Manager, Faculty & Administrative Affairs

Yale University; New Haven (CT); Hybrid; USD 68,000 - 121,000; Full time

Job summary

Yale University seeks a Manager of Faculty and Administrative Affairs in New Haven. This role partners with OB/GYN and Urology to guide faculty appointments, promotions, recruitment, and credentialing, while overseeing onboarding, visas, and lifecycle processes.

You will lead a team of support staff within the Integrated Business Office, coordinating with Yale Medicine, Yale New Haven Hospital, and HR-related offices to advance departments' missions.

Qualifications

• Bachelor’s Degree in related field and three years of related experience.
• Experience in faculty recruitment, appointments, reappointments, credentialing, and faculty affairs processes.
• Onboarding, offboarding, visas, and lifecycle matters in an academic/healthcare setting.

Responsibilities

• Reviews staffing needs, salary guidelines, and labor interpretations for staff in one or more departments.
• Oversees administrative support and provides recommendations and solutions.
• Manages technology needs, inventory, and system requirements for departments.
• Prepares budgets and financial analyses; reports actual vs. budgeted performance.
• Manages facilities, space, equipment, and office supplies.
• Coordinates training sessions for policy updates and new practices.
• Ensures compliance with university and federal regulations.
• Develops administrative policies for assigned departments.
• Reviews and implements departmental policies related to administrative functions.
• Assesses staff development and staffing levels.
• Conducts surveys, interviews, focus groups and competitive analyses to inform user requirements.
• Manages a staff of exempt and non-exempt employees.
• Performs other duties as assigned.

Skills

Faculty affairs

HR in academia

Interpersonal skills

Communication

Detail-oriented

Microsoft Office

Education

Bachelor’s Degree

Tools

Workday

Interfolio

Salesforce

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Under the direction of the Associate Director of Faculty and Administrative Affairs, the Manager of Faculty and Administrative Affairs serves as a strategic partner to the departments of Obstetrics, Gynecology and Reproductive Sciences (OBGYN) and Urology. This position is responsible for delivering high quality and thoughtful guidance on matters related to faculty, staff, students and scholars to support the advancement of the overall missions of both departments. The Manager works collaboratively with departmental chairs, faculty leaders and YSM leaders to manage and execute faculty appointments and promotions, faculty recruitment, and faculty credentialing. This role is also responsible for the oversight of all faculty and staff related matters including but not limited to onboarding, offboarding, visas, and other lifecycle processes.

The Manager is responsible for the guidance and supervision of a team of support staff in the faculty and staff affairs office. This position is part of the Emergency Medicine, OBGYN, Ophthalmology and Urology Integrated Business Office (IBO).

The Manager will regularly partner with IBO business office staff and division administrators within OBGYN and Urology, and will work closely with other departments including but not limited to Yale Medicine, Yale New Haven Hospital, the Office of Academic and Professional Development, Central Human Resources, the Office of Postdoctoral Affairs and the Office of International Students and Scholars.

This position is Hybrid 3days/week onsite is required.

Required Skills And Abilities

• Demonstrated experience in faculty affairs or human resources in an academic or healthcare setting. Proven experience with faculty recruitment, appointments, reappointments, credentialing, faculty advertisements, and other faculty affairs related processes, activities and systems.
• Proven interpersonal skills with developing strong relationships with faculty, leaders, staff and/or other stakeholders. Strong written and verbal communication skills and demonstrated ability to influence others.
• Demonstrated ability to independently and proactively handle complex issues in a timely manner with sound judgment and attention to detail.
• Proven skills in decision making, organizing, planning, problem-solving and conflict management. Demonstrated ability to prioritize and multitask in a fast-paced environment.
• Advanced computer skills, including proficiency with Microsoft Word, Excel, PowerPoint and Outlook, and the ability to learn new systems quickly.

Preferred Skills And Abilities

• Proven experience managing and developing a team.
• Demonstrated experience with Workday, Interfolio and Salesforce.

Principal Responsibilities

• Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University. 2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed. 3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments. 5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies. 6. Manages administrative support for activities of one or more departments to ensure timely completion of projects. 7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted. 8. Ensures compliance with University and federal regulations as they apply to the assigned departments. 9. Identifies, plans, and develops administrative policies for the assigned departments. 10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis. 13. Manages a staff of exempt and non-exempt employees. 14. May perform other duties as assigned. Required Education and Experience Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.

Job Posting Date

08/12/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Salary Range

$68,000.00 - $120,500.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.