Manager I, Clinical Materials

Yale New Haven Health; New London (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Yale New Haven Health is seeking a Materials Management Supervisor to lead warehouse, storeroom, distribution and mailroom staffing. You will manage staffing, inventories, and requisitions, ensuring timely stock availability and adherence to safety standards.

Ideal candidates have 2–3 years in materials management plus supervisory experience, with strong leadership and Microsoft Office skills to support operations and budgeting.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 2–3 years in materials management or service-oriented dept.
• Prior manager/supervisor experience preferred; strong leadership.

Responsibilities

• Supervise staff and establish schedules aligned to department needs.
• Maintain adequate supplies and bed/inventory distribution.
• Monitor materials system (INFOR) for orders and status.
• Process requisitions and workflows for materials and HR ops.
• Perform monthly safety audits and address issues.
• Oversee physical inventories in warehouse/stockroom.
• Develop staffing schedules for Warehouse/Storeroom/Distribution.
• Prepare and justify annual staff and supply budgets.

Skills

Leadership abilities

Communication skills

Team leadership

Multitasking/priority management

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Web-based data management applications

Job description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

EEO/AA/Disability/Veteran

Responsibilities

• 1. Executes supervisory responsibilities over assigned staff.
  • 1.1 Establishes and issues schedules which reflect the appropriate utilization for routine distribution, and on-demand distribution consistent with overall hospital needs.
• 2. Customer and Patient Service responsibilities.
  • 2.1 Ensures all staff our maintaining and always excelling at customer service in striving for excellence in patient care at YNHH.
• 3. Ensures adequate supplies of equipment are maintained to meet patient flow requirements.
  • 3.1 Monitors BMD and ensures bed inventory is maintained and distributed to patient care units as needed.
• 4. Equipment acquisition, inventory, and recovery.
  • 4.1 Monitors the INFOR materials system to track status of equipment purchase orders.
• 5. Maintenance of Environment of Care.
  • 5.1 Ensures all materials areas are operating in accordance with regulatory standards for workplace safety. (OSHA, DPH, JCAHO, CMS etc.).
• 6. Utilizes Materials Management System and other information systems as necessary.
  • 6.1 Utilizes Hospital Materials and HR system, to process requisitions and workflow for materials, Finance and HR operations.
• 7. Performs other assignments as needed. Maintain all proper inspections on department vehicles.
  • 7.1 Perform monthly safety audits and correct any issues in identified.
• 8. Responsible for the preparation of stock orders based on Inventory usage, and communication of requirements to purchasing.
• 9. Oversees The Conducting Of Physical Inventories In The Warehouse And Stockroom.
• 10. Develops And Maintains All Staffing Schedules For The Warehouse, Stockroom, Distribution, Courier And Mailroom Personnel.
• 11. Prepares And Justifies Annual Staff And Supply Budgets For The Warehouse, Storeroom, Distribution And Mailroom.
• 12. Meets Performance Expectations For Customer Service, Teamwork, Resource Utilization And Staff And Self Development As Outlined In Performance Review.
• 13. Performs Other Duties As Assigned Or Directed To Ensure Smooth Operation Of The Department/Unit.

Qualifications

Education

High school diploma or GED is required; bachelor?s degree in business administration or related management discipline is preferred. Bachelor?s degree preferred or equivalent supervisory experience in healthcare services or related field.

Experience

Two to three years of experience related experience in materials management or service-oriented department. Strong exposure to customer relations and service excellence. Demonstrated success in functioning as a team in overseeing a diverse workforce in a fast-paced service environment preferred. Prior Manager/Supervisor Experience Preferred; Prior Computer Experience Is Also Required. Demonstrated ability to oversee a diverse workforce in a 24 hour per per day operational environment. Demonstrated ability to manage multiple priorities. Excellent communication skills knowledge and proficient operation and use of a computer based information system. Demonstrated ability to implement and support change required.

LICENSURE

Must have a current driver's license and an acceptable driving record.

Special Skills

Demonstrated leadership abilities. Ability to work well with many disparate departments. Ability to learn Materials Management equipment System quickly. Intermediate level end user skills utilizing Microsoft suite of applications (Word, Excel, Powerpoint) as well as a demonstrated ability to learn and utilize web based data management applications.

YNHHS Requisition ID

189328