Manager Facilities & Program Management

ULTA Beauty; Bolingbrook (IL); On-site; USD 88,000 - 103,000; Full time

Job summary

Join a leading beauty retailer, ULTBeauty, as a Facilities Program Manager. You will oversee facilities-related projects ensuring alignment with organizational goals and regulatory standards, manage vendor relationships, and play a crucial role in strategies for business continuity and disaster recovery.

Benefits

Paid time off

Health, dental, and vision benefits

Life and disability benefits

Qualifications

• 7-10 years of Facilities/Retail Management experience.
• Excellent problem-solving and communication skills.
• Ability to evaluate data and manage multiple projects.

Responsibilities

• Oversees planning and management of facilities-related programs.
• Ensures compliance with safety and regulatory standards.
• Manages relationships with vendors and supports emergency preparedness.

Skills

Problem-solving

Organizational Skills

Communication

Project Management

Financial Acumen

Education

Bachelor's degree

Tools

Excel

PowerPoint

Access

Job description

OVERVIEW

Discover greater levels of performance. With over 1,200 stores throughout the U.S., Ulta Beauty is revolutionizing the beauty retail experience. With new stores coming online on a continual basis and the re-engineering of existing locations with the latest design and technological advancements for heightened guest experiences, we’re not just growing, we’re thriving. Through consistent innovation and a bold commitment to reimagination. If you want the opportunity to build something strategic, to take ownership of your career trajectory, to apply your passion to operational excellence, Ulta Beauty provides the kind of stability and support few organizations can match. So be curious. Be flexible. Be more than you thought possible. The future is yours at Ulta Beauty.

THE IMPACT YOU CAN HAVE:

The Facilities Program Manager oversees the planning, implementation, and management of facilities-related programs and projects. This role ensures that all facility operations are aligned with organizational goals and regulatory standards, including maintenance, construction, renovations, sustainability initiatives, and vendor management. Additionally, this role will be involved in developing, implementing, and maintaining comprehensive business continuity and disaster response plans focused on facilities operations to ensure organizational resilience by minimizing risk and disruption to physical infrastructure and operations during and after emergencies, natural disasters, and unplanned events.

YOU'LL ACCOMPLISH THESE GOALS BY:

• Develop, implement, and manage facilities programs across multiple sites and departments.
• Oversee invoice payments; negotiate pricing for supplies, labor, etc. with all vendors in a partnership with Procurement.
• Responsible for the management of all costs under the repairs and maintenance, janitorial, trash removal, storage expense, recurring expense, fixtures and capitalized maintenance budgets.
• Maintains relationships with vendors and contractors to ensure good, reliable sources of Retail Support information.
• Evaluates the performance of vendors and recommends contract renewals.
• To manage the annual formalized bidding process to ensure cost evaluations and quality assurance.
• Participate in preventive maintenance and repair strategies to ensure operational efficiency and safety.
• Ensure compliance with federal, state, and local regulations, including OSHA, ADA, fire, and building codes.
• Develop and manage facilities-related business continuity and disaster recovery strategies to ensure continuity of critical operations.
• Collaborate with Facilities, IT, Loss Prevention, Environmental Health & Safety, and Senior leadership to align continuity plans with enterprise-wide strategies
• Serve as the primary point of contact during facility-related emergencies or incidents.
• Lead the development and regular testing of emergency response, evacuation, and recovery plans specific to physical assets.
• Coordinate and support facility readiness during incidents such as power outages, weather events, pandemics, or supply chain disruptions.
• Evaluate facility systems (HVAC, power, fire safety, security, etc.) to ensure redundancy and continuity during disruptions.
• Create and maintain documentation, including playbooks, contingency plans, and recovery procedures.
• Serve as the point of contact during facilities-related crises or emergencies, providing direction and updates to stakeholders.
• Maintain compliance with local, state, and federal regulations regarding safety and emergency preparedness.
• Continuously improve continuity plans through after-action reviews and lessons learned.

THE ESSENTIALS FOR SUCCESS:

• Bachelor's degree, and/or 7-10 years of Facilities/Retail Management experience
• Excellent problem-solving skills
• Strong organizational and influencing skills
• Excellent oral and written communication skills
• Strong process improvement and project management skills
• Ability to gather, evaluate and summarize data
• Exceptional financial acumen
• Excel and PowerPoint skills required, knowledge of Access a plus

#LI-JB2

The pay range for this position is $88,200.00 - $103,000.00 / Year with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta
ABOUT

AtUlta Beauty(NASDAQ: ULTA),the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.