MANAGER HIM

Methodist Health System

Dallas (TX)

On-site

USD 70,000 - 90,000

Full time

4 hours ago

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Job summary

Methodist Health System is seeking a Manager of Record Processing in Dallas to lead the chart check-in and outpatient record workflows, ensuring timely coding and billing. You will train staff, audit productivity and quality, and coordinate cross-functional efforts to resolve record issues efficiently.

The role requires HIM expertise, strong communication, initiative, and proactive problem solving, with responsibilities spanning staffing, time management, and process improvement within the HIM

Qualifications

Graduate from an accrediated HIM program or 5 years experience in a HIM department.
RHIA or RHIT preferred, not required.
5 years HIM experience with extensive knowledge of record processing.
Ability to communicate effectively, both oral and written.
Detail-oriented, organized, with strong leadership.

Responsibilities

Manage the chart check-in process to ensure proper filing and reporting.
Oversee outpatient record processing to support timely coding and billing.
Verify ancillary outpatient records with weekly audits.
Certify daily ancillary outpatient registrations.
Manage ED chart process for timely coding and billing.
Interact with medical staff to resolve incomplete records promptly.
Schedule and conduct educational training for staff on new processes.
Assist management with meetings, decisions, and staff development.
Perform duties such as time/attendance, incentives, interviews, orientation, and evaluations.
Support productivity and quality improvement initiatives in HIM.
Coordinate weekly locator audits to maintain system integrity.
Ensure adequate staff coverage through scheduling and cross-training.

Skills

Leadership

HIM knowledge

Communication

Training

Auditing

Education

Accredited HIM program

Job description

Job Description:

Your Job: The manager of record processing is responsible for managing the record processing workload to assure functions are performed in a timely manner with the degree of accuracy required. The position includes performing the various tasks, training new hires, auditing and reporting statistics of productivity and quality improvement indicators.

Your Job Requirement:

Graduate from an accrediated HIM program or 5 years experience in a HIM department
RHIA, RHIT preferred, not required
5 years experience in HIM with extensive knowledge of record processing processes.
Ability to professionally and effectively communicate (orally and in writing)
Detailed minded, prioritizes and organizes, strong leadership skills
Shows initiative, is a self starter, works independently within time frames delegated
Proactive, not reactive, analyzes problems accurately, develops recommendations and takes appropriate action to problem solve

Your Job Responsibilities:

MANAGE THE CHART CHECK IN PROCESS TO ENSURE CHARTS ARE IN THE CORRECT FOLDER THE DAY THE CHARTS ARE PICKED UP FROM THE PATIENT CARE UNITS AND ALL REPORTS ARE PRINTED AND FILED ON THE APPROPRIATE CHART.
MANAGE THE OUTPATIENT RECORD PROCESS BY ENSURING ALL RECORDS ARE RECEIVED TIMELY AND PROCESSED TO ALLOW TIMEL Y CODING AND BILLING.
VERIFIES THAT ANCILLARY OUTPATIENT RECORDS ARE ACCURATELY PROCESSED AND FILED BY COMPLETING WEEKLY AUDITS.
CERTIFY THAT ANCILLARY OUTPATIENT REGISTRATIONS ARE FILED ON A DAILY BASIS.
MANAGE THE EMERGENCY ROOM CHART PROCESS BY ENSURING ALL RECORDS ARE RECEIVED TIMEL Y AND PROCESSED TO ALLOW TIMELY CODING AND BILLING.
INTERACTS WITH MEDICAL STAFF OR OTHER DEPARTMENTS AS HIM REPRESENTATIVE TO RESOL VE INCOMPLETE RECORD ISSUES TIMELY.
SCHEDULES AND CONDUCTS EDUCATIONAL TRAINING FOR STAFF INVOLVED IN THE RECORD COMPLETION PROCESS TO ASSURE NEW PROCESSES ARE EXPLAINED AND UNDERSTOOD.
ASSIST IN MANAGEMENT EFFORTS BY REPRESENTING HIM AT ASSIGNED MEETINGS TO PARTICIPATE IN DECISION MAKING PROCESSES REGARDING HIM.
PERFORM MANAGEMENT DUTIES SUCH AS TIME AND ATTENDANCE, INCENTIVE PA Y, INTERVIEWING SELECTION, ORIENTATION, STAFF DEVELOPMENT AND TRAINING, JOB DESCRIPTIONS, RECOGNITION, COUNSELING AND EVALUATIONS
ASSIST WITH THE DEVELOPMENT, IMPLEMENTATION AND MONTHL Y MONITORING OF PRODUCTIVITY PERFORMANCES AND QUALITY IMPROVEMENT ACTIVITIES OF THE HIM DEPARTMENT.
COORDINATE MONITORING OF WEEKLY LOCATOR AUDITS TO MAINTAIN THE INTEGRITY OF THE COMPUTER SYSTEM.
CONSISTENTLY PROVIDE ADEQUATE STAFF COVERAGE THROUGH CLOSE SCHEDULING, OVERTIME AND/OR CROSS TRAINING TO MAINTAIN THE VARIOUS WORKLOAD TURNAROUND TIMES

Hours of Work:

40 per week

Days Of Week:

Monday - Friday

Methodist Health System

Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare, Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we’ve earned: