Manager, Facilities Planning

Milwaukee Area Technical College; Milwaukee (WI); On-site; USD 85,000 - 110,000; Full time

Job summary

Milwaukee Area Technical College is seeking a Manager, Facilities Planning, who will oversee planning, development, and construction of new and existing facilities. You will coordinate and project manage remodeling, and supervise professional staff under the Director, Facilities Planning, Construction, & Sustainability.

Responsibilities include developing multi-year plans, managing budgets, schedules, and compliance with codes and regulations, and collaborating with contractors, architects, and

Qualifications

• Bachelor’s degree in Architecture or closely related field and 3 years of progressively responsible work experience with staff supervision.
• Experience supervising professional personnel, contractors, and vendors.
• Knowledge of building codes, budgets, cost estimating, and project scheduling.

Responsibilities

• Oversee planning, analysis, and review of new and existing facilities and space.
• Coordinate capital projects, budgets, schedules, and approvals.
• Develop and implement departmental policies, procedures, and staff training.
• Lead cross-functional collaboration with internal and external stakeholders.

Skills

Construction terms

Budgeting

Project scheduling

Leadership

Stakeholder management

Regulatory compliance

Education

Bachelor's in Architecture

Staff supervision

Master's degree (preferred)

Registered Architect (preferred)

Tools

Spreadsheets

Google Suite

Job description

Under the general supervision of the Director, Facilities Planning, Construction, & Sustainability, the Manager, Facilities Planning, oversees the planning, development, and construction of new and existing physical facilities; coordinates and project manages new construction, remodeling, and renovation and professional staff as directed by contracts schedules and budgets.

Work is generally diversified requiring judgment, analysis and decision-making according to established practices, procedures and building codes. Ensures that compliance with state and federal regulations and engineering and construction codes are followed. Responsibilities include daily planning, budgets, design, direction, implementation and evaluation of department activities. Communication is continuous between the division, industry partners, specialized agencies, and governmental regulatory bodies.

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

Facilities & Space Planning:

Supervises and directs the planning, analysis, and review of both new and existing facilities and space. Oversees the preparation of project documentation, including reports, budgets, shop drawings, and required approvals. Facilitates the development, adoption, implementation, and updating of a Facilities Multi-Year Plan to guide campus development. Guides and reviews all projects and space assignments in alignment with the Multi-Year Plan and established college standards.

Capital Project Management & Construction Oversight:

Acts as liaison between contractors, architects, engineers, Facilities Planning, Operations, and other internal stakeholders. Provides general oversight and resource support for all aspects of capital projects and general construction. Prepares capital project budgets, general conditions budgets, and detailed cost estimates. Supervises and assists in preparing project schedules, RFPs, construction-related state submittals, and the Three-Year Plan. Provides monthly cost forecasting reports and projections to administration. Expedites change order (PCO & CO) costs and maintain updated change order logs.

Systems & Compliance Oversight:

Ensures compliance and coordination for a wide range of systems including plumbing, HVAC, electrical, data, controls, building automation, security, fire protection, fire alarms, ADA compliance, AV systems, and building code interpretations. Monitors and evaluates operations, construction standards, and job site practices for quality, compliance, safety, and cost-effectiveness. Controls and monitors labor, materials, and equipment usage.

Policy Development, Maintenance, and Training:

In partnership with the director, formulates, recommends and implements policies, processes and procedures. Oversees the development and implementation of departmental operating procedures and ensures staff has appropriate training on these procedures. Facilitates the development of institutional standards for furniture, finishes, space planning, and general construction. Guides and reviews procurement and project execution to ensure consistency with college-wide standards.

Fiscal and Budget Administration:

Assists the dean with the departmental budget to ensure appropriate expenditures consistent with office needs, goals, and objectives. Monitors budget activity, including attention to hiring, training, budget requirements, implementation, and collaboration with other departments.

Committee Participation and System Engagement

Participates in cross-functional committees and organizes, reviews, and debriefs meetings among stakeholders. Leads the cross-functional advisory team for student employee oversight and development including new employee orientation, supervisory training, and student employee on-boarding.

Data-Driven Decision Making and Continuous Improvement:

Leverages data analytics to drive informed decision-making and fosters continuous improvement within the area of responsibility. Analyzes key performance indicators (KPIs) and relevant metrics to gain actionable insights and monitors performance measures aligned with organizational goals. Utilities data to inform strategic and operational decisions.

Applies continuous improvement methodologies (e.g., Plan-Do-Study-Adjust) based on data analysis promoting a data-driven culture and enhancing team data literacy.

Ethics and Confidentiality:

Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.

Cross Functional Relationships and Collaborative Teamwork:

Establishes, maintains, and enhances positive work relationships with students, staff, faculty, administrators and external resources.

Leadership and Supervision:

Develops and manages a high performing team that is highly skilled and motivates staff to remain focused on the delivery of quality and value-added services and allocates cross-functional responsibilities and work processes. Responsibilities include hiring, coaching/mentoring, performance management, and progressive discipline as needed.

Continuous Learning & Professional Development:

Maintains current knowledge of best practices and standards in higher education with an emphasis on community colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties:

Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives. Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.

Required Education & Experience

Bachelor’s degree in Architecture, or closely related field and three (3) years of progressively responsible work experience as outlined in the description which includes three (3) years of staff supervision or one (1) year of staff supervision combined with an Emerging Leaders equivalency.

Staff supervision is the oversight of full-time staff including hiring, coaching, mentoring, evaluating, performance management, discipline and termination.

Preferred Education & Experience

Master’s degree in Construction, Architecture, or relevant field; Prefer five (5) years of experience of progressively responsible work experience in higher education, including more than three (3) years of staff supervision.

Preferred License/Certification:

Registered Architect with State of Wisconsin.

Knowledge, Skills, & Abilities

• Strong understanding of construction terms, scheduling and planning.
• Strong knowledge of capital construction procedures, experience in program management, demonstrated leadership of construction projects.
• Knowledge of building codes and municipal ordinances.
• Knowledge of budgets; cost estimating; and projections.
• Ability to overcome obstacles by fostering creativity and innovative ideas.
• Ability to complete projects in a higher education setting.
• Ability to organize, prioritize and schedule work assignments.
• Ability to work in a fast-paced environment.
• Ability to communicate effectively through both oral and written means across all levels of employees and management including public speaking and presentation skills.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations.
• Proficiency in the use of computers and software specific to position, including spreadsheets and Google Suite.
• Ability to work successfully independently with minimal supervision and serve as a leader to others.
• Ability to establish workflows, manage multiple projects across divisions and meet necessary deadlines.

Supervisory Responsibilities

Delegation of Work:

• Regularly assigns work to subordinate(s).

Supervision Given:

• Supervises professional personnel, contractors, and vendors. Provides recommendations on hiring new employees; on coaching and counseling; on training; and granting time off.

Core Competencies:

• Business insight
• Decision quality
• Resourcefulness
• Plans and aligns
• Drives results
• Manages conflict
• Develops talent
• Builds effective teams
• Demonstrates self-awareness
• Instills trust
• Customer focus Action oriented
• Values differences
• Self-development
• Compassion
• Empowers teams

• Hours This position Full-time 40 hours per work week. Monday-Friday, between the hours of 7:00 a.m.- 5:00 p.m. * Work hours and location are subject to change based on department
• Interview A virtual interview will be scheduled within two weeks of position closing date and a second round in person Interview scheduled within 1-2 weeks from virtual interview.
• Compensation Salary pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal salary equity, and a review of the applicant's employment and educational background as listed on the job application.

Application Materials & Requirements

Please follow these steps.

1 Complete the Employment Application in its Entirety

• You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.

EEO

Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email [e-mail].