Manager – Financial Shared Services

W3Global; Tempe (AZ); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

HSA

Life insurance

Short/Long-term disability

Job summary

W3Global in Tempe, AZ is seeking a hands-on Shared Services Manager to lead high-volume AP/AR operations across multiple entities. You will drive process automation, ensure subledger integrity, and mentor a growing team while partnering with the Corporate Controller to optimize cash flow and internal controls.

The role requires 6+ years in AP/AR with 2+ years supervising, strong ERP experience, and excellence in communication. On-site position with competitive base pay and benefits.

Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration.
• 6+ years of Accounts Payable and/or Accounts Receivable experience, with minimum 2+ years supervising a team.
• Strong understanding of GAAP, general ledger, debits/credits, and internal control frameworks.
• Hands-on experience with ERP platforms and AP/AR automation tools.
• Advanced Excel skills and data modelling for financial analysis.
• Excellent written and verbal communication for cross-functional collaboration.

Responsibilities

• Oversee end-to-end AP/AR processes across entities.
• Lead and develop AP/AR teams, ensuring accuracy and timeliness.
• Manage payment runs (checks, ACH, wire) and approve workflows.
• Direct billing, cash applications, and collections strategies.
• Monitor DSO/DPO metrics and aging reports.
• Maintain master data controls and fraud prevention measures.
• Support month-end close and subledger reconciliation to GL.
• Identify and implement process automation to improve cash flow.

Skills

Team leadership

AP/AR management

Process automation

Subledger to GL reconciliation

Internal controls

Excel skills

Communication skills

Education

Bachelor's degree in Accounting/Finance/Business Administration

CPA/CMA/CAPP or equivalent certification (nice to have)

Tools

NetSuite ERP

Bill.com

Coupa

AvidXchange

Job description

Tempe, Arizona | On-Site | Full-Time

Position Mandate

Lead and optimize end-to-end procure-to-pay and order-to-cash operations across multiple residential energy business entities. Oversee daily Accounts Payable and Accounts Receivable functions, enforce robust internal and master data controls, optimize DSO/DPO metrics, and manage, train, and develop AP/AR team members while driving process automation and subledger accuracy.

Company Overview

A $120M diversified residential energy technology group combining energy infrastructure, software, and customer-facing services. Its growing portfolio includes a flagship home energy subscription brand and other brands serving homeowners. Full company details will be shared with candidates at the interview stage.

How We Hire

We hire based on a four-tier pyramid, in strict order. Skills are the base of the pyramid, not the top.

• Leadership / Drive (The Apex)
• Sets and maintains an exceptional standard for financial transaction accuracy and subledger integrity with minimal executive oversight.
• Takes full operational ownership of AP/AR workflows, team execution, subledger accuracy, and risk mitigation across multiple entities.
• Positive Mindset
• Thrives when performance is measured by DSO, DPO, subledger alignment, SLA adherence, and internal audit compliance.
• Excels in a fast-paced, high-growth environment while remaining calm under pressure, constructive during operational challenges, and professional.
• Solution-Driven
• Maintains clear, executive-ready communication when resolving complex vendor disputes or sensitive customer credit and collection issues.
• Proactively identifies workflow bottlenecks, fraud risks, and control gaps, implementing scalable, automated solutions before they impact operational cash flow.
• Skill Set (The Base)
• Ensures subledgers are reconciled, payment runs are audited and released on schedule, cash is applied accurately, and master data is secured.
• The specific management, control, and technical capabilities are detailed in the sections below. Industry knowledge can be developed; the core requirements must already be in place.

The Role

Scope:

Strategic and operational oversight of shared services accounting operations (AP/AR), procure-to-pay and order-to-cash process standardization, team leadership, vendor/customer dispute resolution, and month-end subledger reconciliation.

Reports to:

Corporate Controller

Ideal Hire:

A hands-on Shared Services Manager with proven expertise in high-volume AP/AR management, team leadership, ERP systems, internal controls, process automation, and subledger-to-GL reconciliations.

What You'll Do

• Procure-to-Pay & Order-to-Cash Oversight: Manage and streamline end-to-end procure-to-pay and order-to-cash cycles across all operating entities.
• Team Leadership & Performance: Supervise, mentor, and establish performance standards for the AP/AR team, providing clear guidance and operational support.
• Payment Operations & Disbursements: Ensure accurate and timely vendor payments, oversee check, ACH, and wire payment runs, and maintain rigorous payment approval workflows.
• Billing & Collections Management: Direct customer billing, cash applications, credit hold decisions, and collections strategies to maintain healthy cash flow.
• Working Capital & Metrics Monitoring: Track and optimize key financial metrics, including DSO, DPO, aging reports, and bad debt reserves.
• Master Data Controls & Fraud Prevention: Maintain vendor and customer master data controls, enforcing strict fraud prevention and risk mitigation measures.
• Dispute Resolution & Escalations: Serve as the escalation point for complex or high-priority vendor and customer account disputes.
• Month-End Close & Reconciliation: Reconcile AP and AR subledgers to the general ledger during month-end close and maintain accurate balance sheet schedules.
• Process Automation & Standardization: Identify opportunities to standardize and automate core workflows, such as invoice capture, electronic payments, and lockbox processes.
• Audit Support & Internal Controls: Enforce AP/AR policies, maintain standard operating procedures, and support internal and external financial audits.

What We're Looking For

• Bachelor's degree in Accounting, Finance, or Business Administration.
• 6+ years of Accounts Payable and/or Accounts Receivable experience, with at least 2+ years supervising a team.
• Solid understanding of standard accounting principles, including general ledger, debits and credits, subledger reconciliations, and internal control frameworks.
• Working knowledge and hands-on experience with modern ERP platforms and AP/AR automation software.
• Intermediate to advanced Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and data modeling.
• Strong written, verbal, and interpersonal communication skills for collaborating across internal departments, vendors, and customers.
• Proven track record of high-volume transaction processing and managing financial operational risks with exceptional attention to detail.

Nice to Have

• Direct experience implementing AP/AR automation tools such as Bill.com, Coupa, or AvidXchange.
• Hands‑on experience with NetSuite ERP in a multi‑entity or multi‑brand structure.
• Professional accounting or receivables certification (e.g., CPA, CMA, APP/CAPP).
• Background in residential energy, solar, home services, or high‑growth subscription/field service business models.

Your First 90 Days

First 30 Days

• Audit current AP/AR subledgers and workflows.
• Evaluate master data controls and team capabilities.
• Become familiar with system setups across business brands.

First 60 Days

• Take full operational ownership of weekly payment run approvals.
• Manage aging and DSO/DPO tracking.
• Oversee monthly subledger-to-GL reconciliations and routine dispute escalations.

First 90 Days

• Implement initial process automation improvements, such as lockbox or automated invoice capture.
• Standardize department SOPs.
• Optimize bad debt and aging controls.

Compensation & Benefits

• Base Pay Range: $85,000-$115,000 per year, depending on experience, team leadership background, and relevant certifications (exempt, full-time).
• Incentive Compensation: Eligible for an annual performance bonus and long-term incentives.
• Health & Insurance: Comprehensive medical, dental, and vision coverage; HSA; company‑paid life insurance; voluntary supplemental life; short‑ and long‑term disability.
• Retirement: 401(k) with a generous employer match.