Manager, Executive Assistant

Decisive Point; San Francisco (CA); Hybrid; USD 190,000 - 223,000; Full time

Benefits offered by this job

Mental health benefits

Career coaching & support

Inclusive family building benefits

Long‑term savings/retirement plans

In‑office culinary options

Job summary

Asana seeks a strategic, people‑centered leader to manage our global Administrative Business Partner (ABP) community in a hybrid SF office. You’ll guide full‑time ABPs and oversee offshore support, balancing rigor with a human‑centric approach to executive partnership.

You will mentor high‑performing teams, standardize processes across travel, calendar management, and rhythms, and drive organizational stability and growth.

Qualifications

• 8+ years of people-management experience, including leading remote teams.
• Strategic business acumen with ROI evaluation through data and stakeholder feedback.
• Systems thinking with tools to create clarity and leverage AI for productivity.
• Executive presence with senior leaders and remote stakeholder relationships.
• Resilience and stability in high‑stakes environments.
• Technical-savvy with Google Workspace and mastery of Asana.

Responsibilities

• Bridge Strategy & Execution: partner to Head of RE & Workplace to align ABP with business goals.
• Evaluate & Optimize: audit internal programs for viability, impact, and scalability.
• Develop Team: coach ABPs with clear expectations for business acumen and impact.
• Standardize Excellence: create playbooks for calendar management, travel, and meeting rhythms.
• Resource Management: plan headcount, budget, and workload balancing.
• Foster Culture: build community among siloed functional teams.
• Lead with Empathy: support ABP team through fast-paced and high-stress work.

Skills

People management

Remote leadership

Strategic thinking

Executive liaison

Systems thinking

Google Workspace

Asana

AI tools

Tools

Google Workspace

Asana

AI tools

Job description

Asana is looking for a strategic, supportive, and business‑savvy leader to manage our global Administrative Business Partner (ABP) community. This is more than a traditional operations role; it is a people‑first leadership position designed to bring stability, clarity, and growth to a team that is the backbone of our executive leadership.

You will lead our full‑time, global ABPs and oversee our offshore ABP support program. Your mission is to balance operational rigor with a human‑centric approach, ensuring our ABPs feel supported in their career journeys while providing world‑class partnership to Asana’s top executives.

This role is based in our San Francisco office with an office‑centric hybrid schedule. The standard in‑office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you’re interviewing for this role, your recruiter will share more about the in‑office requirements.

What you’ll achieve

• Bridge Strategy & Execution: Act as a high‑level partner to the Head of RE & Workplace, ensuring the ABP function aligns with Asana’s broader business goals.
• Evaluate & Optimize: Conduct comprehensive strategic audits of internal programs. Determine their long‑term viability, impact on executive productivity, and whether to scale, pivot, or maintain the current model.
• Development of Team: Coach the high‑performing team of ABPs, ensuring they are accountable for the overall quality and consistency of their work, grounded in business context and aligned to company priorities. Establish clear expectations for business acumen, judgment, and impact across the ABP team.
• Standardize Excellence: Develop a standard of excellence based on the Asana Operating Principles for executive support—creating playbooks for calendar management, global travel, and meeting rhythms that allow for executive‑specific nuances while maintaining a high global standard.
• Resource Management: Manage headcount planning, budgeting, and workload balancing. Ensure the ABP team is not over‑leveraged and that every executive has the right level of support. Provide ABP coverage when resources are constrained.
• Foster Culture: Build a sense of community and team among a group that is often siloed within different functional departments.
• Lead with Empathy: Act as a stable, empathetic, and supportive coach for the ABP team, helping them navigate their fast‑paced and high‑stress roles and charting clear pathways for their professional development.

About You

• 8+ years of people‑management experience and a proven track record of leading through change with grace and transparency, leading high‑performing teams. Experience in leading remote teams and building relationships with executive leaders.
• Strategic Business Acumen: Understand business drivers, evaluate ROI through data and stakeholder feedback.
• Systems Thinking: Proficient in using tools (big plus if that’s Asana) and AI tools to create clarity out of chaos. Think in terms of scalable processes, not one‑off fixes. Demonstrated curiosity about leveraging AI to enhance productivity.
• Executive Presence: Comfortable interacting with executive leaders, possessing professional polish and discretion required to manage the teams that support them. Experience building strong relationships with executive leaders who are remotely located.
• Resilience & Stability: Calming presence in high‑stakes environments, navigating ambiguity without passing stress down to your team.
• Technical Savvy: Expert‑level knowledge of Google Workspace and a passion for mastering Asana to streamline global coordination.
• Curiosity about AI tools and emerging technologies, willingness to learn and leverage them to enhance productivity, collaboration, or decision‑making.

At Asana, we’re committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you’re interested in this role and don’t meet every listed requirement, we still encourage you to apply.

What we’ll offer

Our comprehensive compensation package plays a big part in how we recognize you for the impact you have on our path to achieving our mission. We believe that compensation should be reflective of the value you create relative to the market value of your role. To ensure pay is fair and not impacted by biases, we’re committed to looking at market value which is why we check ourselves and conduct a yearly pay equity audit.

For this role, the estimated base salary range is between $190,000 – $223,000. The actual base salary will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the base salary range for this role may be modified.

In addition to base salary, your compensation package may include additional components such as equity, sales incentive pay (for most sales roles), and benefits. If you’re interviewing for this role, speak with your recruiter to learn more about the total compensation and benefits for this role.

• Mental health, wellness & fitness benefits
• Career coaching & support
• Inclusive family building benefits
• Long‑term savings or retirement plans
• In‑office culinary options to cater to your dietary preferences

These are just some of the benefits we offer, and benefits may vary based on role, country, and local regulations. If you’re interviewing for this role, speak with your recruiter to learn more about the total compensation and benefits for this role.

About Us

Asana is a leading platform for human + AI collaboration. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named to Fortune’s Best Workplaces for 7+ years and recognized by Fast Company, Forbes, and Gartner for excellence in workplace culture and innovation. We offer an exceptional office‑centric culture while adopting the best elements of hybrid models to ensure that every one of our global team members can work together effortlessly. With 13+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world and a culture where everyone feels that they belong.