MANAGER HIM

Methodist-Health-System; Dallas (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Methodist Health System in Dallas, TX seeks a Manager of Record Processing to oversee chart check-in, outpatient records, and ER chart workflows ensuring timely coding and billing. You will train staff, audit quality, and report productivity metrics while collaborating with medical staff to resolve incomplete records.

The role requires HIM experience, strong communication, leadership, and proactive problem solving, with a focus on compliance and staff development within a large health system.

Qualifications

• Graduate from an accredited HIM program or 5 years experience in an HIM department.
• RHIA, RHIT preferred, not required.
• 5 years experience in HIM with extensive knowledge of record processing.
• Strong written and verbal communication; leadership and initiative.

Responsibilities

• Manage the chart check-in process to ensure charts are in the correct folder the day the charts are picked up from the patient care units and all reports are printed and filed on the appropriate chart.
• Manage the outpatient record process by ensuring all records are received timely and processed to allow timely coding and billing.
• Verifies that ancillary outpatient records are accurately processed and filed by completing weekly audits.
• Certify that ancillary outpatient registrations are filed on a daily basis.
• Manage the emergency room chart process by ensuring all records are received timely and processed to allow timely coding and billing.
• Performs timely pertinent audits vital to HIM compliance and compile statistics to assure compliance with MHS Medical Staff Bylaws and regulatory agencies.
• Interacts with medical staff or other departments as HIM representative to resolve incomplete record issues timely.
• Schedules and conducts educational training for staff involved in the record completion process to assure new processes are explained and understood.
• Assist in management efforts by representing HIM at assigned meetings to participate in decision making processes.

Skills

Communication skills

Leadership

Time management

Independence

Education

HIM education

RHIA/RHIT preferred

Job description

Hours of Work :40 per weekDays Of Week :Monday - FridayWork Shift :Job Description :Your Job: The manager of record processing is responsible for managing the record processing workload to assure functions are performed in a timely manner with the degree of accuracy required. The position includes performing the various tasks, training new hires, auditing and reporting statistics of productivity and quality improvement indicators. Your Job Requirement: • Graduate from an accrediated HIM program or 5 years experience in a HIM department • RHIA, RHIT preferred, not required • 5 years experience in HIM with extensive knowledge of record processing processes. • Ability to professionally and effectively communicate (orally and in writing) • Detailed minded, prioritizes and organizes, strong leadership skills • Shows initiative, is a self starter, works independently within time frames delegated • Proactive, not reactive, analyzes problems accurately, develops recommendations and takes appropriate action to problem solve Your Job Responsibilities: • MANAGE THE CHART CHECK IN PROCESS TO ENSURE CHARTS ARE IN THE CORRECT FOLDER THE DAY THE CHARTS ARE PICKED UP FROM THE PATIENT CARE UNITS AND ALL REPORTS ARE PRINTED AND FILED ON THE APPROPRIATE CHART. • MANAGE THE OUTPATIENT RECORD PROCESS BY ENSURING ALL RECORDS ARE RECEIVED TIMELY AND PROCESSED TO ALLOW TIMEL Y CODING AND BILLING. • VERIFIES THAT ANCILLARY OUTPATIENT RECORDS ARE ACCURATELY PROCESSED AND FILED BY COMPLETING WEEKLY AUDITS. • CERTIFY THAT ANCILLARY OUTPATIENT REGISTRATIONS ARE FILED ON A DAILY BASIS. • MANAGE THE EMERGENCY ROOM CHART PROCESS BY ENSURING ALL RECORDS ARE RECEIVED TIMEL Y AND PROCESSED TO ALLOW TIMELY CODING AND BILLING. • PERFORMS TIMELY PERTINENT AUDITS VITAL TO HIM COMPLIANCE (VERBAL- TELEPHONE READ BACK, PROHIBITED ABBREVIATIONS, TIMING AND DATING MEDICAL RECORD ENTRIES, H&P AND OP TIMELINESS, ETC) AND COMPILE STATISTICS TO ASSURE COMPLIANCE WITH MHS MEDICAL STAFF BYLAWS AND REGULATORY AGENCIES UTILIZING CRITERIA DEVELOPED AND/OR APPROVED BY HIM MANAGEMENT OR HIM COMMITTEE. • INTERACTS WITH MEDICAL STAFF OR OTHER DEPARTMENTS AS HIM REPRESENTATIVE TO RESOL VE INCOMPLETE RECORD ISSUES TIMELY. • SCHEDULES AND CONDUCTS EDUCATIONAL TRAINING FOR STAFF INVOLVED IN THE RECORD COMPLETION PROCESS TO ASSURE NEW PROCESSES ARE EXPLAINED AND UNDERSTOOD. • ASSIST IN MANAGEMENT EFFORTS BY REPRESENTING HIM AT ASSIGNED MEETINGS TO PARTICIPATE IN DECISION MAKING PROCESSES REGARDING HIM. • PERFORM MANAGEMENT DUTIES SUCH AS TIME AND ATTENDANCE, INCENTIVE PA Y, INTERVIEWING SELECTION, ORIENTATION, STAFF DEVELOPMENT AND TRAINING, JOB DESCRIPTIONS, RECOGNITION, COUNSELING AND EVALUATIONS • ASSIST WITH THE DEVELOPMENT, IMPLEMENTATION AND MONTHL Y MONITORING OF PRODUCTIVITY PERFORMANCES AND QUALITY IMPROVEMENT ACTIVITIES OF THE HIM DEPARTMENT. • COORDINATE MONITORING OF WEEKLY LOCATOR AUDITS TO MAINTAIN THE INTEGRITY OF THE COMPUTER SYSTEM. • CONSISTENTLY PROVIDE ADEQUATE STAFF COVERAGE THROUGH CLOSE SCHEDULING, OVERTIME AND/OR CROSS TRAINING TO MAINTAIN THE VARIOUS WORKLOAD TURNAROUND TIMESMethodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare, Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we’ve earned:Great Place to Work Certified 2026-2027Glassdoor’s Best Places to Work 2025 & 2026Glassdoor’s Best Places to Work in Healthcare, Biotech & Pharma 2026TIME’s Best Companies for Future Leaders 2025 & 2026Newsweek’s America’s Most Admired Workplaces 2026Glassdoor’s Best-Led Companies 2025Fortune Best Workplaces in Health Care 2025Military Friendly Gold Employer 2025Becker’s Hospital Review 150 Top Places to Work in Healthcare 2025Newsweek’s Americas Greatest Workplaces 2025