Associate Director, Budget Project Management

PHDUS PHD Media LLC; United States; On-site; USD 70,000 - 125,000; Full time

Benefits offered by this job

Competitive salary

On-site work environment

Career development opportunities

Job summary

Omnicom Group is seeking a Budget Project Manager in New York to act as the account and relationship liaison for client financial matters. You will drive end-to-end budgeting and billing workflows, ensuring timely onboarding, reporting, and compliance across multiple client teams.

The role demands strong relationship building, problem solving, and project management skills with a focus on precision and timely delivery in a fast-paced environment.

Qualifications

• 8+ years of experience with growing responsibility in digital media client finance or budget management.
• College degree in Finance or Marketing or equivalent work experience.
• Familiarity across Prisma, MediaOcean, Dynamics 365, and Cognos preferred.
• Strong ability to develop and foster relationships.
• Strong attention to detail, problem solving, developing solutions and troubleshooting.
• Strong project management skills.
• Excellent oral, written, and interpersonal communication skills.

Responsibilities

• Project Management and Communication
• Ensure clear progression of related financial tasks across the business
• Stewarding new client onboardings and ensuring set up is completed timely and accurately
• Serve as a liaison between the client’s budget management group and the client team(s) to help coordinate projects across the business
• Support strong client relationships by developing outputs for reporting deliverables and trouble-shooting as needed to meet client expectations and those of the Budget Project Management function
• Help identify and trouble shoot any issues through the workflow to ensure tasks progress in a timely manner
• Attend or lead periodic client-related or departmental meetings
• Billing: Establish relationships with client’s finance and procurement teams and be the primary point of contact for any client related billing questions
• Billing: Partner with client teams to ensure POs are received and revised in a timely fashion
• Billing: Establish and monitor billing practices to ensure they are in accordance with client obligations
• Billing: Act as the primary support role for all items related to client billing internally
• Billing: Provide core support for ensuring timely receipt for client payment
• Billing: Track and maintain clear records of billing activity
• Billing: Review and support generation of core billing files and upload to client financial systems
• Billing: Prepare and maintain client financial reporting reports and back up as needed
• Reporting and Compliance: Ensure all appropriate documentation and authorizations are received in compliance with policies
• Reporting and Compliance: Review documentation and workflows to ensure compliance with processes and procedures
• Reporting and Compliance: Be familiar with and adhere to clients contractual obligations, departmental processes and procedures
• Reporting and Compliance: Develop and maintain regular financial reports to summarize the state of the account
• Reporting and Compliance: Review and follow up on key financial reports and ensure outstanding items are addressed on a timely basis by working with internal teams
• Reporting and Compliance: Develop and maintain agency and client forecasting files
• Reporting and Compliance: Assist in deliverables related to audit compliance
• Reporting and Compliance: Enforce operations policies and best practices across the business

Skills

Relationship building

Attention to detail

Project management

Communication skills

Education

College degree in Finance or Marketing

Tools

Prisma

MediaOcean

Dynamics 365

Cognos

Job description

Overview As a Budget Project Manager, you will play an important role as the account and relationship support for all client financial matters between our clients, account management, activation and finance teams. This is a non-traditional role in a fast-paced client services environment, requiring significant attention to detail, precision and top relationship building skills. Strong problem-solving skills and commitment to seeing things to closure, along with a sense of urgency, are needed to build credible partnerships with both internal and external clients.

Responsibilities

• Project Management and Communication
• Ensure clear progression of related financial tasks across the business
• Stewarding new client onboardings and ensuring set up is completed timely and accurately
• Serve as a liaison between the client’s budget management group and the client team(s) to help coordinate projects across the business
• Support strong client relationships by developing outputs for reporting deliverables and trouble-shooting as needed to meet client expectations and those of the Budget Project Management function
• Help identify and trouble shoot any issues through the workflow to ensure tasks progress in a timely manner
• Attend or lead periodic client-related or departmental meetings

Billing

• Establish relationships with client’s finance and procurement teams and be the primary point of contact for any client related billing questions
• Partner with client teams to ensure POs are received and revised in a timely fashion
• Establish and monitor billing practices to ensure they are in accordance with client obligations
• Act as the primary support role for all items related to client billing internally
• Provide core support for ensuring timely receipt for client payment
• Track and maintain clear records of billing activity
• Review and support generation of core billing files and upload to client financial systems
• Prepare and maintain client financial reporting reports and back up as needed

Reporting and Compliance

• Ensure all appropriate documentation and authorizations are received in compliance with policies
• Review documentation and workflows to ensure compliance with processes and procedures
• Be familiar with and adhere to clients contractual obligations, departmental processes and procedures
• Develop and maintain regular financial reports to summarize the state of the account
• Review and follow up on key financial reports and ensure outstanding items are addressed on a timely basis by working with internal teams
• Develop and maintain agency and client forecasting files
• Assist in deliverables related to audit compliance
• Enforce operations policies and best practices across the business

Qualifications

• 8+ years of experience with growing responsibility in Digital media client finance or budget management positions
• College degree in Finance or Marketing or equivalent work experience.
• Familiarity across Prisma, MediaOcean, Dynamics 365, and Cognos preferred.
• Strong ability to develop and foster relationships.
• Strong attention to detail, problem solving, developing solutions and troubleshooting.
• Strong project management skills.
• Excellent oral, written, and interpersonal communication skills.

New York: $70,000.00-$125,000.00

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.

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