Manager for Faculty Appointments (Academic Affairs Manager)

The City University of New York; New York (NY); On-site; USD 95,000 - 110,000; Full time

Job summary

Borough of Manhattan Community College (BMCC) seeks an Academic Affairs Manager to oversee full-time faculty personnel actions and ensure compliance with CUNY policies, bylaws, and union contracts.

You will advise department chairs, coordinate appointments and tenure reviews, and support governance processes across the college. Strong collaboration and discretion are essential in this trusted role.

Qualifications

• Bachelor’s degree and six years' relevant experience required.
• Master’s degree strongly preferred.
• Experience in faculty affairs, academic administration, or higher education personnel processes.
• Knowledge of faculty appointment, tenure, and promotion systems within a unionized higher education environment.
• Experience within the City University of New York (CUNY) or a comparable public higher education system.
• Familiarity with CUNY Board of Trustees Bylaws, PSC CUNY collective bargaining agreements, and shared governance structures.
• Strong organizational, analytical, and communication skills, with demonstrated ability to handle confidential information with discretion.
• Proven ability to collaborate effectively with faculty, administrators, and staff across multiple levels of the institution.

Responsibilities

• Oversee all full time faculty personnel processes, including appointments, reappointments, tenure, promotion, pre tenure review, and academic leaves, in accordance with CUNY policies and contractual requirements.
• Prepare, review, and coordinate faculty appointment and review materials for institutional, college wide, and university level consideration.
• Administer external review processes related to tenure and promotion, including solicitation, tracking, and documentation of external evaluations.
• Track and report faculty workload both full-time and adjunct.
• Manages process for Faculty Leave applications.
• Serve as a confidential representative and primary liaison to the College Personnel and Budget Committee and related departmental and college wide personnel review committees.
• Monitor and manage personnel timelines, including appeals, notifications, and issuance of official letters of reappointment, non reappointment, and statements of reasons.
• Collaborates with Human Resources to ensure all documentation is processed for personnel activity.
• Advise and support department chairs and academic administrators in guiding eligible faculty through appointment, reappointment, promotion, and tenure processes.
• Draft and review guidance letters and personnel correspondence for review by the President, Provost, and College Labor Designee, ensuring accuracy and compliance.
• Assist in the development, planning and implementation of college wide orientations and onboarding activities for new full time and part time faculty.
• Contribute to institutional planning and continuous improvement related to faculty affairs, governance, and academic quality.
• Ensures website for the Office of Faculty Affairs is up to date with accurate information.

Skills

Organizational skills

Analytical skills

Communication skills

Education

Bachelor's degree

Master's degree

Job description

The Borough of Manhattan Community College (BMCC), part of the City University of New York (CUNY) system, is a vibrant, pluralistic learning community committed to students' intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member's ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC's motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.

The Academic Affairs Manager serves as a senior manager within the Office of Academic Affairs and plays a critical role in administering faculty personnel actions at Borough of Manhattan Community College. Reporting to the Associate Dean of Faculty (or designee), the Academic Affairs Manager oversees and coordinates all aspects of full time faculty appointments, reappointments, tenure, promotion, pre tenure review, and academic leaves, ensuring compliance with CUNY Board of Trustees Bylaws, PSC CUNY collective bargaining agreements, and college and university policies. The Academic Affairs Manager acts as a confidential liaison to the College Personnel and Budget Committee and provides expert guidance to faculty, department chairs, and academic leadership throughout the faculty review and appointment lifecycle.

Key Responsibilities

Faculty Personnel Administration

• Oversee and manage all full time faculty personnel processes, including appointments, reappointments, tenure, promotion, pre tenure review, and academic leaves, in accordance with CUNY policies and contractual requirements.
• Prepare, review, and coordinate faculty appointment and review materials for institutional, college wide, and university level consideration.
• Administer external review processes related to tenure and promotion, including solicitation, tracking, and documentation of external evaluations.
• Track and report faculty workload both full-time and adjunct.
• Manages process for Faculty Leave applications

Committee and Governance Support

• Serve as a confidential representative and primary liaison to the College Personnel and Budget Committee and related departmental and college wide personnel review committees.
• Monitor and manage personnel timelines, including appeals, notifications, and issuance of official letters of reappointment, non reappointment, and statements of reasons.
• Collaborates with Human Resources to ensure all documentation is processed for personnel activity.

Advising and Guidance

• Advise and support department chairs and academic administrators in guiding eligible faculty through appointment, reappointment, promotion, and tenure processes.
• Draft and review guidance letters and personnel correspondence for review by the President, Provost, and College Labor Designee, ensuring accuracy and compliance.

Faculty Engagement and Institutional Support

• Assist in the development of, planning and implementation of college wide orientations and onboarding activities for new full time and part time faculty.
• Contribute to institutional planning and continuous improvement related to faculty affairs, governance, and academic quality.
• Ensures website for the Office of Faculty Affairs is up to date with accurate information.

Qualifications

Minimum Qualifications

• Bachelor’s degree and six years' relevant experience required.

Preferred Qualifications

• Master’s degree strongly preferred.
• Demonstrated experience in faculty affairs, academic administration, or higher education personnel processes.
• Knowledge of faculty appointment, tenure, and promotion systems within a unionized higher education environment.
• Experience within the City University of New York (CUNY) or a comparable public higher education system.
• Familiarity with CUNY Board of Trustees Bylaws, PSC CUNY collective bargaining agreements, and shared governance structures.
• Strong organizational, analytical, and communication skills, with demonstrated ability to handle confidential information with discretion.
• Proven ability to collaborate effectively with faculty, administrators, and staff across multiple levels of the institution.

Cuny Title Overview

• Manages College activities and operations related to Academic matters, under a senior administrator.
• Coordinates academic program administration; ensures quality of service delivery to students
• Assists Director with developing strategic plan and evaluating outcomes; prepares management reports
• Liaisons with faculty and professional staff in departments and offices across the College
• May manage professional and/or clerical staff
• May act on behalf of Director in his/her absence
• Performs related duties as assigned.

CUNY TITLE

Higher Education Associate

FLSA

Exempt

Compensation And Benefits

Salary range is $95,094 - $109,519; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title Name

Academic Affairs Manager

Location

Borough of Manhattan CC