepare and present weekly and monthly budget reports, variance analyses, spend projections, cash flow forecasts, and financial summaries for internal leadership and clients* Coordinate and lead monthly client finance meetings to review billing packets, accruals, AR aging, budget pacing, and financial risks* Partner with the OM team to analyze and review client balances **Media Reconciliation & Billing*** Oversee the end-to-end media billing and reconciliation process, ensuring all media activity is accurately matched to insertion orders and reconciled within financial systems* Ensure invoices, accruals, reconciliations, and billing deliverables are completed accurately and submitted within established deadlines* Monitor accounts receivable aging and partner with Accounts Payable and Accounts Receivable teams to resolve billing, vendor payment, and client receipt discrepancies* Troubleshoot billing and financial system issues as they arise and escalate concerns when necessary **Process Improvement & Compliance*** Identify workflow inefficiencies and partner with leadership to implement process improvements and operational enhancements* Ensure compliance with agency financial policies, client procedures, system controls, and billing requirements* Serve as a key resource for financial processes, billing compliance, and system usage across account teams **Team Leadership & Collaboration*** Manage and support Analysts by assigning priorities, reviewing work for accuracy and completeness, and ensuring deliverables are completed on time* Partner cross-functionally with media teams, finance teams, vendors, and leadership to ensure seamless financial operations and communication* Provide training and guidance to team members on financial procedures, reporting standards, and system processes* Serve as the primary financial liaison to account management, media planning, and buying teams to resolve budget and billing-related issues **Audit Support*** Support client and third-party media audits by preparing documentation, reconciliations, and detailed financial support materials as needed **Qualifications*** 2+ years Media/Finance experience at a media agency is preferred* College Degree in Finance, Business, Accounting, or Marketing required or equivalent work experience* Familiarity with finance reporting tools, such as MediaOcean, DDS, PRISMA, CONTACTS, SAP, and MediaTools/Planit* Experience in a fast paced, client service environment; a high sense of urgency, and a positive attitude.* Exceptional written and oral communication skills required; with the ability to articulate clear, and concise narratives for a variety of audiences* Advanced use of Microsoft Excel (i.e., pivot tables, macros, vlookups, etc.)* Ability to work with scaled excel spreadsheets* Strong attention to detail focusing on accuracy of data sets, data classification, and association numerical information* Ability to cross-check formulas & related numbers across systems and reports* Ability to problem solve to develop solutions; Highly analytical* Strong project management skills and deadline management with reliance on collaboration across multiple teams* Ability to work effectively with others in a team environment as well as work effectively autonomously* Take ownership, communicate clearly and always look for ways to make processes more efficient* Experience with Media billing and/or buying/strategy is a plus $50,000-$95,000*To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.* Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice **For US Job Seekers:** *It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.*