Manager, Intake

KabaFusion

Village of Colonie (NY)

On-site

USD 69,000 - 83,000

Full time

3 days ago

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Benefits offered by this job

Competitive compensation

Benefits start on your 1st day of work

401k with 4% match

Job summary

KabaFusion is seeking a Manager, Intake to lead the Intake Department, ensuring accurate referrals, authorizations, and reimbursement processes at the Albany location.

The role requires strong leadership, healthcare billing experience, and thorough knowledge of regulatory guidelines, with responsibilities spanning staff management, budgeting, and cross-functional collaboration.

Qualifications

Bachelor’s degree in business/related field or equivalent.
Minimum five (5) years’ experience in billing and/or intake.
Three (3) years of supervisory or management experience preferred.
Five (5) years in home infusion industry preferred.

Responsibilities

Directs the intake process including eligibility, authorization, negotiated rates and payor information.
Manages Intake Supervisors and Representatives; hires, trains and evaluates staff.
Ensures optimal operational workflow of the department.
Monitors customer service to improve patient, stakeholder and referral outcomes.
Collaborates with third party payers, Contract Management and Business Development on issues.
Ensures intake processes comply with ACHC and government regulations.
Collaborates with Sales on referrals and marketing reports.
Manages reimbursement and collections reports.
Manages the department budget.
Participates in location management and cross-department collaboration.

Skills

Intake guidelines

Insurance verification

Communication skills

Leadership

MS Office

CPR+ software

Strategic decision making

Independent work

Delegation

Confidentiality

Education

Bachelor’s degree in business/related field

Five years of billing/intake experience

Supervisory/management experience

Five years in home infusion industry (preferred)

Tools

MS Office

CPR+ software or similar

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Manager, Intake

ADMIN CORP - Reps, CORP Full Time Albany - NY Albany - KAF NY, Albany, NY, US

3 days ago Requisition ID: 4433

Salary Range: $68,640.00 To $83,200.00 Annually

Come join an exciting and innovative company that puts the “care” back in healthcare!

At KabaFusion, our patients come from all walks of life and so do we. We hire GREAT people, period! Our culture celebrates and supports the differences that make us unique. Here, it doesn’t matter what your role is, your hard work and dedication is not only recognized but celebrated. Join us and find out why this is the place to excel and do your best work.

About Us:

What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.

JOB SUMMARY:

This position oversees the Intake Department to ensure all information needed to acquirereimbursement for services is obtained at the start of care. The position also confirms that all referrals and authorizations for both acute and chronic therapies are processed appropriately, accurately and timely. The Intake Manager oversees staffing and ensures the department works within the operating budget, upholds revenue responsibility, and purchasing responsibility.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Directs the intake process by managing eligibility, authorization, negotiated rates, financial obligation documents, and all necessary payor information for all services rendered by the company.

2. Manages Intake Supervisors and Intake Representatives, for acute and chronic therapy patients. Conducts interviews, hiring and onboarding, and orientation of new employees. Conducts performance management and evaluations and ensures that proper training and customer service levels are met.

3. Ensures operational workflow of department is optimal.

4. Monitors customer service to improve patient, stakeholder, and referral source services and outcomes.

5. Collaborates with third party payer administrators, Contract Management Group, and Business Development staff on contract issues.

6. Manages and ensures intake processes, for acute and chronic therapies, are compliant with ACHC and government regulations.

7. Collaborates with Sales partners on referrals and marketing reporting.

8. Manages various reimbursement and collections reports.

9. Effectively manages the Intake Department fiscal budget.

10. Participates in overall management of location by meeting with operations leadership and other department managers to review operations, discuss and formulate resolutions to outstanding issues while maintaining and fostering an atmosphere of cooperation and collaboration between departments.

11. Other related duties as assigned.

SKILLS AND ABILITIES:

1. Knowledge of intake and authorization guidelines, regulations and standards for home infusion and home health.

2. Knowledge and experience of insurance verification, authorization and eligibility process.

3. Strong communication skills to work on patient specific financial arrangements.

4. Possess and exhibit advanced leadership skills, consulting skills and communication skills (oral, written and presentation) with ability to communicate with staff, executives, and customer base.

5. Proficient in Microsoft Office including Word, Excel, PowerPoint, Outlook; and experience with CPR+ software systems or similar systems preferred.

6. Ability to make strategic, operational, and administrative decisions in response to emerging conditions and environmental circumstances; innovative and flexible; ability to exercise good, professional judgment and accept responsibility.

7. Ability to work independently with strong organizational and analytical skills to complete reports/projects having strict timelines.

8. Able to delegate work to staff and provide follow up as needed.

9. Ability to maintain a high level of confidentiality concerning materials and conversations with staff, management, patients and third party payer administrators.

EDUCATION AND/OR EXPERIENCE:

1. Bachelor’s degree in business/related field; education and experience to equal bachelor’s degree; or technical equivalent of five (5) years similar experience.

2. Minimum of five (5) years’ experience in billing and/or intake preferred.

3. Three (3) years of supervisory or management experience preferred

4. Five (5) years of experience in home infusion industry is preferred

What we offer: