Manager, Executive Office and Governance

American Society Of Association Exe; Washington (District of Columbia); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Flexible Work Hours

Medical, Dental, Vision

Generous 401k Retirement Plan

Employee Assistance Program (EAP)

Tuition Reimbursement

Company Paid Professional Development

Job summary

American Society of Association Executives (ASAE) in Washington, DC seeks a Manager, Executive Office and Governance to oversee board logistics, governance operations, and executive communications. You will coordinate board meetings, prepare materials and minutes, and support governance processes across committees and leadership.

Ideal candidates bring strong project management, MS 365 proficiency, and the ability to work in a diverse, collaborative environment with confidentiality and

Qualifications

• Strong project management skills with ability to manage multiple projects and deadlines.
• Understanding of nonprofit governance principles and boards.
• Excellent written and verbal communication; ability to capture an executive voice.
• Discretion and high level of confidentiality.

Responsibilities

• Plan and coordinate ASAE Board of Directors meetings; prepare agendas, materials, and follow-up.
• Prepare minutes and board books; manage board materials through the board portal.
• Coordinate governance schedules for ASAE Annual Meeting and Exposition.
• Assist in governance recordkeeping, bylaws, policies, and tracking changes.
• Draft communications and talking points for the Executive Office and Committee leadership.

Skills

Project management

Executive communication

Confidentiality

Microsoft 365

Strategic coordination

Board governance

Tools

Microsoft 365

Job description

Job Details: Job Location: DC Office - Washington, DC, Position Type: Full Time, Salary Range: $80000.00 - $90000.00Salary/year, JOB DESCRIPTION

Summary/Objective

ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. ASAE is seeking a highly organized professional to serve as Manager, Executive Office and Governance. Candidates must be able to work in a diverse, inclusive, and collaborative environment where colleagues are engaged, respect and support each other, hold themselves accountable, and celebrate their work.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Governance

• Manages logistics for the three ASAE Board of Directors meetings each year, working closely with the Chief Public Policy and Governance Officer to prepare agendas, materials, and follow-up.
• Works with the Executive Office team to establish a timeline for board materials; plans and coordinates board books through the board portal (OnBoard) and prepares minutes of board meetings.
• Manages and prepares schedules for the ASAE Board of Directors and Executive Committee during the ASAE Annual Meeting and Exposition.
• Plans and prepares materials for orientations of the new Board of Directors.
• Manages logistics for the Leadership Committee from the initial call for nominations through installation of new board members, ensuring compliance with bylaw requirements.
• Supports development of committee meeting agendas, organizes in-person and virtual meetings, and assists with projects related to each committee.
• Works with Meeting Operations on costs associated with board meetings.
• Maintains governance records, bylaws, and board policies, and tracks approved changes.

Executive Office Operations

• Assists the Vice President, Corporate Communications in drafting communications, talking points, and other documents for the Executive Office and Executive Committee.
• Supports the President and CEO in developing communications with the Board of Directors, with a strong emphasis on understanding the voice of the CEO.
• Manages and updates the governance calendar throughout the year.
• Works with the Meetings team on signature meeting schedules for the CEO and Board Chair, including mandatory events and events to consider.
• Serves as a liaison between the Executive Office and other departments to keep priorities, timelines, and information aligned.

Essential Skills

• Strong project management skills, with the ability to manage multiple projects, deadlines, and details simultaneously.
• Working knowledge of nonprofit governance principles, parliamentary procedure (Robert's Rules of Order), and 501(c)(6) and 501(c)(3) governance requirements.
• Highly organized, with the ability to prioritize and multitask effectively.
• Ability to thrive in a fast-paced, high-pressure environment.
• Effective written and verbal communication skills, including the ability to write in an executive's voice.
• Proactive problem solver who anticipates needs.
• High degree of confidentiality and discretion.
• Advanced skills in Microsoft 365.
• High level of customer service and interpersonal skills.
• Flexible and willing to take on duties as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits

• Flexible Work Hours
• Medical, Dental, Vision
• Prescription Plan
• Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• Generous 401k Retirement Plan
• Employee Assistance Program (EAP)
• AFLAC
• Legal and Identity Theft Plans
• Company Paid Professional Development
• Tuition Reimbursement