Manager Documentation - West India

Sea-lead; India (PA); On-site; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a dynamic Manager for Import Documentation in West India. This pivotal role involves overseeing the end-to-end documentation process, ensuring compliance, and enhancing customer interactions. You will lead a dedicated team, streamline operations, and implement strategic improvements to drive efficiency. The ideal candidate will possess strong leadership skills, a keen understanding of regulatory requirements, and a passion for enhancing customer experience. Join a forward-thinking company where your contributions will significantly impact the import process and customer satisfaction.

Qualifications

• Experience in managing Import Documentation processes and teams.
• Strong understanding of GST requirements and invoicing.

Responsibilities

• Lead the Import Documentation team to ensure smooth operations.
• Enhance customer experience through timely updates and issue resolution.

Skills

Import Documentation Management

Customer Interaction

Regulatory Compliance

Team Leadership

Data Management

Education

Bachelor's Degree

Master's Degree

Tools

Import Documentation Systems

Job description

The primary role of the Manager, Documentation – West India is to oversee and manage the end-to-end Import Documentation process for the West India region. This includes ensuring accuracy, efficiency, and compliance in handling the Import Doc cycle, managing customer interactions, and resolving operational issues. The role requires strategic leadership to streamline processes, enhance customer experience, and improve overall team performance. This position reports to the Head, CS & Doc, India.

Main tasks and responsibilities:

Lead and manage the Import Documentation team for West India, ensuring smooth execution of the Import Doc cycle.

Enhance customer experience by ensuring accurate and timely updates on BL/Invoice and resolving manifest queries.

Ensure accurate invoicing, including proper GST requirements and application of local charges/detention tariffs within the system (automated/manual).

Handle exception requests and manage delays by coordinating with internal/external stakeholders like Sales, Finance, Operations, Surveyor teams, and Load Port Offices.

Ensure timely communication with Load Port Offices for Import BL information and coordinate with customers for correct and timely CFS/DPD nomination.

Conduct prescribed KYC checks and maintain accurate data/records as per policy.

Monitor and follow up on uncleared Import boxes and return of empty equipment.

Manage DO release extensions after collection of charges and damage charges collection before offload at the empty yard.

Adopt new processes/tools and contribute to system improvements to enhance efficiency and productivity.

Ensure compliance with local regulatory requirements, company processes, and policies.

Key interactions (Internal | External):

External: Customers | Surveyors | Empty Depot

Internal: Operations-Sales-Finance-CS Management | Agency Offices

Education requirements:

Language requirements:

Bachelor/Master

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